Records Management Society Local Government Group Agenda The Local Government Group is open to all members of the Records Management Society and any one else who is interested. Preference will be given to RMS members so please state if you are a member when you sign up for the day. The day is free of charge. Date of meeting: Thursday February 9th 2006 Venue: Westminster Archives Centre (for directions see www.westminster.gov.uk – Libraries and Archives section Theme: The role and responsibilities of the records manager in Local Government All the sessions will be followed by a chance to ask questions 10am Welcome and coffee A chance to chat 10:30 Where should records management sit in local government structure – presentations followed by round table discussion [speakers to be arranged] 11:30 Comfort break 11:45 What makes a records manager – Group and round table discussion about the skills, competencies etc needed by records manager in local government Please bring job descriptions, person specs, any tests used at interviews you would be prepared to share The outcome of this session will be a generic job description, person spec which will be posted on the RMS web site for general use. 12:30 Lunch – sandwich lunch to be provided 13:30 Information Audits Presentation followed by group and round table discussion. The outcome of this session will be a review and update of the information audit best practice guidelines which are at present posted on the web site 14:15 Comfort Break 14:30 Air and Share – if you have any burning issues now is the time to raise them 15:00 LGG meeting – update on current projects, feedback from some of the suggestions made at the last meeting 15:30 End of meeting I’m looking for people to volunteer to do presentations of about 10-15 minutes about • experience in a records management service that is outside an archives service • experience in a records management service that is inside an archives service • practical experiences (good and bad) of information audits If you would like to attend the meeting please contact Elizabeth Barber at [log in to unmask] ========================================================================Date: Tue, 15 Nov 2005 15:21:34 +0000 Reply-To: Katie Woolf <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Katie Woolf <[log in to unmask]> Subject: Intellectual / conceptual content of National Archives' metadata work [as it relates to the record creation environment] In response to the recent query from Mr Stavrakis: I am not entirely clear whether the question is about the changes between that document and its earlier incarnation explained in the introduction, so have had to try to answer both in this email. There has been a significant hiatus in the development of the eGovernment Metadata Standard over the past 18 months and this has impacted on this work [more about that later]. First off, you should be aware that the 2004 version of the metadata standard referred to is still a draft so I suggest you might not want to conduct research about its implementation. That is why it is hosted on GovTalk and not on TNA's own website, as well as to prevent confusion with the software testing activity of TNA. In aiming now to incorporate PREMIS [among other current issues - see below] we shall have to amend it before finalising and we also have to resolve some issues relating to its positioning within wider eGovt standards. The following information - apart from the very end bit - relates to the version that accompanies the Functional requirements for records management sytems, finalised in 2002. The first thing to remember is that this work is about interfaces (we use the term "presentation"), not necessarily how metadata should be held in a system. The main thinking behind this work is, quite frankly, empirical. Namely: squaring the work we had already done on defining generic requirements for electronic records management with wider government agendas on metadata (inevitably DCMI-derived), interoperability and eGovernment and the ISO15489 view of the world. [There is discussion of this in the introduction to the document itself]. We worked from the presumption that digital objects being so prone to change, a full range of metadata supporting and recording the trusted processes of a records management system is required. Ultimately it amounts to something close to a record carrying its audit trail around with it and potentially in sufficiently open a way to allow it to continue to be used to manage it until [and even beyond] disposal. Others have aimed at producing more limited metadata sets - notably the two sets of baseline and benchmark requirements proposed by the InterPARES project - but these are for more specific archival reproduction and certification purposes and based on a particular archival viewpoint. Behind our work, though, at various stages of remove is similar work done in the Australian Commonwealth that ultimately stems from the Records continuum viewpoint and particularly the work of the SPIRT project and the wider Monash University suite of research projects. The thinking being that there are potentially severe evidential problems with not having this level of accountability for our RM / archival processes. Exactly how this should be done is actually a moot point. The Monash model assumes multiple conceptual entities, only one if which is the "Record". (The others are mandate, agent, business process). I think it is true to say we all have to manage with a "record centric" view of the world - pragmatically this is the main entity that people think requires managing and is worth spending money on manifesting. This gives some awkwardness: how do we also represent the other entities in metadata? This explains a few of the slightly quirky-looking aspects of the metadata standard and some of the semantic awkwardnesses caused by integrating process metadata into the wider eGMS. DC rules require things like the dumbing down rule to be observed: this can't be done if the metadata is at one stage removed from the information resource (record) because it relates to a process applied or to be applied to the record rather than the entity itself. There remain some issues that need further work: More work on Preservation metadata (we intend to incorporate the consequences of PREMIS, but this means going to sub-sub elements. This gives attributes of format, but there is also preservation process metadata to be considered); Working through some areas of semantic strain caused by an overenthusiastic mapping to the DCMES (Cabinet Office had already endorsed this without thinking of all the implications beyond resource description); Mappings into archival description; The precise form of the machine readable representation (Schema / RDF / whatever?) ; draft schemas are on GovTalk by the way. This type of metadata is complex and needs to have the potential to work in - or be transformed into metadata for - other domains, such as discovery. We made a series of compromises for good reasons, but some of them may need slight tweaking in the near future. At the same time, the internal structure and management of the eGovernment Metadata Standard has been under review by the eGovernment Unit for the past year. Hopefully we can tease all this out and address these new areas soon. It is true that a more direct injection of some of the concepts from Australia might have prevented some of these problems arising, but we live and learn. Your main references perhaps ought to be SPIRT work and its follow on (the "Clever Recordkeeping metadata project") ISO23081/1 (and /2 when it appears; for what it is worth I have represented TNA / UK in this work on the ISO Committee) The InterPARES1 report PREMIS report Proceedings of an ErpaNET workshop on metadata in preservation in Marburg, September 2003 returning to your questions: I repeat the 2004 document is a draft. As this work is about interfaces and all the corners of it are still being worked out, I am not sure it is worthwhile examining the impact. One thing it has definitely achieved is a greater level of understanding about records management metadata on the part of the vendor commmunity and probably practitioners also. This, though, still has to mature further. We now have proprietary systems in the UK marketplace that can recognise file formats, capture metadata about them and export it: probably just the headline 'format' at present. This needs to be levered up so the other attributes of format can also be captured and so the format information complies with a unique system of format identification such as that being devised for PRONOM. Then we shall move onto preservation process metadata. Many of the experiences with implementing can only truly be had when records created using such standards are a number of years old and need to be moved to other systems, including archival systems. We hope and expect to have resolved the semantic and syntactic issues and the machine readable ones too by then. I hope this helps. Malcolm Todd Head of Standards, Digital Records Management The National Archives, Kew http://www.nationalarchives.gov.uk ========================================================================Date: Wed, 16 Nov 2005 10:58:11 +0000 Reply-To: Sarah Henning <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Sarah Henning <[log in to unmask]> Subject: Electronic records management training Hello All Can anyone point me in the direction of a basic 'idiots guide' training course for electronic records management? We have no immediate plans for an ERM system, but want a course that outlines the basics - what we should be aiming for and where we can start now. Many thanks Sarah Henning ========================================================================Date: Wed, 16 Nov 2005 06:23:11 -0700 Reply-To: JESSE WILKINS <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: JESSE WILKINS <[log in to unmask]> Subject: Re: Electronic records management training In-Reply-To: <[log in to unmask]> Mime-Version: 1.0 Content-Type: text/plain; format=flowed Hi Sarah, I offer such a course here in the US and would be happy to make the trip... :) it's a 1- or 2-day course on the basics of electronic records management. I am aware of some courses over there, including from ActNow (www.actnow.org.uk) and TFPL (www.tfpl.com) - there may of course be others of which I am unaware. Finally, AIIM (www.aiim.org.uk) is presently finalizing a comprehensive Master Class on electronic records management consisting of a strategy course, a "what is it"course, a "how-to" course, and a case study. It was created by Cornwell Management Consultants, key contributors to the MoReq standard, and should be available in the next few weeks. Hope this helps - please do post to the list if you learn of any others. Regards, Jesse Wilkins CDIA+, LIT, EDP, ICP IMERGE Consulting (303) 574-1455 office (303) 484-4142 fax [log in to unmask] Yahoo!: jessewilkins8511 >From: Sarah Henning <[log in to unmask]> >Reply-To: Sarah Henning <[log in to unmask]> >To: [log in to unmask] >Subject: Electronic records management training >Date: Wed, 16 Nov 2005 10:58:11 +0000 > >Hello All > >Can anyone point me in the direction of a basic 'idiots guide' training >course for electronic records management? We have no immediate plans for >an ERM system, but want a course that outlines the basics - what we should >be aiming for and where we can start now. > >Many thanks >Sarah Henning ========================================================================Date: Thu, 17 Nov 2005 11:22:31 -0000 Reply-To: "Drew, Alison" <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: "Drew, Alison" <[log in to unmask]> Subject: Scanning adoption records MIME-Version: 1.0 Content-Type: text/plain; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Dear all..... Portsmouth City Council is considering scanning closed adoption records as part of the Disaster Recovery Plan. If anyone else has had an identical project for adoption records we would really appreciate it if you could get in touch. Thanks Alison Alison Drew Corporate Records Manager Information Management and Governance ICT, Resources and Services Directorate Portsmouth City Council 023 9283 4097 (am) 023 9268 8325 (pm) ******** ************************************************************** This email is for the intended recipient only. If an addressing, transmission or other error has misdirected this email, please notify the author by replying to this email. If you are not the intended recipient you must not use, disclose, distribute, copy, print, or reply to this email. This email may be monitored, read, recorded and/or retained by Portsmouth City Council. Email monitoring/blocking software may be used. xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx ========================================================================Date: Thu, 17 Nov 2005 10:25:46 +0000 Reply-To: Mark Green <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Mark Green <[log in to unmask]> Subject: Clinical Records Hello all, Does anyone have any presentation on Clinical Records Keeping they would be willing to share, I'm looking for something that last's about 15 mins, or that I can shorten to 15 mins, showing the future for Clinical RM and key priorities in Clinical RM. ANY, help would be greatly appreciated. Many thanks Mark ========================================================================Date: Thu, 17 Nov 2005 10:51:45 +0000 Reply-To: Richard Burillo <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Richard Burillo <[log in to unmask]> Subject: Recent posting of Records Manager job opportunity with British Library Dear Sir/Madam Recently the opportunity of Records Manager at the British Library was placed on the list. Unfortunately the job profile that interested professionals were asked to look at, through the link provided, was incorrect. If it was the case that you were interested in the role, but declined to apply on the basis of the job profile, we would kindly ask you to read through the correct version now available. We apologise for any inconvenience. Please go to www.bl.uk/about/vacanies where you will be able to find the role ========================================================================Date: Thu, 17 Nov 2005 11:47:56 +0000 Reply-To: Richard Burillo <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Richard Burillo <[log in to unmask]> Subject: Recent posting of Records Manager job opportunity with British Library Dear Sir/Madam Recently the opportunity above was placed on the list. Unfortunately the job profile that interested professionals were asked to look at, through the link provided, was incorrect. If it was the case that you were interested in the role, but declined to apply on the basis of the job profile, we would kindly ask you to read through the correct version now available. We apologise for any inconvenience. Please go to www.bl.uk/about/vacanies where you will be able to find the role. ========================================================================Date: Thu, 17 Nov 2005 12:20:47 +0000 Reply-To: Iain Harrison <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Iain Harrison <[log in to unmask]> Subject: Information Management bid Mime-Version: 1.0 Content-Type: text/plain; charset=US-ASCII Content-Transfer-Encoding: quoted-printable Content-Disposition: inline Dear All I am pulling together a bid for an Information Management function within our authority and am looking for anything useful on staffing, roles, resourcing etc that others have used. If you have anything to hand or have anything you are willing to share please let me know ASAP, I will be glad to let you know the outcome and see the result when it is completed. Thank you Iain Iain Harrison Information Management Consultant Information Management & Contracts Leicester City Council 0116 252 7606 ========================================================================Date: Thu, 17 Nov 2005 12:24:33 -0000 Reply-To: Antony Theobald <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Antony Theobald <[log in to unmask]> Subject: Photoshop and Digital Rights Management workshops MIME-Version: 1.0 Content-Type: text/plain; charset=us-ascii; format=flowed Content-Transfer-Encoding: 7bit Content-Disposition: inline Dear list, The Technical Advisory Service for Images (TASI) offers a wide range of practical training courses. There are a few places left on the following courses (held in Bristol): http://www.tasi.ac.uk/training/ ***Introduction to Photoshop - Thursday 1st December Aimed at non-technical professionals who require simple image optimisation skills for producing printed or onscreen images. Introduces Photoshop's basic tools and techniques, through a mix of theory and practical activities. ***Improve your Photoshop skills - Friday 2nd December Aimed at those with a basic understanding of Photoshop who wish to extend their skills and knowledge. Includes use of adjustment layers, colour and tonal corrections using levels and curves, and image cleaning. ***Digital Rights Management - Friday 16th December Covers copyright and other legal issues as they relate to digital images. Offers practical approaches to securing and protecting copyright within a digital environment. Full details are available on our Training page: http://www.tasi.ac.uk/training/ We hope to release details of 2006 workshops shortly. To keep up-to-date with TASI events and new resources, join the TASI mailing list - http://www.jiscmail.ac.uk/lists/TASI.html - or subscribe to our RSS feed - http://www.tasi.ac.uk/news.html With best wishes Antony ---------------------- Antony Theobald, Technical Research Officer TASI - Technical Advisory Service for Images Free help, advice, and guidance for the Further and Higher Education sector http://www.tasi.ac.uk/ A JISC Service ========================================================================Date: Thu, 17 Nov 2005 13:28:29 +0000 Reply-To: Richard Burillo <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Richard Burillo <[log in to unmask]> Subject: Correction: British Library , Records Manager Please note the correct web address for the British Library role post for viewing the Records Manager opportunity is www.bl.uk/about/vacancies.html People Media, who work on behalf of the British Library, would like to apologise sincerely at the necessity of this further notice, and ask this in no way effects your consideration of the role. ========================================================================Date: Fri, 18 Nov 2005 08:57:25 +0000 Reply-To: Lucy Burrow <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Lucy Burrow <[log in to unmask]> Subject: secure destruction and recycling of removable IT media. Mime-Version: 1.0 Content-Type: text/plain; charset=US-ASCII Content-Transfer-Encoding: 7bit Content-Disposition: inline Dear all - I am sure i have posted on this subject before and received no responses however i am hopeful that time has moved on and that someone has a solution. I am looking for a company who can securely destroy removable IT media e.g. floppy discs, cd's, tapes, flash drives and recycle as much of the material as possible. I am sure that virtually all organisations would have a need for such a service but while i can find companies who can securely destroy and than send waste to landfill, or who can recycle but not guarantee secure destruction i can't seem to find a vendor that can do both. Ideas gratefully accepted. Kind regards, Lucy Lucy Burrow Records Manager Corporate Services Cardiff University McKenzie House 30-36 Newport Road Cardiff CF24 0DE Tel 029 20879002 ========================================================================Date: Fri, 18 Nov 2005 09:19:26 -0000 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: Tom Wilson <[log in to unmask]> Subject: Re: secure destruction and recycling of removable IT media. Comments: To: Lucy Burrow <[log in to unmask]> In-Reply-To: <[log in to unmask]> MIME-Version: 1.0 Content-Type: text/plain;charset=iso-8859-1 Content-Transfer-Encoding: 8bit May I suggest that this problem may have been solved by BNFL Group in the Nuclear Industry. Tom Wilson > Dear all - > > I am sure i have posted on this subject before and received no responses > however i am hopeful that time has moved on and that someone has a > solution. > > I am looking for a company who can securely destroy removable IT media > e.g. > floppy discs, cd's, tapes, flash drives and recycle as much of the > material as > possible. > > I am sure that virtually all organisations would have a need for such a > service > but while i can find companies who can securely destroy and than send > waste to > landfill, or who can recycle but not guarantee secure destruction i can't > seem > to find a vendor that can do both. > > Ideas gratefully accepted. > Kind regards, > Lucy > > > > Lucy Burrow > Records Manager > Corporate Services > Cardiff University > McKenzie House > 30-36 Newport Road > Cardiff CF24 0DE > > Tel 029 20879002 > > ========================================================================Date: Fri, 18 Nov 2005 09:52:01 +0000 Reply-To: Sarah Henning <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Sarah Henning <[log in to unmask]> Subject: ERM training MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="0-1596237855-1132307521=:70281" Content-Transfer-Encoding: 8bit --0-1596237855-1132307521=:70281 Content-Type: text/plain; charset=iso-8859-1 Content-Transfer-Encoding: 8bit Hello all Firstly many thanks to everyone who sent me details of basic electronic records training. Here is a summary of the details I was sent: The following training is available: Firstly, there is a free online training package offered by the Joint Information Systems Council (jisc), which can be found at: http://195.10.246.65/intro_0.asp The Archive Skills consultancy offer a training day in Managing Paper and Digital Records. Further details are at: http://archive-skills.com/training/index.php Cintech have been mentioned by a few people. The offer courses on project managing EDRM implementation and other things. Their website is: www.cimtech.co.uk AIIM are also planning courses: www.aiim.org.uk Inform Consult have also been mentioned: http://www.inform-consult.com/index.htm as have TFPL: http://www.tfpl.com/ The Ark Group are also offering training: http://www.ark-group.com/home/events/default.asp As far as I can tell, people who actually went on/used the courses recommended Cimtech, AIIM, TFPL, Inform Consult and the jisc online course. The Ark Group and Archive Skills Consultancy sent me details of what they have. Thanks again to all who cotacted me Regards Sarah --------------------------------- To help you stay safe and secure online, we've developed the all new Yahoo! Security Centre. --------------------------------- To help you stay safe and secure online, we've developed the all new Yahoo! Security Centre. --0-1596237855-1132307521=:70281 Content-Type: text/html; charset=iso-8859-1 Content-Transfer-Encoding: 8bit
Hello all
 
Firstly many thanks to everyone who sent me details of basic electronic records training.  Here is a summary of the details I was sent:
 
The following training is available:
 
Firstly, there is a free online training package offered by the Joint Information Systems Council (jisc), which can be found at:  http://195.10.246.65/intro_0.asp
 
The Archive Skills consultancy offer a training day in Managing Paper and Digital Records.  Further details are at: http://archive-skills.com/training/index.php  
 
Cintech have been mentioned by a few people.  The offer courses on project managing EDRM implementation and other things.  Their website is: www.cimtech.co.uk
 
AIIM are also planning courses: www.aiim.org.uk
 
Inform Consult have also been mentioned: http://www.inform-consult.com/index.htm as have TFPL: http://www.tfpl.com/
 
The Ark Group are also offering training: http://www.ark-group.com/home/events/default.asp
 
As far as I can tell, people who actually went on/used the courses recommended Cimtech, AIIM, TFPL, Inform Consult and the jisc online course.  The Ark Group and Archive Skills Consultancy sent me details of what they have. 
Thanks again to all who cotacted me
Regards
Sarah
 
 
 

To help you stay safe and secure online, we've developed the all new Yahoo! Security Centre.

To help you stay safe and secure online, we've developed the all new Yahoo! Security Centre. --0-1596237855-1132307521=:70281-- ========================================================================Date: Fri, 18 Nov 2005 10:34:07 -0000 Reply-To: "McNeice, Beth" <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: "McNeice, Beth" <[log in to unmask]> Subject: Society of Archivist's London Region Christmas Party - Wednesday 14th December 2005 MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----_=_NextPart_001_01C5EC2B.9AE58606" This is a multi-part message in MIME format. ------_=_NextPart_001_01C5EC2B.9AE58606 Content-Type: text/plain; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable SoA London Region Christmas Party 2005 Wednesday 14 December 6.30 - 11.00pm The Old Star Public House Top floor Opposite St James's Park Tube Station Park and Broadway Exit turn left after the ticket barriers As usual, your ticket will cover a plentiful buffet, wine and soft drinks, and of course the annual quiz. Come and join us to begin your Christmas celebrations at the social event of the archivist's year. Tickets cost £10 or £8.00 for students/unemployed. Guests are welcome - please make sure all their names are given on the reply slip and the appropriate money paid. Make sure you book early - RSVP by 5th December please! Cheques should be made payable to 'London Region Archivists Events' and send with the tear-off slip below to: Beth Mercer Group Archivist TfL GARM Wing over Station 55 Broadway London SW1H 0BD Please note, in the interests of Data Protection, that by attending the party you are consenting to the possibility of appearing in photographs that may be published in SoA publications including the website. ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- I shall be attending the Christmas Party on 14 December 2005.I enclose a cheque for £10 / £8.00 (delete as applicable). Name: Organization: Email (for confirmation of cheque received - phone number if no email): Any particular dietary requirements (vegetarian/vegan/food allergies): ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Beth McNeice Records Manager The Royal College of Surgeons of England 35-43 Lincoln's Inn Fields London. WC2A 3PN Email: [log in to unmask] Tel: 0207 869 6545 ------_=_NextPart_001_01C5EC2B.9AE58606 Content-Type: text/html; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable

SoA London Region

Christmas Party

2005

 

Wednesday 14 December

6.30 – 11.00pm

 

The Old Star Public House

Top floor

Opposite St James’s Park Tube Station

Park and Broadway Exit turn left after the ticket barriers

 

As usual, your ticket will cover a plentiful buffet, wine and soft drinks, and of course the annual quiz. Come and join us to begin your Christmas celebrations at the social event of the archivist’s year.

 

Tickets cost £10 or £8.00 for students/unemployed.

Guests are welcome – please make sure all their names are given on the reply slip and the appropriate money paid.

 

Make sure you book early – RSVP by 5th December please!

 

Cheques should be made payable to ‘London Region Archivists Events’ and send with the tear-off slip below to:

 

Beth Mercer

Group Archivist

TfL GARM

Wing over Station

55 Broadway

London SW1H 0BD

 

Please note, in the interests of Data Protection, that by attending the party you are consenting to the possibility of appearing in photographs that may be published in SoA publications including the website.

 

----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

 

I shall be attending the Christmas Party on 14 December 2005.I enclose a cheque for £10 / £8.00 (delete as applicable).

 

Name:

 

Organization:

 

Email (for confirmation of cheque received – phone number if no email):

 

Any particular dietary requirements (vegetarian/vegan/food allergies):

 

 

 

 

-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

 
 
 
Beth McNeice
Records Manager
The Royal College of Surgeons of England
35-43 Lincoln's Inn Fields
London. WC2A 3PN
 
Email: [log in to unmask]
Tel: 0207 869 6545
 
 
------_=_NextPart_001_01C5EC2B.9AE58606-- ========================================================================Date: Fri, 18 Nov 2005 10:55:12 -0000 Reply-To: Eldin Rammell <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Eldin Rammell <[log in to unmask]> Organization: Rammell Consulting Subject: Re: secure destruction and recycling of removable IT media. In-Reply-To: <[log in to unmask]> MIME-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: 7bit Lucy, I'm fairly sure that Recall offer this service, including the recycling of the waste materials. Regards, Eldin. ps. I've not used the service so this is NOT an endorsement of Recall! -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Lucy Burrow Sent: 18 November 2005 08:57 To: [log in to unmask] Subject: secure destruction and recycling of removable IT media. Dear all - I am sure i have posted on this subject before and received no responses however i am hopeful that time has moved on and that someone has a solution. I am looking for a company who can securely destroy removable IT media e.g. floppy discs, cd's, tapes, flash drives and recycle as much of the material as possible. I am sure that virtually all organisations would have a need for such a service but while i can find companies who can securely destroy and than send waste to landfill, or who can recycle but not guarantee secure destruction i can't seem to find a vendor that can do both. Ideas gratefully accepted. Kind regards, Lucy Lucy Burrow Records Manager Corporate Services Cardiff University McKenzie House 30-36 Newport Road Cardiff CF24 0DE Tel 029 20879002 ========================================================================Date: Fri, 18 Nov 2005 11:59:45 +0000 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: Carey Clifford <[log in to unmask]> Subject: Valid R/KYV MIME-Version: 1.0 Content-Type: text/plain; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable I'm working at Ealing Council where they are implementing R/KYV as their EDRMS system. Are there any other Valid users who might be willing to exchange hopes/ despairs about the system with us. As far as I can tell there isn't a user group and we would like to exchange information with other users about the system. Please reply to me off line as I'm sure the rest of the group won't want a Valid discussion! Carey Clifford Records Manager ___________________________________________________________ Tiscali Broadband from 14.99 with free setup! http://www.tiscali.co.uk/products/broadband/ ========================================================================Date: Fri, 18 Nov 2005 12:07:05 +0000 Reply-To: ANDREW FLINN <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: ANDREW FLINN <[log in to unmask]> Subject: Short courses in Archives and Records Manangement at UCL 2006 Comments: To: [log in to unmask] MIME-Version: 1.0 Content-Type: text/plain; charset=iso-8859-1 Content-Transfer-Encoding: quoted-printable Apologies for cross-posting: Short courses on archives and records management topics are available at the School of Library, Archive and Information Studies at University College London. Courses will be offered early next year in: + access + advanced preservation + English historical frameworks + Manuscript Studies + management skills + web publishing. + encoded archival description and digitisation of archives Futher details below. Each course is taught to students on the School's postgraduate programmes in archives and records management, but is open to others by arrangement with the course tutors. Further information (including details of fees and a downloadable application form) can be found on our web site at http://www.slais.ucl.ac.uk/teaching-ARM-short To check if places are available on the course(s) of your choice, please contact Kerstin Michaels <[log in to unmask]>. Places are limited and early application is advised. + + + + + + + + + + P001 Access: principles and practice Participants in this course will review the changing concept of access to records and archives within the context of UK government policies, cross-sectoral collaboration and technological developments. The course examines the management of user services, outreach programmes, publications and websites, archival networks, the nature and use of sources, and the identification of user needs. Thursdays, 10.00 a.m. - 1.00 p.m., 12th January - 23rd March 2006. Field visits may extend into Monday afternoons; these are optional for short course students. Tutor: Andrew Flinn. P002 Advanced preservation This course is open to mid-career professionals who wish to gain greater understanding and expertise in the field of preservation. Topics include preservation policies, strategies and programmes; needs assessment and evaluation of options; management of conservation work; risk management; exhibitions and displays. Participation will help to develop understanding of the balance between access and preservation, and the ability to make cost-effective decisions to ensure access for future generations. Mondays, 2.00 p.m. - 5.00 p.m., 23rd January – 20th March 2006. Tutor: Helen Forde P010 English historical frameworks Participants in this course will examine the history of written records in England and the main institutions which created them. The course provides an outline of the development of the main record-creating institutions from the Norman Conquest to the present day, including central and local government, churches, businesses and other non-governmental organizations and agencies. Wednesdays, 10.00 a.m. - 1.00 p.m., 11th January – 22nd March 2006. Tutor: Elizabeth Danbury. P021 Management skills Participants in this introductory course will begin to acquire many of the management skills needed by archivists and records professionals. The course examines strategic planning, project management, performance measurement, budgeting, costing and fundraising, marketing and human resources management. Tuesdays, 10.00 a.m. - 1.00 p.m., 10th January – 21st March 2006. Tutors: Elizabeth Shepherd and Lucy Gildersleeves. P022 Manuscript studies To provide a foundation for the knowledge and skills necessary to deal with manuscripts in a rare book context, including essential reference works. Topics include basic features of scripts from late Antiquity to the fifteenth century; the rise of literacy among the laity in Britain; production of medieval manuscripts; the development of medieval libraries; the growth of manuscript collections; the terminology and bibliography of manuscript scholarship. Tuesdays, 2.00pm – 5.00 p.m., 24th January – 21st March 2006 Tutor: Elizabeth Danbury P036 Web publishing This course provides an introduction to Hypertext Markup Language (HTML) and associated systems for delivering information via the Internet. Topics include HTML markup, cascading stylesheets, images, site structuring, visual design and user interaction. By the end of the course participants will be able to create HTML documents and deliver them over the Web. They will also be able to evaluate the effectiveness of website design and implementation. Fridays, 10.00 a.m. - 1.00 p.m., 27th January - 24th March 2006. Tutor: Melissa Terras. P041 Encoded Archival Description and Digitisation of Archives This course provides an introduction to Extensible Mark-up Language (XML) and Encoded Archival Description (EAD), and explores the encoding of digital finding aids. It also considers other approaches to digitisation including the imaging of archival materials and the use of digitised transcripts. To complete the course successfully, students must have previous experience of descriptive work using ISAD(G). No prior knowledge of XML or EAD is required. Fridays, 10.00 a.m. - 1.00 p.m., 27th January - 24th March 2006. Tutor: Geoffrey Yeo ******************************************************* Dr Andrew Flinn, PhD, MArAd, BA Programme Director, Archives and Records Management (ARM) and Records and Archives Management International (RAMI) programmes School of Library, Archive and Information Studies University College London Gower Street London WC1E 6BT direct tel: +020 7679 2481 mobile 07754 116025 fax: +020 7383 0557 http://www.ucl.ac.uk/SLAIS/andrew-flinn/ ========================================================================Date: Fri, 18 Nov 2005 14:19:47 +0000 Reply-To: Elaine Forbes <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Elaine Forbes <[log in to unmask]> Subject: Finance records for European-related projects Dear All, I am in the process of updating our organisation's retention schedule and I have come across an 'interesting' dilemma. As it is nigh-on impossible to establish definitive retention periods for projects with European funding we have signposted staff to the relevant Programme Management Executives in Scotland for advice. However, we are now considering how to deal with finance records related to European funding. All finance records are held centrally with a copy of relevant documents in the European project files. Our financial record-keeping systems at present do not and cannot distinguish between European records and other general records. If European project files are audited then it is possible that the original financial records will have to be recalled from the central finance centre. As all financial records are treated equally the concern is to avoid the situation where an original financial record may have been destroyed before the European project file itself, leading to possible issues with auditors. A lengthy retention period (e.g. 15 years) may cover any European requirements but this would mean keeping all financial records not related to European-funding for an overly long period of time. I'd be interested to hear if anyone else has encountered a similar situation? If so how did you deal with setting a retention period for financial records? If anyone has any thoughts/advice on this issue I'd be interested to hear it. Many thanks, Elaine ========================================================================Date: Sun, 20 Nov 2005 21:26:07 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1112 Agency seeks Email Sys, OpenDocFormat Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. STATE wages war on identity piracy Providence Business News - Providence,RI,USA ... customer information. Document-destruction outfits have said they are posting double-digit profit growth in the state. Fueling these ... STATE wages war on identity piracy Providence Business News - Providence,RI,USA ... customer information. Document-destruction outfits have said they are posting double-digit profit growth in the state. Fueling these ... NEW Chief Executive of The National Archives Managing Information - UK Natalie Ceeney has been appointed the new Chief Executive of The National Archives. She succeeds Sarah Tyacke. Ms Ceeney was previously ... MASS. reference model controversy over open formats GCN.com - Washington,DC,USA ... Reference Model that called for using open standards for data retention and exchange. ... file to collect the images and other components of the document under one ... AGENCY seeks e-mail system for FOIA requests GovExec.com - USA ... Transportation Security Administration needs an e-mail archival and retrieval system to respond to a flood of Freedom of Information Act requests, according to ... FEAR, suspicion, ignorance block open records from public view Myrtle Beach Sun News - Myrtle Beach,SC,USA ... was discussed? Do believe your council has ever violated the Freedom of Information Act regarding executive sessions? "These are ... CONNECTED: Digital to digital recorder lawful and effective Pittsburgh Post Gazette - Pittsburgh,PA,USA ... His software doesn't de-encrypt the file; it simply records the music as it is ... or Yahoo!'s subscription service), he legally would be obligated to delete it at ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:27:28 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1113 disaster stories, slave history, foiling fakers Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; charset="iso-8859-1"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. KATRINA boosts business for off-site data storage centers Columbia Daily Tribune - Columbia,MO,USA ... increased interest in disaster recovery systems and off-site data storage since Katrina ... complement a Lee's Summit facility that stores computer records for 80 ... WAR: letters that spelt heartbreak Telegraph.co.uk - United Kingdom ... lose their lives. The correspondence will be made available to the public tomorrow by the National Archive at Kew. Ministry of Defence ... HISTORIANS saying hurray for written White House records Newsday - Long Island,NY,USA ... Anything that shows up in written records can become a target for an ... Ronald Reagan's national security team imploded when its attempts to delete e- mail files ... STATE policy adds hourly fee to see Vilsack records DesMoinesRegister.com - Des Moines,IA,USA ... unless it is discovered that we inadvertently left some confidential records in a box.". Some boxes -- such as human services case files and documents saved by ... The Des Moines Register, Sun, 13 Nov 2005 3:43 AM PST State policy adds hourly fee to see Vilsack records http://www.desmoinesregister.com/apps/pbcs.dll/article?AID=/20051113/NEWS 10/511130338/1001/rss01 Iowans wanting to examine boxes of documents accumulated by Gov. Tom Vilsack and his staff had better bring their checkbooks with them. Under a new policy restricting access to Vilsack administration records in storage at the state archives, the governor?s legal adviser must first screen the boxes to see whether any of the documents are considered confidential, putting them off-limits to public BM, Sun team up to support OpenDocument Computerworld New Zealand - Auckland,New Zealand ... because they claim, among other things, that OpenDocument is incompatible with a computer program the state's disabled citizens use to access public documents ... SCULPTOR'S paper will foil fakers Sunday Business Post - Dublin,Ireland ... years ago. It can be used for various types of security documents, including deeds, bonds, passports, legal files and drug labels. ... FREE those digital documents Christian Science Monitor - Boston,MA,USA ... now (or the paying of royalties to read files). What happens if Office goes obsolete and Microsoft no longer supports it? What happens to all those documents? ... BET.com, Sat, 12 Nov 2005 8:35 PM PST The Nation's Oldest Public University Visits Shameful Past http://www.bet.com/News/UNC_slavery.htm?wbc_purpose=Basic&WBCMODE=Present ationUnpublished&Referrer=%7B03CE5360-2620-42CB-AD7E-77E4249C5FB7%7D Posted Nov. 11, 2005 â?" The 216-year-old University of North Carolina at Chapel Hill, which takes pride in being the nation's oldest public university, is now airing a shameful side of its past. Hattiesburg American, Sun, 13 Nov 2005 3:11 AM PST Gone with the wind http://www.hattiesburgamerican.com/apps/pbcs.dll/article?AID=/20051113/NE WS01/511130337/1002 As Hurricane Katrina approached, local historians were confident a vault filled with precious pre-Civil War pictures, maps and documents cataloguing the history of this Gulf Coast community would be safe. Keep good records for when disaster strikes America's record hurricane season likely destroyed the records and vital documents of many businesses. As demonstrated time and again just this fall, Banker's Boxes locked in an office closet were no match for tornadoes and wildfires. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:28:46 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1114 Falsified Records, Data Storage Policies, Paper Addiction Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. THE Shortcomings of an Archive-only Approach to Email Compliance Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA ... being able to produce historical correspondence and satisfy retention rules for ... Identify and document what information is needed to meet compliance objectives ... BEYOND the Water Cooler ComputerWorld - USA ... that most companies need to take with respect to internal blogging is to review their existing electronic communications and document-retention policies to ... NARA issues draft guidance for improving e-records management GCN.com - Washington,DC,USA The National Archives and Records Administration is seeking comment on a draft guidance for improving electronic records management for all agencies. ... TELLING tales of the tape NetworkWorld.com - Southborough,MA,USA ... In May, for example, Time Warner said its offsite storage partner, Iron Mountain, lost 40 back-up tapes containing the names and Social Security numbers of ... REMEMBER the titans Fort Wayne Journal Gazette - Fort Wayne,IN,USA ... "We just don't go there," said Shelley Erwin, Caltech's associate archivist who supervises the compilation of the interviews. ... MEDICINE'S 'paper' addiction Toledo Blade - Toledo,OH,USA In this digital era, when documents are stored and retrieved ... 1 obstacle to a nationwide medical records system. ... be able to open each other's files and exchange ... DIASPORA dispatches Government Health IT - Falls Church,VA,USA ... Prescription records from SureScripts, which covers 23,000 of the country's 55,000 ... a thicket of state privacy laws, finally decided to delete any information ... DUMPSTER Diving Presents Strong Opportunity For Identity Theft KATV - Little Rock,AR,USA ... After searching the alleys of downtown Little Rock , dumpsters behind some of Arkansas ' tallest buildings yielded many important and confidential documents. ... EUREKA clerk: City files need straightening Bloomington Pantagraph - IL, USA ... "She is wanting to take more control of the city's files, which she is entitled to since she is the keeper of the records," said Punke. ... DATA classification: A better way to prioritize stored files FCW.com - USA ... formats, such as e-mail messages, word processing documents, spreadsheets, electronic ... They simply dump all the files into the organization's primary storage ... IT Execs Seek Cohesive Data Storage Policies ComputerWorld - USA ... Gary Schwimmer, a data center operations manager at Los Angeles-based Northrop Grumman Corp., said his company has developed a data retention policy that ... FINNS to microfilm Stalin and Molotov archives Newsroom Finland - Helsinki,Finland ... Joseph Stalin and Vyacheslav Molotov, the top Soviet leaders during the second world war, Jussi Nuorteva, the head of the Finnish National Archives Service (NAS ... New York Times Auditor Admits He Falsified Roslyn Records By BRUCE LAMBERT GARDEN CITY, N.Y., Nov. 14 - The Roslyn schools' outside auditor has admitted that he slipped into the district office one night, at the behest of the superintendent, and altered records to hide from investigators some of the $11 million stolen from taxpayer funds. [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:30:06 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1115 Digital Preservation, Lost Records, Company Archivist's Day Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. NATIONAL archives prepares to go digital Computerworld Australia - Australia ... of digital information has spurred a set of "e-permanence" products and guidelines, which is the framework for developing the e-records management system and ... ROSLYN ex-auditor pleads guilty Newsday - Long Island,NY,USA ... Unlike the five others charged in the case, Miller is not accused of stealing school district money, but with creating bogus computer records to conceal theft ... Y WEEK: Paul Smith, company archivist at Thomas Cook in ... Peterborough Evening Telegraph - Peterborough,England,UK A week in the life of Paul Smith, company archivist at Thomas Cook in Peterborough. The week begins with an induction session for new employees. ... A sting in paperless trail The Age (subscription) - Melbourne,Victoria,Australia ... week when the organisation settled on the Plexus electronic patient records system from Australian medical software provider IBA Health. Digital files are now ... THE internet snapshot and archiving utility MacNN - USA ... The resulting images are saved as JPEG, PNG or PDF files. ... An easy and fast way to create offline documents, containing all the pictures and graphics in one ... EXHIBITIONS put archive treasures at risk Helsingin Sanomat - Helsinki,Uusimaa,Finland ... ago expressed surprise how little effort is made in Finland to digitalise, says Jussi Nuorteva, the head of the National Archive -- formerly the State Archive ... D-Lib Magazine, Tue, 15 Nov 2005 9:46 AM PST Requirements for Digital Preservation Systems http://www.dlib.org/dlib/november05/rosenthal/11rosenthal.html The field of digital preservation is being defined by a set of standards developed top-down, starting with an abstract reference model (OAIS) and gradually adding more specific detail. Systems claiming conformance to these standards are entering production use. BBC News, Tue, 15 Nov 2005 0:06 AM PST Lost records 'fuel digital drive' http://news.bbc.co.uk/go/rss/-/1/hi/entertainment/music/4436414.stm More than two billion records and CDs go missing from personal collections, according to a survey. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:31:31 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1116 Securing Data, Tape Security, Secrets Sold Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. MAN sold Corning's secrets, FBI says Elmira Star-Gazette - Elmira,NY,USA ... Jonathan Sanders, 37, of Lawrenceburg, Ky., was arrested Wednesday by FBI agents from Buffalo on charges of theft of trade secrets. ... NEW tool to fight red tape, corruption Christian Science Monitor - Boston,MA,USA India's freedom of information act is allowing ordinary citizens to clear streets and fight graft. By Anuj Chopra | Correspondent ... SUCCESSFUL E-Records Management Line 56 News - USA ... Step 2: Perform an assessment of existing hard-copy records. ... and the cost for outsourced storage and enable greater compliance with regulated destruction dates ... COUNTY taxes, tags, records available online Northeast Mississippi Daily Journal - Tupelo,MS,USA ... be in the courthouse daily, but individuals also could make copies from court files for a fee. Lee County Sheriff Jim Johnson said county jail records could be ... < http://www.djournal.com/pages/story.asp?ID 6458&pub=1&div=News> IRON Mountain Promotes Brennan to COO Forbes - USA Iron Mountain Inc., one of the world's biggest records storage and information management companies, said Wednesday it has promoted Bob Brennan to president ... SANTA Cruz Beach Boardwalk Discovers New Evidence in 'Surf City' ... PR Newswire (press release) - New York,NY,USA ... "We now have clear evidence to support our claim to the title of Surf City." "The company archivist is cataloging a large number of photographs, newspaper ... PHANTOM Moon over Lansing City Pulse - Lansing,MI,USA Three weeks ago, in mid-October 2005, State Archivist of Michigan Mark Harvey placed a set of folded paper sheets on a table, drew a deep breath and gingerly ... CHRISTIANS Challenge Microsoft to Support OpenDocument for ... LXer - Kerrville,TX,USA Vision-impaired citizens of Massachusetts have found new allies in their efforts to defend their right of access to public documents. ... IT Execs Seek Cohesive Data Storage Policies Computerworld Australia - Australia ... We're going to tackle that next year," Fucci said. "We're formulating an enterprise-wide document retention policy, which defines the retention for various ... EU lawmakers agree compromise on telephone records Reuters.uk - UK ... The European Commission, the EU's executive, proposed a data retention bill in September, and it touches on sensitive issues of civil liberties and costs for ... ARCHIVES has database of World War veterans Brampton Guardian - Ontario, Canada ... readily available for research by the public," said Peel reference archivist Brian Gilchrist ... a name is listed, the veteran's card can be found in the archives. ... NATIONAL Black Cultural Archives to get new home in Brixton 24dash.com - Hereford,Herefordshire,UK Raleigh Hall, a derelict listed building in South London, is to become the home of the nationally respected Black Cultural Archives (BCA). ... NEW initiatives to safeguard our digital heritage eGov monitor - London,UK The first initiative is an Action Plan, led in the UK by the Museums, Libraries and Archives (MLA) Council, a strategy which has been in the pipeline since the ... WHAT it takes to secure your data ComputerWorld - USA ... officer of Palo Alto, Calif.-based Atempo Inc., an independent software vendor specializing in data protection for trusted information life-cycle management. FORMER DuPont Top Expert: Company Knew, Covered Up Pollution of ... Common Dreams (press release) - Portland,ME,USA ... Evers describes how DuPont's "Document Retention Program" required researchers to label all hard copy files to time their destruction. ... TAPE Security Trips Up Users Byteandswitch.com - New York,NY,USA Despite high-profile storage snafus at Time Warner and Iron Mountain, the tape security message does not appear to be getting through to users. ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:33:17 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1117 Records Erasure, Historic Cookbook, Sanchez Joking? Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. RECORDS dumping may have violated medical privacy laws Eagle Tribune - Lawrence,MA,USA ... go to New York to question Fernandez about the patient files that turned ... we have about the suspicious circumstances surrounding how these records were disposed ... IS Anthony Sanchez Joking? Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA ... Think about using a file cabinet for paper records storage, and, as each record is created, including every pink message memo and draft document, just throwing ... US Seeks to Preserve Oil-For-Food Papers Washington Post - United States ... to preserve the integrity of the files" so law ... is very concerned that if documents are returned ... of maintaining the integrity and accessibility of the records.". ... PROPOSAL seeks erasure of records Milwaukee Journal Sentinel (subscription) - Milwaukee,WI,USA ... wipe the record clean, erasing from public files and index ... to create a black hole in court documents," he said. Those records are used for a variety of purposes ... HISTORIC cookbook causes a stir BBC News - UK ... lemon and white wine. Senior archivist Paul Stebbing said staff were now looking to find out more about Ms Swanwick. He said, however ... LAWMAKERS suggesting some changes for archives projects Mohave Valley News - Laughlin,NV,USA PHOENIX (AP) - State lawmakers last spring provided funding for a long-sought new building to house the state's archives, but the project is now undergoing new ... LAWMAKERS suggesting some changes for archives projects KVOA.com - Tucson,AZ,USA PHOENIX Last spring, Arizona lawmakers provided funding for a new building to house the state's archives. Some lawmakers are questioning ... KOM Raises Security Bar Byteandswitch.com - New York,NY,USA ... Electronic Data Shredding: Offers secure erasure & shredding of deleted or obsolete files on both hard disk and Complaint WORM media to conform to data ... NATIONAL Archives Release Papers From Nixon Administration New York Times - United States With an obvious resonance to current events, the National Archives and Records Administration released 50,000 pages of previously classified documents from the ... ONE in five businesses have no disaster recovery plans eChannelLine - North York,Ontario,Canada ... Added Hall, "The recent hurricane destruction changes everything we thought we knew about ... An email invitation containing a link to the survey was sent to 4362 ... FINAL Four in Presidential Library Race Give Reasons To Be Chosen KCBD-TV - Lubbock,TX,USA ... choice. Take a look at this exclusive video of Lubbock's pitch to become the home of the George W. Bush Presidential Library. The ... STUFF the eggs -- here's how to coller an eel Times Online - UK ... Margaret O'Sullivan, the Derbyshire county archivist, said yesterday: "It is almost ... several other local cookbooks of the same era in the county archives. ... Galveston County Daily News, Wed, 16 Nov 2005 10:16 PM PST Library posts flight photos online http://www.galvnews.com/story.lasso?ewcd”c37d6ef37df0fd In response to many inquires from the public, the Galveston and Texas History Center at the Rosenberg Library has opened a Web exhibit of aviation photos from its collections. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 22:41:41 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1118 Fort Worth Archives, Security threat, securing data Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. COMPLIANCE: time to set the record straight Express Computers - Bombay,India ... information owned by the organisation. Business is increasingly dependent on data and digital storage devices. Fast and easy access ... ANYONE should be able to see public records at any time Central Maine Morning Sentinel - Augusta,ME,USA By law, public records are ... public. By law, public records are ... public. Selectmen in the community of about 2,900 are weighing ... PHOTOS public, yet private The Spokesman Review - Spokane,WA,USA ... has the right to evaluate the mayor's performance," Miller said in ruling that West's Internet usage should be subject to the state's Open Public Records Act. ... JUDGE blocks release of images The Spokesman Review - Spokane,WA,USA ... Attorney Duane Swinton, representing The Spokesman-Review, which sought the computer records, said "it's encouraging the judge found these were public ... IRON Mountain in Compliance Partnership With Orchestria Securities Industry News (subscription) - New York,NY,USA November 18, 2005 - Boston-based records management giant Iron Mountain has announced a partnership with Orchestria Corp., a New York-based software company ... ROBOTICALLY-CONTROLLED Appliance That Backs Up and Recovers Email Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA ... corporations, healthcare, brokerage, financial institutions and others who are required to meet the strict email, data and document retention requirements of ... UNT educator works to regain lost Iraqi art Fort Worth Star Telegram - Fort Worth,TX,USA ... building. Computer records are virtually nonexistent, so Shabout is searching for old catalogs that may contain descriptions. During ... SPECIAL Report "Finance, Fraud & Forensics" WROC - Rochester,NY,USA ... and that is you try to find out where, what money is missing and where it first began." He adds the evidence is buried in computer records, invoices and ... FAXES are a security threat as data leaks are blamed on fax ... Security Park - Winkfield,UK ... centrally archive documents, exposing companies to potential non-compliance with legislation such as Sarbanes-Oxley, Basel II and the Freedom of Information Act ... ARCHIVES: Historical records that document lives Reno Gazette Journal - Reno,NV,USA ... archives. Perhaps one of the most important items in the State Archive's collection is the original State Constitution, drafted in 1864. ... INEXCUSABLE FOIA violations Charleston Post Courier (subscription) - Charleston,SC,USA ... The FOIA has been on the books for too long to have so many public officials still so ill-informed. ... But the FOIA treats all South Carolinians equally. ... ARCHIVAL paper to last longer SABC News - Auckland Park,South Africa The preservation and quality of archival paper and manuscripts is set to improve following the launch of the Southern African Archival Paper Mill in ... SAYING Goodbye To The Future Hellenic News of America - USA ... until now. We are now in the process of shredding those art sections which. ... technology is not available in a few years to read the files. ... SHREDDING History And Outsourcing Patent Searches By Beverly Selby Hellenic News of America - USA stock at the time of the issuance of a patent. Many of these files contain the. hundred years. In addition, the files are the best technical library in the. ... FOUR Texas schools compete for Bush presidential library Washington Times - Washington,DC,USA DALLAS -- Four Texas universities made their official pitches this week to sponsor and build President Bush's presidential library after he leaves the White ... CONGRESS Funds Nixon Library Archives Move Guardian Unlimited - UK WASHINGTON (AP) - Lawmakers have approved $4 million to move Richard Nixon's papers to his presidential library in California, the first big appropriation for ... WHAT it takes to secure your data Computerworld Australia - Australia ... technology officer of California-based Atempo, an independent software vendor specializing in data protection for trusted information life-cycle management. BOEING laptop stolen Chicago Tribune - United States employee's laptop computer that contained Social Security numbers and other personal information for 161,000 current and former workers was stolen, the company ... STORM-TOSSED memories recovered Evansville Courier & Press (subscription) - Evansville,IN,USA ... The office is waiving replacement fees on deeds, titles and other such documents until January 2006, and serving as a depository for found items displaced by ... < http://www.courierpress.com/ecp/news/article/0,1626,ECP_734_4251779,00.ht ml> PV Preservation and Historical Society uses grant to preserve ... Kent County Daily Times - West Warwick,RI,USA CROMPTON - The Pawtuxet Valley Preservation and Historical Society recently was awarded a Legislative grant for $4,000. The group ... TROPHY-HUNTER steals Hitler badge Times Online - UK ... "Only after it was stolen did people start saying it wasn't the original," said a source at the State Archive of the Russian Federation, where the ... SARBANES-OXLEY Act: Causing confusion? Financial Express - Bombay,India ... or noncompliance, while the latter may result in businesses facing higher costs in the form of complex and expensive data retention systems, reduced business ... Delaware Online, Sat, 19 Nov 2005 1:06 AM PST 18th-century Kent church gets its due http://www.delawareonline.com/apps/pbcs.dll/article?AID=/20051119/NEWS/51 1190323/1006 For almost three decades, the only clue to the significance of the Cow Marsh Primitive Baptist Church hung on its inside back wall: a dusty frame holding a rumpled certificate naming the rural Kent County building to the National Register of Historic Places. Fort Worth Business Press, Fri, 18 Nov 2005 9:06 PM PST Fort Worth Library?s archive a linchpin of business, culture http://www.fwbusinesspress.com/display.php?idA08 Some 6,500 people trip the turnstiles at the Fort Worth Public Library?s downtown showplace in a week, reveling in the wealth of knowledge and the your-tax-dollars-at-work dynamics that have grown steadily since the founding of the institution in 1901. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 22:43:44 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1118 MX FOIA, Indian Copy-Writers, OK history temple Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; charset="iso-8859-1"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. Kane County Chronicle, Sat, 19 Nov 2005 11:30 PM PST History center director resigns http://www.kcchronicle.com/SportsSection/364269646396271.php GENEVA ? The man who led the Geneva History Center from a small, make-do museum to a state-of-the-art facility in the city's downtown has resigned. Keith Coryell, 52, described as "a Geneva boy, born and raised," ran the history center for nearly 11 years. FOR Mexico, open records unlock doors San Diego Union Tribune - United States ... any problem," said Sen. César Camacho, a PRI legislator who has authored a bill to create a national archive. Fox has distanced ... COPY-WRITERS victim of e-onslaught The Statesman - Kolkata,India ... could get his certified copy within hours since all the documents are preserved in ... introduced the system of copy writing for rapid disbursal of deeds to common ... IN Lyme, Lack Of History Makes A Mystery TheDay (subscription) - New London,CT,USA ... But, he says, the evidence of 200 years, based on deeds that described it as ... the Town Hall at 480 Hamburg Road, town officials kept relevant documents in their ... BRAZILIAN government to disclose dictatorship-era files by end of ... CBC News - Canada ... later, the Defence Ministry claimed the army had destroyed documents relating to ... the supposed prisoner, the ministry acknowledged that the files still existed. ... EMBRACING our Past: Opening 'Oklahoma's temple to history' NewsOK.com (subscription) - Oklahoma City,OK,USA ... from a $1 bill in a letter to hundreds of thousands of dollars from huge corporations, said Tim Zwink, development director for the Oklahoma Historical Society ... XCH-62 Destruction Pictures Cause A Stir Aero-News Network - FL,USA ... is ricocheting around the net -- especially the Army aviation community -- from email to blog ... it happens, what appears to be an act of wanton destruction is a ... A historic life News & Observer - Raleigh,NC,USA ... archives and libraries. In Alabama, the state archivist heard from her staff that a "Harvard nigger" was in her building. When she ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Mon, 21 Nov 2005 09:31:04 +0000 Reply-To: Paul Dodgson <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Paul Dodgson <[log in to unmask]> Subject: Archival Management or Records Management? Dear All, I am presently reading the following text: Archives: recordkeeping in society by McKemmish et al. (2005), as part of a college course. This text is very interesting in that it suggests records management as part of the archival family. There are two main theories that are commented upon, the Records Lifecycle Model, i.e. creation, capture, transition to record, and then retention decision - destroy/archive, and the records continuum theory, which presents a more holistic view of records and suggests (to me anyway) that information when given relationships i.e. its use/comment etc makes the content archival in nature. A picture is just a picture until you add context such as a title - it then has enough metadata to have archival value both as an active record and beyond. The Records Comtinuum has four dimensions Create Capture organise Pluralise And these form part of the Continuum circles (create as an inner circle, to pluralise as an outer circle. The argument in favour of this model is complex, however in simplest terms it appear to be about the use of content and the space around it or impacting upon it. I am of the view that this is a very well researched argument to place archival management as the prime mover in information management in terms of the lifecycle of information and that records management forms a lifecycle element within archival management. I am uncomfortable with this view, maybe my age, maybe my cultural backgound, maybe I do not understand it, maybe I do but am in fear of dismissing it. Records Management Journal 2000 edition 10(3) has more on this from Frank Upward. As this is a discussion forum for records management I would hope a few of us have already considered the continuum theory and would be prepared to add our views to this debate. I must apologise for the brevity in explanation, reading the book or the RMJ article would inform you much better Comments? ========================================================================Date: Mon, 21 Nov 2005 05:48:01 -0500 Reply-To: joanne rothwell <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: joanne rothwell <[log in to unmask]> Subject: Re: Finance records for European-related projects Comments: To: [log in to unmask] MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="EXCITEBOUNDARY_000__4113fc0f12e72c5073309e4601936926"; Content-Transfer-Encoding: 7bit --EXCITEBOUNDARY_000__4113fc0f12e72c5073309e4601936926 Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: 7bit Elaine, We have encountered the same problem here with regard to EU funded projects. The solution we came up with was to keep the original finance records with the rest of the project files and keep copies with the General Finance Payment files. This allows the longer retention to be implemented on the EU records and a shorter retention to be implemented on the General Payment files. This is by no means an ideal solution but it was the best we could come up with to ensure that the EU payment records are not mistakenly destroyed with the General Payment files. It also means the EU payment records are identified by staff at the point that the project is still underway and the information on payments is readily available. If we were to wait until the General Payment files were due for destruction to find and remove EU funded payments for the longer retention required the staff and the information on the project would not be as easy to find. I would be very interested to hear if anyone else has come up with any other solution. With regard to retention for EU funded projects, the Society of Archivists, Ireland held a workshop at one of its conferences on this topic and the information from this workshop is (I think) still on the Irish region's web pages on the SoA website. Regards,Joanne RothwellArchivist/Records ManagerWaterford County Council Davitt's Quay,Dungarvan,County WaterfordTelephone: 00353 58 23673--- On Fri 11/18, Elaine Forbes < [log in to unmask] > wrote:From: Elaine Forbes [mailto: [log in to unmask]]To: [log in to unmask]: Fri, 18 Nov 2005 14:19:47 +0000Subject: Finance records for European-related projectsDear All,I am in the process of updating our organisation's retention schedule and I have come across an 'interesting' dilemma. As it is nigh-on impossible to establish definitive retention periods for projects with European funding we have signposted staff to the relevant Programme Management Executives in Scotland for advice. However, we are now considering how to deal with finance records related to European funding.All finance records are held centrally with a copy of relevant documents in the European project files. Our financial record-keeping systems at present do not and cannot distinguish between European records and other general records.If European project files are audited then it is possible that the original financial records will have to be recalled from the central finance centre. As all financial records are treated equally the concern is to avoid the situation where an original financial record may have been destroyed before the European project file itself, leading to possible issues with auditors. A lengthy retention period (e.g. 15 years) may cover any European requirements but this would mean keeping all financial records not related to European-funding for an overly long period of time.I'd be interested to hear if anyone else has encountered a similar situation? If so how did you deal with setting a retention period for financial records?If anyone has any thoughts/advice on this issue I'd be interested to hear it.Many thanks,Elaine _______________________________________________ Join Excite! - http://www.excite.com The most personalized portal on the Web! --EXCITEBOUNDARY_000__4113fc0f12e72c5073309e4601936926 Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: 7bit
Elaine,

We have encountered the same problem here with regard to EU funded projects. The solution we came up with was to keep the original finance records with the rest of the project files and keep copies with the General Finance Payment files. This allows the longer retention to be implemented on the EU records and a shorter retention to be implemented on the General Payment files. This is by no means an ideal solution but it was the best we could come up with to ensure that the EU payment records are not mistakenly destroyed with the General Payment files. It also means the EU payment records are identified by staff at the point that the project is still underway and the information on payments is readily available. If we were to wait until the General Payment files were due for destruction to find and remove EU funded payments for the longe! r retention required the staff and the information on the project would not be as easy to find.

I would be very interested to hear if anyone else has come up with any other solution.

With regard to retention for EU funded projects, the Society of Archivists, Ireland held a workshop at one of its conferences on this topic and the information from this workshop is (I think) still on the Irish region's web pages on the SoA website.

Regards,


Joanne Rothwell
Archivist/Records Manager
Waterford County Council
Davitt's Quay,
Dungarvan,
County Waterford
Telephone: 00353 58 23673

--- On Fri 11/18, Elaine Forbes < [log in to unmask] > wrote:

From: Elaine Forbes [mailto: [log in to unmask]]
To: [log in to unmask]
Date: Fri, 18 Nov 2005 14:19:47 +0000
Subject: Finance records for European-related projects

Dear All,

I am in the process of updating our organisation's retention schedule and I
have come across an 'interesting' dilemma. As it is nigh-on impossible to
establish definitive retention periods for projects with European funding
we have signposted staff to the relevant Programme Management Executives in
Scotland for advice. However, we are now considering how to deal with
finance records related to European funding.

All finance records are held centrally with a copy of relevant documents in
the European project files. Our financial record-keeping systems at
present do not and cannot distinguish between European records and other
general records.

If European project files are audited then it is possible that the original
financial records will have to be recalled from the central finance
centre. As all financial records are treated equally the concern is to
avoid the situation where an original financial record may have been
destroyed before the European project file itself, leading to possible
issues with auditors. A lengthy retention period (e.g. 15 years) may cover
any European requirements but this would mean keeping all financial records
not related to European-funding for an overly long period of time.

I'd be interested to hear if anyone else has encountered a similar
situation? If so how did you deal with setting a retention period for
financial records?

If anyone has any thoughts/advice on this issue I'd be interested to hear
it.

Many thanks,

Elaine

Join Excite! - http://www.excite.com
The most personalized portal on the Web! --EXCITEBOUNDARY_000__4113fc0f12e72c5073309e4601936926-- ========================================================================Date: Sun, 20 Nov 2005 22:41:41 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1118 Fort Worth Archives, Security threat, securing data Content-Transfer-Encoding: 7bit Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. COMPLIANCE: time to set the record straight Express Computers - Bombay,India .. information owned by the organisation. Business is increasingly dependent on data and digital storage devices. Fast and easy access ... ANYONE should be able to see public records at any time Central Maine Morning Sentinel - Augusta,ME,USA By law, public records are ... public. By law, public records are ... public. Selectmen in the community of about 2,900 are weighing ... PHOTOS public, yet private The Spokesman Review - Spokane,WA,USA .. has the right to evaluate the mayor's performance," Miller said in ruling that West's Internet usage should be subject to the state's Open Public Records Act. ... JUDGE blocks release of images The Spokesman Review - Spokane,WA,USA .. Attorney Duane Swinton, representing The Spokesman-Review, which sought the computer records, said "it's encouraging the judge found these were public ... IRON Mountain in Compliance Partnership With Orchestria Securities Industry News (subscription) - New York,NY,USA November 18, 2005 - Boston-based records management giant Iron Mountain has announced a partnership with Orchestria Corp., a New York-based software company ... ROBOTICALLY-CONTROLLED Appliance That Backs Up and Recovers Email Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA .. corporations, healthcare, brokerage, financial institutions and others who are required to meet the strict email, data and document retention requirements of ... UNT educator works to regain lost Iraqi art Fort Worth Star Telegram - Fort Worth,TX,USA .. building. Computer records are virtually nonexistent, so Shabout is searching for old catalogs that may contain descriptions. During ... SPECIAL Report "Finance, Fraud & Forensics" WROC - Rochester,NY,USA .. and that is you try to find out where, what money is missing and where it first began." He adds the evidence is buried in computer records, invoices and ... FAXES are a security threat as data leaks are blamed on fax ... Security Park - Winkfield,UK .. centrally archive documents, exposing companies to potential non-compliance with legislation such as Sarbanes-Oxley, Basel II and the Freedom of Information Act ... ARCHIVES: Historical records that document lives Reno Gazette Journal - Reno,NV,USA .. archives. Perhaps one of the most important items in the State Archive's collection is the original State Constitution, drafted in 1864. ... INEXCUSABLE FOIA violations Charleston Post Courier (subscription) - Charleston,SC,USA .. The FOIA has been on the books for too long to have so many public officials still so ill-informed. ... But the FOIA treats all South Carolinians equally. ... ARCHIVAL paper to last longer SABC News - Auckland Park,South Africa The preservation and quality of archival paper and manuscripts is set to improve following the launch of the Southern African Archival Paper Mill in ... SAYING Goodbye To The Future Hellenic News of America - USA .. until now. We are now in the process of shredding those art sections which. ... technology is not available in a few years to read the files. .. SHREDDING History And Outsourcing Patent Searches By Beverly Selby Hellenic News of America - USA stock at the time of the issuance of a patent. Many of these files contain the. hundred years. In addition, the files are the best technical library in the. ... FOUR Texas schools compete for Bush presidential library Washington Times - Washington,DC,USA DALLAS -- Four Texas universities made their official pitches this week to sponsor and build President Bush's presidential library after he leaves the White ... CONGRESS Funds Nixon Library Archives Move Guardian Unlimited - UK WASHINGTON (AP) - Lawmakers have approved $4 million to move Richard Nixon's papers to his presidential library in California, the first big appropriation for ... WHAT it takes to secure your data Computerworld Australia - Australia .. technology officer of California-based Atempo, an independent software vendor specializing in data protection for trusted information life-cycle management. BOEING laptop stolen Chicago Tribune - United States employee's laptop computer that contained Social Security numbers and other personal information for 161,000 current and former workers was stolen, the company ... STORM-TOSSED memories recovered Evansville Courier & Press (subscription) - Evansville,IN,USA .. The office is waiving replacement fees on deeds, titles and other such documents until January 2006, and serving as a depository for found items displaced by ... < http://www.courierpress.com/ecp/news/article/0,1626,ECP_734_4251779,00.ht ml> PV Preservation and Historical Society uses grant to preserve ... Kent County Daily Times - West Warwick,RI,USA CROMPTON - The Pawtuxet Valley Preservation and Historical Society recently was awarded a Legislative grant for $4,000. The group ... TROPHY-HUNTER steals Hitler badge Times Online - UK .. "Only after it was stolen did people start saying it wasn't the original," said a source at the State Archive of the Russian Federation, where the .. SARBANES-OXLEY Act: Causing confusion? Financial Express - Bombay,India .. or noncompliance, while the latter may result in businesses facing higher costs in the form of complex and expensive data retention systems, reduced business ... Delaware Online, Sat, 19 Nov 2005 1:06 AM PST 18th-century Kent church gets its due http://www.delawareonline.com/apps/pbcs.dll/article?AID=/20051119/NEWS/51 1190323/1006 For almost three decades, the only clue to the significance of the Cow Marsh Primitive Baptist Church hung on its inside back wall: a dusty frame holding a rumpled certificate naming the rural Kent County building to the National Register of Historic Places. Fort Worth Business Press, Fri, 18 Nov 2005 9:06 PM PST Fort Worth Library?s archive a linchpin of business, culture http://www.fwbusinesspress.com/display.php?idA08 Some 6,500 people trip the turnstiles at the Fort Worth Public Library?s downtown showplace in a week, reveling in the wealth of knowledge and the your-tax-dollars-at-work dynamics that have grown steadily since the founding of the institution in 1901. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 22:43:44 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1118 MX FOIA, Indian Copy-Writers, OK history temple Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; charset="iso-8859-1"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. Kane County Chronicle, Sat, 19 Nov 2005 11:30 PM PST History center director resigns http://www.kcchronicle.com/SportsSection/364269646396271.php GENEVA ? The man who led the Geneva History Center from a small, make-do museum to a state-of-the-art facility in the city's downtown has resigned. Keith Coryell, 52, described as "a Geneva boy, born and raised," ran the history center for nearly 11 years. FOR Mexico, open records unlock doors San Diego Union Tribune - United States .. any problem," said Sen. César Camacho, a PRI legislator who has authored a bill to create a national archive. Fox has distanced ... COPY-WRITERS victim of e-onslaught The Statesman - Kolkata,India .. could get his certified copy within hours since all the documents are preserved in ... introduced the system of copy writing for rapid disbursal of deeds to common ... IN Lyme, Lack Of History Makes A Mystery TheDay (subscription) - New London,CT,USA .. But, he says, the evidence of 200 years, based on deeds that described it as ... the Town Hall at 480 Hamburg Road, town officials kept relevant documents in their ... BRAZILIAN government to disclose dictatorship-era files by end of ... CBC News - Canada .. later, the Defence Ministry claimed the army had destroyed documents relating to ... the supposed prisoner, the ministry acknowledged that the files still existed. ... EMBRACING our Past: Opening 'Oklahoma's temple to history' NewsOK.com (subscription) - Oklahoma City,OK,USA .. from a $1 bill in a letter to hundreds of thousands of dollars from huge corporations, said Tim Zwink, development director for the Oklahoma Historical Society ... XCH-62 Destruction Pictures Cause A Stir Aero-News Network - FL,USA .. is ricocheting around the net -- especially the Army aviation community -- from email to blog ... it happens, what appears to be an act of wanton destruction is a ... A historic life News & Observer - Raleigh,NC,USA .. archives and libraries. In Alabama, the state archivist heard from her staff that a "Harvard nigger" was in her building. When she ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:30:06 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1115 Digital Preservation, Lost Records, Company Archivist's Day Content-Transfer-Encoding: 7bit Content-Type: text/plain; format=flowed; charset="us-ascii" MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. NATIONAL archives prepares to go digital Computerworld Australia - Australia . of digital information has spurred a set of "e-permanence" products and guidelines, which is the framework for developing the e-records management system and ... ROSLYN ex-auditor pleads guilty Newsday - Long Island,NY,USA . Unlike the five others charged in the case, Miller is not accused of stealing school district money, but with creating bogus computer records to conceal theft ... Y WEEK: Paul Smith, company archivist at Thomas Cook in ... Peterborough Evening Telegraph - Peterborough,England,UK A week in the life of Paul Smith, company archivist at Thomas Cook in Peterborough. The week begins with an induction session for new employees. ... A sting in paperless trail The Age (subscription) - Melbourne,Victoria,Australia . week when the organisation settled on the Plexus electronic patient records system from Australian medical software provider IBA Health. Digital files are now ... THE internet snapshot and archiving utility MacNN - USA . The resulting images are saved as JPEG, PNG or PDF files. ... An easy and fast way to create offline documents, containing all the pictures and graphics in one ... EXHIBITIONS put archive treasures at risk Helsingin Sanomat - Helsinki,Uusimaa,Finland . ago expressed surprise how little effort is made in Finland to digitalise, says Jussi Nuorteva, the head of the National Archive -- formerly the State Archive ... D-Lib Magazine, Tue, 15 Nov 2005 9:46 AM PST Requirements for Digital Preservation Systems http://www.dlib.org/dlib/november05/rosenthal/11rosenthal.html The field of digital preservation is being defined by a set of standards developed top-down, starting with an abstract reference model (OAIS) and gradually adding more specific detail. Systems claiming conformance to these standards are entering production use. BBC News, Tue, 15 Nov 2005 0:06 AM PST Lost records 'fuel digital drive' http://news.bbc.co.uk/go/rss/-/1/hi/entertainment/music/4436414.stm More than two billion records and CDs go missing from personal collections, according to a survey. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:33:17 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1117 Records Erasure, Historic Cookbook, Sanchez Joking? Content-Transfer-Encoding: 7bit Content-Type: text/plain; format=flowed; charset="us-ascii" MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. RECORDS dumping may have violated medical privacy laws Eagle Tribune - Lawrence,MA,USA . go to New York to question Fernandez about the patient files that turned . we have about the suspicious circumstances surrounding how these records were disposed ... IS Anthony Sanchez Joking? Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA . Think about using a file cabinet for paper records storage, and, as each record is created, including every pink message memo and draft document, just throwing ... US Seeks to Preserve Oil-For-Food Papers Washington Post - United States . to preserve the integrity of the files" so law ... is very concerned that if documents are returned ... of maintaining the integrity and accessibility of the records.". ... PROPOSAL seeks erasure of records Milwaukee Journal Sentinel (subscription) - Milwaukee,WI,USA . wipe the record clean, erasing from public files and index ... to create a black hole in court documents," he said. Those records are used for a variety of purposes ... HISTORIC cookbook causes a stir BBC News - UK . lemon and white wine. Senior archivist Paul Stebbing said staff were now looking to find out more about Ms Swanwick. He said, however ... LAWMAKERS suggesting some changes for archives projects Mohave Valley News - Laughlin,NV,USA PHOENIX (AP) - State lawmakers last spring provided funding for a long-sought new building to house the state's archives, but the project is now undergoing new ... LAWMAKERS suggesting some changes for archives projects KVOA.com - Tucson,AZ,USA PHOENIX Last spring, Arizona lawmakers provided funding for a new building to house the state's archives. Some lawmakers are questioning ... KOM Raises Security Bar Byteandswitch.com - New York,NY,USA . Electronic Data Shredding: Offers secure erasure & shredding of deleted or obsolete files on both hard disk and Complaint WORM media to conform to data ... NATIONAL Archives Release Papers From Nixon Administration New York Times - United States With an obvious resonance to current events, the National Archives and Records Administration released 50,000 pages of previously classified documents from the ... ONE in five businesses have no disaster recovery plans eChannelLine - North York,Ontario,Canada . Added Hall, "The recent hurricane destruction changes everything we thought we knew about ... An email invitation containing a link to the survey was sent to 4362 ... FINAL Four in Presidential Library Race Give Reasons To Be Chosen KCBD-TV - Lubbock,TX,USA . choice. Take a look at this exclusive video of Lubbock's pitch to become the home of the George W. Bush Presidential Library. The ... STUFF the eggs -- here's how to coller an eel Times Online - UK . Margaret O'Sullivan, the Derbyshire county archivist, said yesterday: "It is almost ... several other local cookbooks of the same era in the county archives. ... Galveston County Daily News, Wed, 16 Nov 2005 10:16 PM PST Library posts flight photos online http://www.galvnews.com/story.lasso?ewcd”c37d6ef37df0fd In response to many inquires from the public, the Galveston and Texas History Center at the Rosenberg Library has opened a Web exhibit of aviation photos from its collections. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:31:31 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1116 Securing Data, Tape Security, Secrets Sold Content-Transfer-Encoding: 7bit Content-Type: text/plain; format=flowed; charset="us-ascii" MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. MAN sold Corning's secrets, FBI says Elmira Star-Gazette - Elmira,NY,USA . Jonathan Sanders, 37, of Lawrenceburg, Ky., was arrested Wednesday by FBI agents from Buffalo on charges of theft of trade secrets. ... NEW tool to fight red tape, corruption Christian Science Monitor - Boston,MA,USA India's freedom of information act is allowing ordinary citizens to clear streets and fight graft. By Anuj Chopra | Correspondent ... SUCCESSFUL E-Records Management Line 56 News - USA . Step 2: Perform an assessment of existing hard-copy records. ... and the cost for outsourced storage and enable greater compliance with regulated destruction dates ... COUNTY taxes, tags, records available online Northeast Mississippi Daily Journal - Tupelo,MS,USA . be in the courthouse daily, but individuals also could make copies from court files for a fee. Lee County Sheriff Jim Johnson said county jail records could be ... < http://www.djournal.com/pages/story.asp?ID 6458&pub=1&div=News> IRON Mountain Promotes Brennan to COO Forbes - USA Iron Mountain Inc., one of the world's biggest records storage and information management companies, said Wednesday it has promoted Bob Brennan to president . SANTA Cruz Beach Boardwalk Discovers New Evidence in 'Surf City' ... PR Newswire (press release) - New York,NY,USA . "We now have clear evidence to support our claim to the title of Surf City." "The company archivist is cataloging a large number of photographs, newspaper ... PHANTOM Moon over Lansing City Pulse - Lansing,MI,USA Three weeks ago, in mid-October 2005, State Archivist of Michigan Mark Harvey placed a set of folded paper sheets on a table, drew a deep breath and gingerly ... CHRISTIANS Challenge Microsoft to Support OpenDocument for ... LXer - Kerrville,TX,USA Vision-impaired citizens of Massachusetts have found new allies in their efforts to defend their right of access to public documents. ... IT Execs Seek Cohesive Data Storage Policies Computerworld Australia - Australia . We're going to tackle that next year," Fucci said. "We're formulating an enterprise-wide document retention policy, which defines the retention for various ... EU lawmakers agree compromise on telephone records Reuters.uk - UK . The European Commission, the EU's executive, proposed a data retention bill in September, and it touches on sensitive issues of civil liberties and costs for ... ARCHIVES has database of World War veterans Brampton Guardian - Ontario, Canada . readily available for research by the public," said Peel reference archivist Brian Gilchrist ... a name is listed, the veteran's card can be found in the archives. ... NATIONAL Black Cultural Archives to get new home in Brixton 24dash.com - Hereford,Herefordshire,UK Raleigh Hall, a derelict listed building in South London, is to become the home of the nationally respected Black Cultural Archives (BCA). ... NEW initiatives to safeguard our digital heritage eGov monitor - London,UK The first initiative is an Action Plan, led in the UK by the Museums, Libraries and Archives (MLA) Council, a strategy which has been in the pipeline since the ... WHAT it takes to secure your data ComputerWorld - USA . officer of Palo Alto, Calif.-based Atempo Inc., an independent software vendor specializing in data protection for trusted information life-cycle management. FORMER DuPont Top Expert: Company Knew, Covered Up Pollution of ... Common Dreams (press release) - Portland,ME,USA . Evers describes how DuPont's "Document Retention Program" required researchers to label all hard copy files to time their destruction. ... TAPE Security Trips Up Users Byteandswitch.com - New York,NY,USA Despite high-profile storage snafus at Time Warner and Iron Mountain, the tape security message does not appear to be getting through to users. . Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:26:07 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1112 Agency seeks Email Sys, OpenDocFormat Content-Transfer-Encoding: 7bit Content-Type: text/plain; format=flowed; charset="us-ascii" MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. STATE wages war on identity piracy Providence Business News - Providence,RI,USA . customer information. Document-destruction outfits have said they are posting double-digit profit growth in the state. Fueling these ... STATE wages war on identity piracy Providence Business News - Providence,RI,USA . customer information. Document-destruction outfits have said they are posting double-digit profit growth in the state. Fueling these ... NEW Chief Executive of The National Archives Managing Information - UK Natalie Ceeney has been appointed the new Chief Executive of The National Archives. She succeeds Sarah Tyacke. Ms Ceeney was previously ... MASS. reference model controversy over open formats GCN.com - Washington,DC,USA . Reference Model that called for using open standards for data retention and exchange. ... file to collect the images and other components of the document under one ... AGENCY seeks e-mail system for FOIA requests GovExec.com - USA . Transportation Security Administration needs an e-mail archival and retrieval system to respond to a flood of Freedom of Information Act requests, according to ... FEAR, suspicion, ignorance block open records from public view Myrtle Beach Sun News - Myrtle Beach,SC,USA . was discussed? Do believe your council has ever violated the Freedom of Information Act regarding executive sessions? "These are ... CONNECTED: Digital to digital recorder lawful and effective Pittsburgh Post Gazette - Pittsburgh,PA,USA . His software doesn't de-encrypt the file; it simply records the music as it is ... or Yahoo!'s subscription service), he legally would be obligated to delete it at ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 21:28:46 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1114 Falsified Records, Data Storage Policies, Paper Addiction Content-Transfer-Encoding: 7bit Content-Type: text/plain; format=flowed; charset="us-ascii" MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. THE Shortcomings of an Archive-only Approach to Email Compliance Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA . being able to produce historical correspondence and satisfy retention rules for ... Identify and document what information is needed to meet compliance objectives ... BEYOND the Water Cooler ComputerWorld - USA . that most companies need to take with respect to internal blogging is to review their existing electronic communications and document-retention policies to ... NARA issues draft guidance for improving e-records management GCN.com - Washington,DC,USA The National Archives and Records Administration is seeking comment on a draft guidance for improving electronic records management for all agencies. . TELLING tales of the tape NetworkWorld.com - Southborough,MA,USA . In May, for example, Time Warner said its offsite storage partner, Iron Mountain, lost 40 back-up tapes containing the names and Social Security numbers of ... REMEMBER the titans Fort Wayne Journal Gazette - Fort Wayne,IN,USA . "We just don't go there," said Shelley Erwin, Caltech's associate archivist who supervises the compilation of the interviews. ... MEDICINE'S 'paper' addiction Toledo Blade - Toledo,OH,USA In this digital era, when documents are stored and retrieved ... 1 obstacle to a nationwide medical records system. ... be able to open each other's files and exchange ... DIASPORA dispatches Government Health IT - Falls Church,VA,USA . Prescription records from SureScripts, which covers 23,000 of the country's 55,000 ... a thicket of state privacy laws, finally decided to delete any information ... DUMPSTER Diving Presents Strong Opportunity For Identity Theft KATV - Little Rock,AR,USA . After searching the alleys of downtown Little Rock , dumpsters behind some of Arkansas ' tallest buildings yielded many important and confidential documents. ... EUREKA clerk: City files need straightening Bloomington Pantagraph - IL, USA . "She is wanting to take more control of the city's files, which she is entitled to since she is the keeper of the records," said Punke. ... DATA classification: A better way to prioritize stored files FCW.com - USA . formats, such as e-mail messages, word processing documents, spreadsheets, electronic ... They simply dump all the files into the organization's primary storage ... IT Execs Seek Cohesive Data Storage Policies ComputerWorld - USA . Gary Schwimmer, a data center operations manager at Los Angeles-based Northrop Grumman Corp., said his company has developed a data retention policy that ... FINNS to microfilm Stalin and Molotov archives Newsroom Finland - Helsinki,Finland . Joseph Stalin and Vyacheslav Molotov, the top Soviet leaders during the second world war, Jussi Nuorteva, the head of the Finnish National Archives Service (NAS ... New York Times Auditor Admits He Falsified Roslyn Records By BRUCE LAMBERT GARDEN CITY, N.Y., Nov. 14 - The Roslyn schools' outside auditor has admitted that he slipped into the district office one night, at the behest of the superintendent, and altered records to hide from investigators some of the $11 million stolen from taxpayer funds. [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 22:43:44 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1118 MX FOIA, Indian Copy-Writers, OK history temple Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; format=flowed; charset="iso-8859-1" MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. Kane County Chronicle, Sat, 19 Nov 2005 11:30 PM PST History center director resigns http://www.kcchronicle.com/SportsSection/364269646396271.php GENEVA ? The man who led the Geneva History Center from a small, make-do museum to a state-of-the-art facility in the city's downtown has resigned. Keith Coryell, 52, described as "a Geneva boy, born and raised," ran the history center for nearly 11 years. FOR Mexico, open records unlock doors San Diego Union Tribune - United States . any problem," said Sen. César Camacho, a PRI legislator who has authored a bill to create a national archive. Fox has distanced ... COPY-WRITERS victim of e-onslaught The Statesman - Kolkata,India . could get his certified copy within hours since all the documents are preserved in ... introduced the system of copy writing for rapid disbursal of deeds to common ... IN Lyme, Lack Of History Makes A Mystery TheDay (subscription) - New London,CT,USA . But, he says, the evidence of 200 years, based on deeds that described it as ... the Town Hall at 480 Hamburg Road, town officials kept relevant documents in their ... BRAZILIAN government to disclose dictatorship-era files by end of ... CBC News - Canada . later, the Defence Ministry claimed the army had destroyed documents relating to ... the supposed prisoner, the ministry acknowledged that the files still existed. ... EMBRACING our Past: Opening 'Oklahoma's temple to history' NewsOK.com (subscription) - Oklahoma City,OK,USA . from a $1 bill in a letter to hundreds of thousands of dollars from huge corporations, said Tim Zwink, development director for the Oklahoma Historical Society ... XCH-62 Destruction Pictures Cause A Stir Aero-News Network - FL,USA . is ricocheting around the net -- especially the Army aviation community -- from email to blog ... it happens, what appears to be an act of wanton destruction is a ... A historic life News & Observer - Raleigh,NC,USA . archives and libraries. In Alabama, the state archivist heard from her staff that a "Harvard nigger" was in her building. When she ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sun, 20 Nov 2005 22:41:41 -0500 Reply-To: No Name <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] From: No Name <[log in to unmask]> Subject: RAIN 1118 Fort Worth Archives, Security threat, securing data Content-Transfer-Encoding: 7bit Content-Type: text/plain; format=flowed; charset="us-ascii" MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. COMPLIANCE: time to set the record straight Express Computers - Bombay,India . information owned by the organisation. Business is increasingly dependent on data and digital storage devices. Fast and easy access ... ANYONE should be able to see public records at any time Central Maine Morning Sentinel - Augusta,ME,USA By law, public records are ... public. By law, public records are ... public. Selectmen in the community of about 2,900 are weighing ... PHOTOS public, yet private The Spokesman Review - Spokane,WA,USA . has the right to evaluate the mayor's performance," Miller said in ruling that West's Internet usage should be subject to the state's Open Public Records Act. ... JUDGE blocks release of images The Spokesman Review - Spokane,WA,USA . Attorney Duane Swinton, representing The Spokesman-Review, which sought the computer records, said "it's encouraging the judge found these were public ... IRON Mountain in Compliance Partnership With Orchestria Securities Industry News (subscription) - New York,NY,USA November 18, 2005 - Boston-based records management giant Iron Mountain has announced a partnership with Orchestria Corp., a New York-based software company ... ROBOTICALLY-CONTROLLED Appliance That Backs Up and Recovers Email Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA . corporations, healthcare, brokerage, financial institutions and others who are required to meet the strict email, data and document retention requirements of ... UNT educator works to regain lost Iraqi art Fort Worth Star Telegram - Fort Worth,TX,USA . building. Computer records are virtually nonexistent, so Shabout is searching for old catalogs that may contain descriptions. During ... SPECIAL Report "Finance, Fraud & Forensics" WROC - Rochester,NY,USA . and that is you try to find out where, what money is missing and where it first began." He adds the evidence is buried in computer records, invoices and ... FAXES are a security threat as data leaks are blamed on fax ... Security Park - Winkfield,UK . centrally archive documents, exposing companies to potential non-compliance with legislation such as Sarbanes-Oxley, Basel II and the Freedom of Information Act ... ARCHIVES: Historical records that document lives Reno Gazette Journal - Reno,NV,USA . archives. Perhaps one of the most important items in the State Archive's collection is the original State Constitution, drafted in 1864. ... INEXCUSABLE FOIA violations Charleston Post Courier (subscription) - Charleston,SC,USA . The FOIA has been on the books for too long to have so many public officials still so ill-informed. ... But the FOIA treats all South Carolinians equally. ... ARCHIVAL paper to last longer SABC News - Auckland Park,South Africa The preservation and quality of archival paper and manuscripts is set to improve following the launch of the Southern African Archival Paper Mill in ... SAYING Goodbye To The Future Hellenic News of America - USA . until now. We are now in the process of shredding those art sections which. ... technology is not available in a few years to read the files. . SHREDDING History And Outsourcing Patent Searches By Beverly Selby Hellenic News of America - USA stock at the time of the issuance of a patent. Many of these files contain the. hundred years. In addition, the files are the best technical library in the. ... FOUR Texas schools compete for Bush presidential library Washington Times - Washington,DC,USA DALLAS -- Four Texas universities made their official pitches this week to sponsor and build President Bush's presidential library after he leaves the White ... CONGRESS Funds Nixon Library Archives Move Guardian Unlimited - UK WASHINGTON (AP) - Lawmakers have approved $4 million to move Richard Nixon's papers to his presidential library in California, the first big appropriation for ... WHAT it takes to secure your data Computerworld Australia - Australia . technology officer of California-based Atempo, an independent software vendor specializing in data protection for trusted information life-cycle management. BOEING laptop stolen Chicago Tribune - United States employee's laptop computer that contained Social Security numbers and other personal information for 161,000 current and former workers was stolen, the company ... STORM-TOSSED memories recovered Evansville Courier & Press (subscription) - Evansville,IN,USA . The office is waiving replacement fees on deeds, titles and other such documents until January 2006, and serving as a depository for found items displaced by ... < http://www.courierpress.com/ecp/news/article/0,1626,ECP_734_4251779,00.ht ml> PV Preservation and Historical Society uses grant to preserve ... Kent County Daily Times - West Warwick,RI,USA CROMPTON - The Pawtuxet Valley Preservation and Historical Society recently was awarded a Legislative grant for $4,000. The group ... TROPHY-HUNTER steals Hitler badge Times Online - UK . "Only after it was stolen did people start saying it wasn't the original," said a source at the State Archive of the Russian Federation, where the . SARBANES-OXLEY Act: Causing confusion? Financial Express - Bombay,India . or noncompliance, while the latter may result in businesses facing higher costs in the form of complex and expensive data retention systems, reduced business ... Delaware Online, Sat, 19 Nov 2005 1:06 AM PST 18th-century Kent church gets its due http://www.delawareonline.com/apps/pbcs.dll/article?AID=/20051119/NEWS/51 1190323/1006 For almost three decades, the only clue to the significance of the Cow Marsh Primitive Baptist Church hung on its inside back wall: a dusty frame holding a rumpled certificate naming the rural Kent County building to the National Register of Historic Places. Fort Worth Business Press, Fri, 18 Nov 2005 9:06 PM PST Fort Worth Library?s archive a linchpin of business, culture http://www.fwbusinesspress.com/display.php?idA08 Some 6,500 people trip the turnstiles at the Fort Worth Public Library?s downtown showplace in a week, reveling in the wealth of knowledge and the your-tax-dollars-at-work dynamics that have grown steadily since the founding of the institution in 1901. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Mon, 21 Nov 2005 14:05:43 -0000 Reply-To: Liz Scott-Wilson <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Liz Scott-Wilson <[log in to unmask]> Subject: Data cleansing MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----_=_NextPart_001_01C5EEA4.A9A2C7BC" This is a multi-part message in MIME format. ------_=_NextPart_001_01C5EEA4.A9A2C7BC Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Dear all Our ICT Information Services team is keen to keep our file/print servers humming at maximum efficiency and to this end has employed a Server Engineer tasked with "data cleansing". He is looking at personal network storage of people who have left in particular. He and I had a brief discussion about authorised destruction of what COULD be Council records - now he wants to generate a report with these fields: Name/Path/Size/Last Change/Last Access/File Type/Owner Then get a sign-off on destruction. The example list he gave me was mostly (but not all!) music files e.g. .wma or .mpg files. My though is to review the list, see if any thing springs out as being a Council document or record, authorise destruction of stuff that clearly/probably isn't and look at the residue. Thoughts? Anybody else been faced with this? Regards, Liz _________________________________ Liz Scott-Wilson Information Manager London Borough of Hackney [log in to unmask] 020-8356-2776 077-4681-5317 London Borough of Hackney may exercise its right to intercept any communication on its networks - for more information see http://www.hackney.gov.uk/email_disclaimer.html ------_=_NextPart_001_01C5EEA4.A9A2C7BC Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable

Dear all

 

Our ICT Information Services team is keen to keep our file/print servers humming at maximum efficiency and to this end has employed a Server Engineer tasked with “data cleansing”. He is looking at personal network storage of people who have left in particular.

 

He and I had a brief discussion about authorised destruction of what COULD be Council records – now he wants to generate a report with these fields: Name/Path/Size/Last Change/Last Access/File Type/Owner

 

Then get a sign-off on destruction. The example list he gave me was mostly (but not all!) music files e.g. .wma or .mpg files.

 

My though is to review the list, see if any thing springs out as being a Council document or record, authorise destruction of stuff that clearly/probably isn’t and look at the residue.

 

Thoughts? Anybody else been faced with this?

 

Regards,

 

Liz

 

_________________________________

 

Liz Scott-Wilson

Information Manager

London Borough of Hackney

[log in to unmask]  

020-8356-2776

077-4681-5317

 

 

 



London Borough of Hackney may exercise its right to intercept any communication on its networks - for more information see
http://www.hackney.gov.uk/email_disclaimer.html
 ------_=_NextPart_001_01C5EEA4.A9A2C7BC-- ========================================================================Date: Tue, 22 Nov 2005 08:43:14 -0000 Reply-To: "Henley, Lee" <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: "Henley, Lee" <[log in to unmask]> Subject: Information Management structures MIME-Version: 1.0 Content-Type: text/plain; charset="iso-8859-1" Can somebody please remind me where the email came from that provided details on Information Management Structures within organisations? From memory I thought there was a link to this on the NAIM site. Is there a problem with the NAIM site as I cannot get into this site at the moment? Lee Henley Information Manager Corporate Development Telephone : (01375) 652500 The information in this e-Mail and any attachment(s) are intended to be confidential and may be legally privileged. Access to and use of its content by anyone else other than the addressee(s) may be unlawful and will not be recognised by Thurrock Council for business purposes. Thurrock Council cannot accept any responsibility for the accuracy or completeness of this message as it has been transmitted over a public network. Any opinions expressed in this document are those of the author and do not necessarily reflect the opinions of Thurrock Council. Any attachment(s) to this message has been checked for viruses, but please rely on your own virus checker and procedures. If you contact us by e-mail, we will store your name and address to facilitate communications. Senders and recipients of email should be aware that under the UK Data Protection and Freedom of Information legislation these contents may have to be disclosed in response to a request. Under the Regulation of Investigatory Powers Act 2000, any email sent to or from this address may be accessed by someone other than the recipient for system management and security purposes. ____________________________________________________________________ This message has been checked for all known viruses by the MessageLabs Virus Control Centre. For further information visit http://www.messagelabs.com/stats.asp ========================================================================Date: Tue, 22 Nov 2005 12:58:06 +0000 Reply-To: Paul Dodgson <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Paul Dodgson <[log in to unmask]> Subject: Adress Metadata Standards Hi Has anyone got any metadata standards for customer address they could share with me? i.e. its content and structure. thanks Paul ========================================================================Date: Tue, 22 Nov 2005 13:13:30 -0000 Reply-To: Liz Scott-Wilson <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Liz Scott-Wilson <[log in to unmask]> Subject: Re: Adress Metadata Standards Comments: To: Paul Dodgson <[log in to unmask]> MIME-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Paul - have you seen the National Land and Property Gazetteer? http://www.nlpg.org.uk/ It will send you to BS 7666. http://www.nlpg.org.uk/_public/sheet8.htm cheers Liz _________________________________ Liz Scott-Wilson Information Manager London Borough of Hackney [log in to unmask] 020-8356-2776 077-4681-5317 -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Paul Dodgson Sent: 22 November 2005 12:58 To: [log in to unmask] Subject: Adress Metadata Standards Hi Has anyone got any metadata standards for customer address they could share with me? i.e. its content and structure. thanks Paul London Borough of Hackney may exercise its right to intercept any communication on its networks - for more information see http://www.hackney.gov.uk/email_disclaimer.html ========================================================================Date: Tue, 22 Nov 2005 14:24:54 -0000 Reply-To: Clare Cowling <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Clare Cowling <[log in to unmask]> Subject: Scanning MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----_=_NextPart_001_01C5EF70.81D8B7BE" This is a multi-part message in MIME format. ------_=_NextPart_001_01C5EF70.81D8B7BE Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Dear all, I've had a lot of requests for any outcomes from my request for information on whether any case law has occurred re the legal admissibility or otherwise of scanned documents. It appears that there has been none in the UK to date - leading me to assume that in all probability scanned material is being accepted, possibly without question... In Spain, the RD 1946/2003 published on BOE 29/11/03 authorises and gives legal value to scanned invoices. For the UK I was provided with this useful article: http://www.infoconomy.com/pages/M-iD/group103353.adp ...and the author of BIP 0008 on behalf of BSI has advised that when asked for advice on this subject he quotes advice from a number of sources that BIP 0008 is recommended as good practice - for example in the Section 46 FOI Code of Practice, by TNA and by the Inland Revenue. Thanks to everyone who responded. Clare Clare Cowling Records Manager The Law Society 113 Chancery Lane London WC2A 1PL Tel 020 7320 9541 (internal ext 4605) [log in to unmask] This email is confidential. If you are not the intended recipient then you must not copy it, forward it, use it for any purpose, or disclose it to another person. Instead please return it to the sender immediately and copy your communication to [log in to unmask] Please then delete your copy from your system. Please also note that the author of this email is not authorised to conclude any contract on behalf of the Law Society by email. Thank you. ------_=_NextPart_001_01C5EF70.81D8B7BE Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Scanning

Dear all,

I've had a lot of requests for any outcomes from my request for information on whether any case law has occurred re the legal admissibility or otherwise of scanned documents.  It appears that there has been none in the UK to date - leading me to assume that in all probability scanned material is being accepted, possibly without question…

In Spain, the RD 1946/2003 published on BOE 29/11/03 authorises and gives legal value to scanned invoices.

For the UK I was provided with this useful article: http://www.infoconomy.com/pages/M-iD/group103353.adp
…and the author of BIP 0008 on behalf of BSI has advised that when asked for advice on this subject he quotes advice from a number of sources that BIP 0008 is recommended as good practice – for example in the Section 46 FOI Code of Practice, by TNA and by the Inland Revenue.

Thanks to everyone who responded.

Clare

Clare Cowling
Records Manager
The Law Society
113 Chancery Lane
London WC2A 1PL
Tel 020 7320 9541
(internal ext 4605)
[log in to unmask] 


This email is confidential. If you are not the intended recipient then you must not copy 
it, forward it, use it for any purpose, or disclose it to another person. 
Instead please return it to the sender immediately and copy your communication to 
[log in to unmask] 
Please then delete your copy from your system. 
Please also note that the author of this email is not authorised to conclude any 
contract on behalf of the Law Society by email.
Thank you.
------_=_NextPart_001_01C5EF70.81D8B7BE-- ========================================================================Date: Tue, 22 Nov 2005 14:52:26 -0000 Reply-To: "Kirkup,Stewart (Cultural & Community Services)" <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: "Kirkup,Stewart (Cultural & Community Services)" <[log in to unmask]> Subject: Re: Archival Management or Records Management? MIME-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Paul, I am also doing a college course in RM and am studying the continuum theory vs the life-cycle theory. Jay Atherton was the first to make explicit the records continuum theory saying that there are 4 stages to the records continuum and records can be at more than one stage at anytime and do not have to follow the stages in any order. This is very useful for electronic records management, as electronic records are more fluid and changeable than traditional paper records. The life-cycle theory does not 'fit' as well with electronic records, it was built on the premise that records physical custody changes as they move through their life, ultimately ending up in the hands of an archivist or in a dustbin. Because we are all filing clerks with our own PC's the physical custody issue is no longer therefore electronic records, the issue of having intellectual control of the records is more important, which I think is where the continuum theory works better? In my opinion records managers need to engage more in the creation of records to ensure that organisations create the 'best' or most efficient records. This should help to ensure that electronic records are identified as archival before they are even created Hope my ramblings make sense! Stewart Kirkup -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Paul Dodgson Sent: 21 November 2005 09:31 To: [log in to unmask] Subject: Archival Management or Records Management? Dear All, I am presently reading the following text: Archives: recordkeeping in society by McKemmish et al. (2005), as part of a college course. This text is very interesting in that it suggests records management as part of the archival family. There are two main theories that are commented upon, the Records Lifecycle Model, i.e. creation, capture, transition to record, and then retention decision - destroy/archive, and the records continuum theory, which presents a more holistic view of records and suggests (to me anyway) that information when given relationships i.e. its use/comment etc makes the content archival in nature. A picture is just a picture until you add context such as a title - it then has enough metadata to have archival value both as an active record and beyond. The Records Comtinuum has four dimensions Create Capture organise Pluralise And these form part of the Continuum circles (create as an inner circle, to pluralise as an outer circle. The argument in favour of this model is complex, however in simplest terms it appear to be about the use of content and the space around it or impacting upon it. I am of the view that this is a very well researched argument to place archival management as the prime mover in information management in terms of the lifecycle of information and that records management forms a lifecycle element within archival management. I am uncomfortable with this view, maybe my age, maybe my cultural backgound, maybe I do not understand it, maybe I do but am in fear of dismissing it. Records Management Journal 2000 edition 10(3) has more on this from Frank Upward. As this is a discussion forum for records management I would hope a few of us have already considered the continuum theory and would be prepared to add our views to this debate. I must apologise for the brevity in explanation, reading the book or the RMJ article would inform you much better Comments? Derbyshire County Council is an 'Excellent' council working to improve the lives of local people by delivering high quality services. You can find out more about us by visiting 'www.derbyshire.gov.uk'. If you want to work for us go to our job pages on 'www.derbyshire.gov.uk/jobs'. You can register for e-mail alerts, download job packs and apply on-line. ******************************************************************************** Please Note: This email is confidential, may be legally privileged and may contain personal views that are not the views of Derbyshire County Council. It is intended solely for the addressee. If this email was sent to you in error please notify us by replying to the email. Once you have done this please delete the email and do not disclose, copy, distribute, or rely on it. Under the Data Protection Act 1998 and the Freedom of Information Act 2000 the contents of this email may be disclosed. Derbyshire County Council reserves the right to monitor both sent and received emails. ******************************************************************************** ========================================================================Date: Wed, 23 Nov 2005 15:57:25 +0000 Reply-To: Elaine Forbes <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Elaine Forbes <[log in to unmask]> Subject: Business Case for Business Classification Scheme Dear All, Does anyone have a business case for a Business Classification Scheme that they are willing to share? Many thanks, Elaine ========================================================================Date: Wed, 23 Nov 2005 16:11:18 +0000 Reply-To: Suzy Taylor <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Suzy Taylor <[log in to unmask]> Subject: Basic RM training course Mime-Version: 1.0 Content-Type: text/plain; charset=US-ASCII Content-Transfer-Encoding: 7bit Content-Disposition: inline I'm trying to source an introduction to records management course at short notice for a new employee. I note the TFPL course on 18 Jan and TASC's course on 6 December - can anyone recommend any other training providers or courses? Thanks and regards Suzy Suzy Taylor Records Manager New College Durham Framwellgate Moor Durham DH1 5ES Tel: 0191 375 4422 E-mail: [log in to unmask] ========================================================================Date: Thu, 24 Nov 2005 09:25:13 +0000 Reply-To: karen Jackson-Morris <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: karen Jackson-Morris <[log in to unmask]> Subject: Retention & Disposal schedules and Scotland Calling experts in law (particularly Scottish) and records retention! Something in RM has been worrying me for a while. (No, not e-mail or implementing functional classifications schemes or issues with migrating vast amounts of largely unstructured data..) I have consulted a few colleagues in Scotland with my quandary but to no avail. In Scotland it is the Prescription and Limitation (Scotland) Act 1973 (P&L Act) as amended that applies and not the Limitation Act 1980. Although some scottish retention schedules acknowledge this fact and some even list the P&L Act at the level of pertinent sections of a schedule, i.e. Finance, no schedule I have seen references the P&L Act at the record series level. Compare this to the level of detail you find on the JISC Retention Schedule when the Limitation Act is quoted against a record series. Don't think I haven't tried here. I have a copy of both Acts. The Limitation Act 1980 is clear, crystal in fact. The P&L Act might as well be written in Martian! What's more where six years is the bog standard as far as the Limitation Act 1980 is concerned the P&L Act references one and five years. So it is wrong to think that one can just substitute reference to the Limitation Act with the P&L Act in a schedule. Can someone please provide an update on the records management work of COSLA (Convention of Scottish Local Authorities) and the retention schedule they were aiming to produce? Is it still in draft? Is it available online? Has anyone else looked at this issue and produced a conversion table or done some useful work on interpretation and comparison? If so, please will you share? Or can anyone suggest another oracle to consult? (I haven't approached the NAS yet. Unsure if the TNA will be that interested. However they do acknowledge the existence of the difference in one of the Best Practice retention schedules). I am quite happy to be told that I am being incredibly thick and that the P&L Act is quite clear, providing someone can explain the Martian / gobble- dee-gook to me or show me a schedule citing the P&L Act at the level of granularity as the JISC model. Of course, what a comfort it will be to hear that I am not the only one that has found this issue difficult to over come without legal knowledge or access to it. Why am I so concerned? Well from a local perspective I don't want to fudge the issue, I want to get our retention schedule correct. I want it to be as clear and unambiguous as possible. More widely, its not just me this applies to, its an entire nation! Hoping someone can stop me worrying and from migrating south for an easier life! Karen ========================================================================Date: Thu, 24 Nov 2005 10:38:36 -0000 Reply-To: Keith Batchelor <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Keith Batchelor <[log in to unmask]> Subject: Re: Retention & Disposal schedules and Scotland Comments: To: karen Jackson-Morris <[log in to unmask]> Mime-Version: 1.0 Content-Transfer-Encoding: 7bit Content-Type: text/plain; charset=iso-8859-1 Hi Karen You are not thick or you would not be in records management! I have produced specimen retention schedules for local authorities in the UK with annex for Wales and Scotland. It is only recently that the P & L Act has actually come to the fore as most organisations seem content with the Limitation Act 1980 or the retention period stated in the relevant legislation for the subject. I did in fact order a copy of the P & L Act last week and am waiting for delivery. I shall then find out whether it is easy or difficult to apply to the Scottish annex. If you wish to discuss further then please email or telephone ( 01920 462241) regards Keith Batchelor Batchelor Associates Records Management & Health and Safety http://surf.to/keith.batchelor Although we have taken care to ensure this email and any attachments are virus free we cannot and do not warrant it will be free of viruses. Please ensure it is scanned by the latest anti virus software before opening ----- Original Message ----- From: "karen Jackson-Morris" <[log in to unmask]> To: <[log in to unmask]> Sent: Thursday, November 24, 2005 9:25 AM Subject: Retention & Disposal schedules and Scotland -- No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.1.362 / Virus Database: 267.13.6/179 - Release Date: 23/11/2005 ========================================================================Date: Thu, 24 Nov 2005 10:13:36 -0000 Reply-To: "Geddes, Craig" <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: "Geddes, Craig" <[log in to unmask]> Subject: Re: Retention & Disposal schedules and Scotland MIME-Version: 1.0 Content-Type: text/plain; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Karen what a good question! Don't know that I can think who might be able to give you an answer, though. As for the COSLA retention schedule project, this looks to have fizzled out somewhat. We took a paper there in May or June suggesting what a wonderful idea it would be. Although a couple of individual authorities said that they were happy to commit, COSLA have never taken ownership and nothing - as far as I know - has happened there since. Perhaps more promising might be the work on the ASLAWG draft generic retention schedule. This, having laying dormant for some time, is being looked at again. I know that the officer leading on that is on this mail list; I'm sure she'll contact you direct if she knows of any work there. Do let us know your findings Cheers, Craig ____________________ Craig Geddes, Council Records Manager Legal Services East Renfrewshire Council Eastwood Park Rouken Glen Road G46 6UG (0141) 577 3059 -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] Sent: 24 November 2005 09:25 To: [log in to unmask] Subject: Retention & Disposal schedules and Scotland Calling experts in law (particularly Scottish) and records retention! Something in RM has been worrying me for a while. (No, not e-mail or implementing functional classifications schemes or issues with migrating vast amounts of largely unstructured data..) I have consulted a few colleagues in Scotland with my quandary but to no avail. In Scotland it is the Prescription and Limitation (Scotland) Act 1973 (P&L Act) as amended that applies and not the Limitation Act 1980. Although some scottish retention schedules acknowledge this fact and some even list the P&L Act at the level of pertinent sections of a schedule, i.e. Finance, no schedule I have seen references the P&L Act at the record series level. Compare this to the level of detail you find on the JISC Retention Schedule when the Limitation Act is quoted against a record series. Don't think I haven't tried here. I have a copy of both Acts. The Limitation Act 1980 is clear, crystal in fact. The P&L Act might as well be written in Martian! What's more where six years is the bog standard as far as the Limitation Act 1980 is concerned the P&L Act references one and five years. So it is wrong to think that one can just substitute reference to the Limitation Act with the P&L Act in a schedule. Can someone please provide an update on the records management work of COSLA (Convention of Scottish Local Authorities) and the retention schedule they were aiming to produce? Is it still in draft? Is it available online? Has anyone else looked at this issue and produced a conversion table or done some useful work on interpretation and comparison? If so, please will you share? Or can anyone suggest another oracle to consult? (I haven't approached the NAS yet. Unsure if the TNA will be that interested. However they do acknowledge the existence of the difference in one of the Best Practice retention schedules). I am quite happy to be told that I am being incredibly thick and that the P&L Act is quite clear, providing someone can explain the Martian / gobble- dee-gook to me or show me a schedule citing the P&L Act at the level of granularity as the JISC model. Of course, what a comfort it will be to hear that I am not the only one that has found this issue difficult to over come without legal knowledge or access to it. Why am I so concerned? Well from a local perspective I don't want to fudge the issue, I want to get our retention schedule correct. I want it to be as clear and unambiguous as possible. More widely, its not just me this applies to, its an entire nation! Hoping someone can stop me worrying and from migrating south for an easier life! Karen ********************************************************************** This e-mail and any files transmitted with it are not necessarily the view of East Renfrewshire Council. It is intended only for the person or entity named above. If you have received this e-mail in error please notify the author by replying to this e-mail and then erasing the e-mail from your system. If you are not the intended recipient, you are hereby notified that any use, review, dissemination, distribution or copying of the e-mail is strictly prohibited. East Renfrewshire Council may monitor outgoing and incoming e-mails. This footnote also confirms that this e-mail message has been swept for the presence of computer viruses. ********************************************************************** ========================================================================Date: Thu, 24 Nov 2005 12:25:01 -0000 Reply-To: Eldin Rammell <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Eldin Rammell <[log in to unmask]> Organization: Rammell Consulting Subject: Re: Data cleansing In-Reply-To: <[log in to unmask]> MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----=_NextPart_000_0002_01C5F0F2.17A1AAB0" This is a multi-part message in MIME format. ------=_NextPart_000_0002_01C5F0F2.17A1AAB0 Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: 7bit Liz, One approach to use, which would help going forwards but not with retrospective data, is to introduce a records review process for staff leavers. I have used this successfully within an organisation. Most organisations have some formal process that is followed when staff leave. This usually includes handing over security pass, IT equipment, discussion with HR etc, etc. Tap into this same process and add a mandatory "records review". I designed a separate checksheet which required the staff member - in collaboration with his/her manager - to review hard-copy files, email stores, local electronic files and those stored on the network. All records had either to be deleted, archived or transferred to another individual. The checksheet had to be signed off by the leaver and his/her manager before attending the standard exit interview with HR. Clearly, this process tales time so you need to issue the checksheet 2-4 weeks ahead of the person leaving, if possible. If this process is used in conjunction with an annual records appraisal (i.e. all staff review files not used >6 months), there is virtually no need for intervention by server engineers or other non-RM personnel. The above may sound draconian to many - I can hear the shout of "it would never work here" already - but it depends on the value an organisation places in its records.. its information assets. If they are valuable enough, any organisation can make this process work. Hope this helps. Regards, Eldin.. Mobile: +44 (0)7940 859721 Tel: +44 (0)1905 617716 Fax: +44 (0)8707 623115 Email: [log in to unmask] http://www.rammell.com This electronic message, including its attachments, is COMPANY CONFIDENTIAL and may contain PROPRIETARY or LEGALLY PRIVILEGED information. If you are not the intended recipient, you are hereby notified that any use, disclosure, copying, or distribution of this message or any of the information included in it is unauthorized and strictly prohibited. The company uses ethical marketing practices and does not send out unsolicited emails (spam). Therefore, if you believe you may have received this message in error, please immediately notify the sender by reply e-mail so that the matter may be investigated and permanently delete this message and its attachments, along with any copies thereof. Thank you. Rammell Consulting incorporated as Filetravel (7343) Ltd. Company Registration No. 5214878 _____ From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Liz Scott-Wilson Sent: 21 November 2005 14:06 To: [log in to unmask] Subject: Data cleansing Dear all Our ICT Information Services team is keen to keep our file/print servers humming at maximum efficiency and to this end has employed a Server Engineer tasked with "data cleansing". He is looking at personal network storage of people who have left in particular. He and I had a brief discussion about authorised destruction of what COULD be Council records - now he wants to generate a report with these fields: Name/Path/Size/Last Change/Last Access/File Type/Owner Then get a sign-off on destruction. The example list he gave me was mostly (but not all!) music files e.g. .wma or .mpg files. My though is to review the list, see if any thing springs out as being a Council document or record, authorise destruction of stuff that clearly/probably isn't and look at the residue. Thoughts? Anybody else been faced with this? Regards, Liz _________________________________ Liz Scott-Wilson Information Manager London Borough of Hackney [log in to unmask] 020-8356-2776 077-4681-5317 London Borough of Hackney may exercise its right to intercept any communication on its networks - for more information see http://www.hackney.gov.uk/email_disclaimer.html ------=_NextPart_000_0002_01C5F0F2.17A1AAB0 Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable

Liz,

 

One approach to use, which would help going forwards but not with retrospective data, is to introduce a records review process for staff leavers. I have used this successfully within an organisation.

 

Most organisations have some formal process that is followed when staff leave. This usually includes handing over security pass, IT equipment, discussion with HR etc, etc. Tap into this same process and add a mandatory “records review”. I designed a separate checksheet which required the staff member – in collaboration with his/her manager – to review hard-copy files, email stores, local electronic files and those stored on the network. All records had either to be deleted, archived or transferred to another individual. The checksheet had to be signed off by the leaver and his/her manager before attending the standard exit interview with HR. Clearly, this process tales time so you need to issue the checksheet 2-4 weeks ahead of the person leaving, if possible.

 

If this process is used in conjunction with an annual records appraisal (i.e. all staff review files not used >6 months), there is virtually no need for intervention by server engineers or other non-RM personnel.

 

The above may sound draconian to many – I can hear the shout of “it would never work here” already – but it depends on the value an organisation places in its records…. its information assets. If they are valuable enough, any organisation can make this process work.

 

Hope this helps.

 

Regards,

Eldin..

 

 

 

Mobile:   +44 (0)7940 859721

Tel:         +44 (0)1905 617716

Fax:        +44 (0)8707 623115

Email:     [log in to unmask]

               http://www.rammell.com

 

 

This electronic message, including its attachments, is COMPANY CONFIDENTIAL and may contain PROPRIETARY or LEGALLY PRIVILEGED information.  If you are not the intended recipient, you are hereby notified that any use, disclosure, copying, or distribution of this message or any of the information included in it is unauthorized and strictly prohibited. The company uses ethical marketing practices and does not send out unsolicited emails (spam). Therefore,  if you believe you may have received this message in error, please immediately notify the sender by reply e-mail so that the matter may be investigated and permanently delete this message and its attachments, along with any copies thereof.  Thank you.

Rammell Consulting incorporated as Filetravel (7343) Ltd. Company Registration No. 5214878

 

From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Liz Scott-Wilson
Sent: 21 November 2005 14:06
To: [log in to unmask]
Subject: Data cleansing

 

Dear all

 

Our ICT Information Services team is keen to keep our file/print servers humming at maximum efficiency and to this end has employed a Server Engineer tasked with “data cleansing”. He is looking at personal network storage of people who have left in particular.

 

He and I had a brief discussion about authorised destruction of what COULD be Council records – now he wants to generate a report with these fields: Name/Path/Size/Last Change/Last Access/File Type/Owner

 

Then get a sign-off on destruction. The example list he gave me was mostly (but not all!) music files e.g. .wma or .mpg files.

 

My though is to review the list, see if any thing springs out as being a Council document or record, authorise destruction of stuff that clearly/probably isn’t and look at the residue.

 

Thoughts? Anybody else been faced with this?

 

Regards,

 

Liz

 

_________________________________

 

Liz Scott-Wilson

Information Manager

London Borough of Hackney

[log in to unmask]  

020-8356-2776

077-4681-5317

 

 

 



London Borough of Hackney may exercise its right to intercept any communication on its networks - for more information see
http://www.hackney.gov.uk/email_disclaimer.html

------=_NextPart_000_0002_01C5F0F2.17A1AAB0-- ========================================================================Date: Fri, 25 Nov 2005 10:53:34 -0000 Reply-To: "Milne, Christopher" <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: "Milne, Christopher" <[log in to unmask]> Subject: Position: University of Abertay Dundee MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----_=_NextPart_001_01C5F1AE.7B4541E8" This is a multi-part message in MIME format. ------_=_NextPart_001_01C5F1AE.7B4541E8 Content-Type: text/plain; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Apologies for cross posting Job Details Information Specialist (Information Knowledge Management) - Ref. IS/05/27 Team/Area:Information & Knowledge Management Salary:£24,352 -£27,117 SummaryHere, we manage information resources, working on anything from academic liaison to developing library collections and electronic resources, information literacy training to classifying materials. But a real focus for us right now is records management, supporting Freedom of Information enquiries and the developing taxonomies, metadata and other standards. As an Information Specialist, your experience in classification and marc cataloguing means you'll be exactly the right person to coordinate cataloguing, classification and ordering operations, and develop records management. Additional details about this position are available from http://www.abertay.ac.uk/About/Jobs/JD04.cfm?Key=996 Completed application forms should be sent to: Human Resources, University of Abertay Dundee, Bell Street, DD1 1HG by Friday 2nd December 2005. Christopher Milne Information Manager Information & Knowledge Management Team University of Abertay Dundee E-mail [log in to unmask] Tel (01382) 308864 Mobile 07974 129 534 ------_=_NextPart_001_01C5F1AE.7B4541E8 Content-Type: text/html; charset="iso-8859-1" Content-Transfer-Encoding: quoted-printable Position: University of Abertay Dundee

Apologies for cross posting

Job Details
Information Specialist (Information Knowledge Management) - Ref. IS/05/27
Team/Area:Information & Knowledge Management
Salary:£24,352 -£27,117
SummaryHere, we manage information resources, working on anything from academic liaison to developing library collections and electronic resources, information literacy training to classifying materials. But a real focus for us right now is records management, supporting Freedom of Information enquiries and the developing taxonomies, metadata and other standards.

As an Information Specialist, your experience in classification and marc cataloguing means you’ll be exactly the right person to coordinate cataloguing, classification and ordering operations, and develop records management.

Additional details about this position are available from http://www.abertay.ac.uk/About/Jobs/JD04.cfm?Key=996

Completed application forms should be sent to:

Human Resources,
University of Abertay Dundee,
Bell Street, DD1 1HG

by Friday 2nd December 2005.


Christopher Milne
Information Manager
Information & Knowledge Management Team
University of Abertay Dundee
E-mail [log in to unmask]
Tel (01382) 308864
Mobile 07974 129 534

------_=_NextPart_001_01C5F1AE.7B4541E8-- ========================================================================Date: Sat, 26 Nov 2005 19:58:34 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1121 Weather Data, Storage Riddle, Bldg Delayed Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. Yorkshire Post, Mon, 21 Nov 2005 1:50 AM PST Charity records to be held in city archives http://www.yorkshiretoday.co.uk/ViewArticle2.aspx?SectionID84&ArticleI D61366 Alexandra Wood RECORDS of thousands of orphans of seafarers who walked through the doors of a Hull charity have been donated to the city's archives. AN open book The Lawyer - London,UK What effect does the Freedom of Information Act have on the Land Registry? By Joann Bainton. On 1 January, the provisions of the ... PATIENTS' Private Records Found In Dumpster WDIV - Detroit,MI,USA DETROIT -- Medical records found behind a Detroit shopping center this weekend has patients concerned about their privacy. "Why is this on the street? ... DON'T charge twice for looking at records DesMoinesRegister.com - Des Moines,IA,USA ... Just because the law allows the governor's office to charge for the time spent complying with a records request does not mean it should. ... GUATEMALA'S Secret Police Files May Hold Clues to War Atrocities New York Times - United States ... Everything seems to be there: from traffic tickets, driver's license applications and personnel files, to spy logs and interrogation records. ... GRAN'S blow to tobacco firms The Age (subscription) - Melbourne,Victoria,Australia ... awarded $700,000 compensation from British American Tobacco after a Victorian Supreme Court judge ruled that the company had deliberately destroyed documents. ... WHAT to consider when deploying integrated backup, recovery and ... ComputerWorld - USA ... Ideally, archive storage systems should offer functionality to support long-term data-retention requirements of active archives, easy scalability and management ... CONNERY'S milkman wages revealed BBC News - UK ... The records have been earmarked for part of an exhibition ... staff to check and throw out old files at the ... The documents relating to Thomas S.Connery were found ... ARCHIVIST Weinstein Introduces 'American Conversations'; Inaugural ... U.S. Newswire (press release) - Washington,DC,USA 21 /US Newswire/ -- On Wednesday, November 30 at 7 pm Allen Weinstein, archivist of the United States, will launch a new National Archives program entitled ... MICROSOFT to give Office access to rivals Financial Times - London,England,UK ... The Commission is eager to promote e-government services, but is concerned about access to public documents created in proprietary formats such as Microsoft ... NEW archives building delayed; site, function debated Arizona Capitol Times - Phoenix,AZ,USA Legislators balked at setting construction of a state archives building in motion at a Nov. 16 meeting, instead opting to revisit ... TOBACCO 'insider' salutes Aussie's legacy Australian - Australia ... firm Slater & Gordon, while working on the McCabe case, that thousands of vital documents had been destroyed under the so-called document-retention policy was ... IBM to Add Native XML Storage Support to DB2 ComputerWorld - USA ... that Viper will be able to store data such as multimedia files, Excel spreadsheets and ... as an object that isn't relationally indexed, or by "shredding" the file ... SOLVING The Storage Riddle InformationWeek - Manhasset,NY,USA ... Other factors driving demand for storage services include regulatory compliance, information-life-cycle management, security, and storage on demand. ... NATIONAL Archive Receives TV Equipment Fijivillage - Suva,Fiji By fijivillage. The Fiji National Archives Department and the Information Ministry, today received a generous boost from the Japanese ... CZECH Radio uncovers long-lost audio from Milada Horakova's trial Radio Prague - Prague,Czech Republic ... original recording. In contact with the National Archive we found out about the existence of three old boxes of dusty magnetic tape. It ... < http://www.radio.cz/en/article/72910> SENATE Panel Approves Data-Breach Bill eWeek - Woburn,MA,USA Data breaches have been foremost on the mind of this Congress following the high-profile disclosures earlier this year from ChoicePoint Inc. ... VERMONT must update identity theft law BurlingtonFreePress.com - Burlington,VT,USA ... this year when 111 Vermonters discovered that their personal information might have been stolen from an enormous databank held by ChoicePoint, a company that ... SAVING weather data from the elements Australian IT - Australia ... "We believe the paper records are at greater risk of destruction due to high humidity and poor storage," project manager Rod Hutchinson said. ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sat, 26 Nov 2005 20:00:00 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1122 in the trash, Daschle papers, Closet Archives Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; charset="iso-8859-1"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. LOIS Gugel archivist at Mennonite Museum Kalona News - Kalona,IA,USA The Mennonite Museum has been in existence for 32 years. Lois Gugel has been Archivist for 14 years. I asked her for some information ... GUATEMALANS scan secret-police files Daily Journal - Caracas,Venezuela ... to aid in the review of the files, said the ... revealing collections of military or police records ever discovered ... s worth of activity, the documents belonged to ... FILES show Connery starting on £1 a week at the Co-op Scotsman - United Kingdom ... making his fortune in films, according to recently unearthed employment records. ... The documents show that the teenaged Thomas S Connery had a ... NIKE'S records fight benefits every Oregonian OregonLive.com - Portland,OR,USA ... when the company demanded public documents related to ... in responding to Nike's original records request ... a city technician had somehow destroyed files from Mayor ... STEPS for preserving the integrity of log data Techworld.com - London,UK ... such as HIPAA also recommend keeping records for up ... have chosen to digitally sign the log files collected and ... instead of having to carry the documents to the ... CLF sues to stop state from keeping records secret Rutland Herald - Rutland,VT,USA ... process privilege.". Such an exception is not part of the state's open records law. But the administration of Gov. James Douglas ... FORUM editorial: ND open records law vital In-Forum (subscription) - Fargo,ND,USA ... property and other proprietary business data can be protected in North Dakota without messing with the state's open meetings and open records laws. ... ADVOCATES to push for FOIA changes Beaufort Gazette - Beaufort,SC,USA ... Maybe a false-swearing clause would solve the problem. Many citizens think of the FOIA as a tool for journalists. While journalists ... SHREDDING the EVIDENCE Mail Tribune - Medford,OR,USA ... sense," Isabell says. Reasonable measures for destroying documents are defined as pulverizing, incinerating or shredding. "In the past ... CLOSET Archives Style Weekly - Richmond,VA,USA ... bird for the day," says Alex Lorch, the community outreach archivist for Virginia ... Cabell Library, Lorch, 31, is leading a project called "Archives of the ... DASCHLE papers headed for SDSU Sioux Falls Argus Leader - Sioux Falls,SD,USA ... more than 1,500 boxes will become part of the university's Archives and Special ... available to the public for at least three years, says archivist James Borchert ... BELLEVILLE paper finds more confidential documents in state trash ... KWQC-TV - Davenport,IA,USA ... on its trash bins statewide. He says employees need to know improperly disposing of confidential documents could mean their jobs. TECH Roundup: Compliance archiving tools Search Storage - USA ... "One strategy is to archive everything for the longest retention period that the ... when receiving a regulatory inquiry because, at that moment, document and file ... The Ledger, Tue, 22 Nov 2005 3:14 AM PST Records for Missile Parts May Be False http://www.theledger.com/apps/pbcs.dll/article?AID=/20051122/NEWS/5112203 48/1004/RSS&source=RSS The owners and an employee of a now-defunct Florida company have been charged with falsifying test records for metal that was to be made into nuclear missile components. FAN-TASTIC News Shopper - UK ... celebrities. The pictures come from an extraordinary archive of 3,500 glass negatives held at the Victoria & Albert Museum. The ... DOD Demonstrates Global Electronic Medical Records System US Department of Defense (press release) - Washington,DC,USA ... 21, 2005 -- The US military demonstrated its new Internet-based electronic medical records system to reporters at a rollout ceremony here today. Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sat, 26 Nov 2005 20:02:15 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1123 Paper Chase, Archive Facility, Storage Strategies Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. CONGRESS Approves FY 2006 Budget of $338 Million for the National ... U.S. Newswire (press release) - Washington,DC,USA ... for NARA for 2006," said Professor Allen Weinstein, Archivist of the United ... expenses, $37,914,000 for work on the Electronic Records Archives (ERA), $9,682,000 ... STAINED glass archive stays in Norfolk Norfolk Eastern Daily Press - Norfolk,England,UK ... miles from its Norfolk home was yesterday handed over to the county's archives thanks to ... Dr John Alban, county archivist at Norfolk County Council, said it was ... NEW Document Management Publication to Feed Business Needs Yahoo! News (press release) - USA ... customers really think? BDEE gets the real scoop from Jane Connerton, Corporate Records Manager of Procter & Gamble. The launch ... BOEING data loss affects 161,000 Daily Breeze - Torrance,CA,USA ... days earlier. The Manhattan Beach resident's personal information was on a laptop computer stolen from a Boeing employee. "My bank ... BOEING waited before admitting loss of sensitive employee data Kansas City Star - MO,USA ... cases of stolen laptops often make newspaper headlines. In March, for example, the University of California-Berkeley said a thief stole a campus laptop that ... WILSON Library secures $250,000 in federal funds Staunton News Leader - Staunton,VA,USA STAUNTON -- The Woodrow Wilson Presidential Library secured strong support from the federal government over the weekend with a $250,000 earmark in an ... DARK Cloud Hovers Over Black Hat Wired News - USA ... alleged that Michael and Black Hat misappropriated trade secrets by revealing ... acquire the knowledge." Improper means "includes theft, bribery, misrepresentation ... STORAGE strategies meet regulatory burden on data retention Cisco World Magazine - USA ... other documents and records (including electronic records) that are created, sent, or received in connection with an audit or review and contain conclusions ... FREEDOM of Information logs shed light on media's military ... Raw Story - Cambridge,MA,USA ... A sampling of the group's requests: records regarding US drug policy in ... her own reporters for questionable reporting on weapons of mass destruction and her ... SAX will not face charges in leak Everett Navy Base News - Everett,WA,USA ... decision not to file charges brings an end to a legal headache for Sax that began in October when he admitted leaking confidential documents outlining a $70 ... PAPER Chase Forbes - USA ... that to the tobacco industry, which entered multibillion- dollar settlement talks after a former paralegal leaked incriminating confidential documents to UC ... COUNTY archive facility in the planning stages Neosho Daily News - Neosho,MO,USA By Wes Franklin / Daily News Staff Writer. A county archive center will benefit both Newton County residents and officeholders, say local officials. ... NewsFactor via Yahoo! News, Wed, 23 Nov 2005 1:04 PM PST Microsoft Seeks Open Standard for Office File Formats http://news.yahoo.com/s/nf/20051123/bs_nf/39637 Faced with increasing pressure from the public and private sector regarding long-term access to information, Microsoft (Nasdaq: MSFT) is opening its Office file formats, seeking to make the technology an international standard. NewsFactor, Wed, 23 Nov 2005 7:27 AM PST Microsoft Seeks Open Standard for Office File Formats http://www.newsfactor.com/story.xhtml?story_id9637 Faced with increasing pressure from the public and private sector regarding long-term access to information, Microsoft is pushing its Office file formats toward international standardization. REGISTRAR: Information Requests not Harassment Bastrop Daily Enterprise - Bastrop,LA,USA Over a three week period, Thomas has filed at least one public records request with Johnson for information Thomas says is needed to prepare her budget for the ... NIKE may get look at private city data OregonLive.com - Portland,OR,USA ... The city's plan, he wrote, unfairly burdens Nike. "That would be tantamount to permitting the city to respond to any records request by turning over the key to ... INTRODUCTION to PDF content extraction Planet PDF - Melbourne,Victoria,Australia As a result, increasing numbers of information workers will have access to PDF documents created from source files and applications that cease to be available ... SECURITY Compliance Bundle for EMC Centera from Sensage Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA ... industry and government compliance guidelines require or strongly recommend appropriate monitoring, thorough investigation and significant data retention. ... TECH Roundup: Compliance archiving tools Search Storage - USA ... Casey notes that some of the business drivers for archiving include compliance requirements (data retention and security), service levels (performance and ... ARTHUR Andersen avoids criminal rap CNN - USA WASHINGTON (CNN) - The criminal case against accounting firm Arthur Andersen over the shredding of documents related to collapse of energy giant Enron Corp. ... FILE sharing program exposes hard drives WFAA (subscription) - Dallas,TX,USA ... News 8 found her credit cards records, banking information and ... issues when it comes to some files on there ... An office that has access to documents, corporate or ... INTERNET access to records vital 2TheAdvocate - Baton Rouge,LA,USA ... government's possession available in an electronic reading room, such as the Internet, if the federal government expects to receive multiple FOIA requests for ... NEWS- FOIA: Richmond bloggers score award The Hook - Charlottesville,VA,USA ... $70 million.". Using FOIA requests to the city and state, the two discovered the Foundation had just $1 million in the bank. "They ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sat, 26 Nov 2005 20:06:52 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1124 Data Breach Act, Boeing Data Stolen, Clerk on Notice Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. INTERWOVEN Introduces Records Manager 5.0 for Professional ... Computerworld Australia - Australia ... enterprise content compliance and effective risk management through a unified information management platform incorporating both paper and electronic records. ... INTERWOVEN Releases New Records Manager IDM.net.au - Strawberry Hills,NSW,Australia ... more tightly. Through this unified platform it is able to incorporate both paper and electronic records management. The software ... STORAGE Clips: Senate panel passes data breach act Search Storage - USA ... and Patrick Leahy, D-Vt., comes in the wake of some high profile data security breaches in the past year including Bank of America, LexisNexis and ChoicePoint. ... BOEING Employee Data Are Stolen Los Angeles Times - CA,USA ... Another of the prominent personal information aggregators, ChoicePoint Inc., said in February that about 145,000 of its files might have been accessed by ... CITY clerk put on notice News Leader - Fernandina Beach,FL,USA ... how to respond to Mitchell's accidental release of Social Security numbers of every city employee, including herself, while filling a public records request Nov ... ERASE your data safely and securely IT Week - London,UK ... There are two types of data that need deleting: internet files and saved data. ... should be done before giving away a computer or to destroy sensitive documents. ... DOUGLAS defends keeping state records private Barre Montpelier Times Argus - Barre,VT,USA ... "In spite of that, they want to charge us 57 cents a minute to pay for government lawyers time to rifle through the files and tell us all the documents we can ... ENTERTAINMENT industry 'trying to hijack data retention directive' ZDNet UK - UK ... CMBA sent a letter to Members of the European Parliament this week claiming that it was wrong to restrict any new data retention powers to merely "the ... AMENDED data retention plans OK'd in Europe Register - London,England,UK The European Union parliamentary committee on civil liberties has approved the latest version of the data retention directive, putting it on track to pass the ... EU lawmakers loosen data retention bill United Press International - USA 24 (UPI) -- European lawmakers are heading for a clash with EU governments after they voted Thursday to water down a draft bill on data retention. MEPS move towards EU data retention deal EUPolitix.com - Brussels,Belgium MEPs have "come some way" towards agreeing controversial telecoms data retention measures at the cutting edge of Europe's war on terror, the British EU ... GUILTY plea likely to be dropped in Andersen case Chicago Tribune - United States ... in Andersen's 2002 criminal trial, providing a detailed account of Andersen's auditing of Enron and the circumstances surrounding the shredding of documents. ... THOMPSON Calls on Federal Government to Legislate Computerworld Australia - Australia ... "The Victorian Government's Document Destruction bill, which will make it a criminal offence to intentionally destroy documents to prevent evidence being used ... KEY Enron witness asks to withdraw his guilty plea Austin American-Statesman (subscription) - Austin,TX,USA ... plea, has been free awaiting sentencing. He acknowledged participating in the document destruction and testified against Andersen. PARIS to try US citizens News24 - South Africa ... historical documents - including the treaty of Emperor Napoleon Bonaparte's surrender in 1814 - that were smuggled out of national archives between 1974 and ... ARE Media Using the FOIA Enough to Get Military Info? Editor & Publisher - USA ... The results, which came in response to a FOIA request by blogger Michael Petrelis, are summarized by John Byrne at the Raw Story web site. ... HOLOGRAPHIC Recording Technology, DVDs are Dead Technology News Daily - Scottsdale,AZ,USA ... These features, along with a long archival life, make holographic media a compelling choice for storage and archival requirements. ... FEDERAL Government Called to Legislate Document Retention IDM.net.au - Strawberry Hills,NSW,Australia ... AXS-One head David Thompson has called upon the Federal Government to take the lead and create legislation for electronic document retention before things get ... THOMPSON Calls on Federal Government to Legislate Computerworld Australia - Australia "Australia needs a federal approach to document retention and monitoring around electronic documents, particularly email as this is the worst offender Case study: Laptop encryption at Swiss Re Insurance firm Swiss Re deployed hard-disk encryption tools to keep sensitive data safe Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sat, 26 Nov 2005 20:11:08 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1125 EU Data Retention, Treaty theft, Andersen Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. Kyodo via Yahoo! Asia News, Fri, 25 Nov 2005 2:05 AM PST FOCUS: Japanese expert helps conserve Aceh tsunami-damaged documents http://asia.news.yahoo.com/051125/kyodo/d8e3e4180.html _ A Japanese paper conservationist is leading a project to restore flood-damaged land documents in Indonesia's tsunami-devastated Aceh Province. The State, Fri, 25 Nov 2005 0:35 AM PST An effort is under way to digitalize 14,000 photographs that showcase the work of the Columbia Fire Department as well http://www.thestate.com/mld/thestate/13253310.htm Fire photos open window to city?s past John Sherrer is glad a Park Street building burned in the 1930s ? because Walter Busby was there to photograph it. RECORDS of the Jamaican Canadian Association to Be Donated to ... CCNMatthews (press release) - Toronto,ON,Canada ... Librarian and Archivist of Canada. "We would like to encourage other members of the Association to transfer their papers to Library and Archives Canada, so ... FORMER auditor isn't done with Enron USA Today - USA ... of documents he orchestrated was criminal but never testified that he or other Andersen partners were aware at the time that the document destruction was wrong ... RULING may open 'basement tape' Canon Courier - Evergreen,CO,USA ... materials seized by police at the homes of Eric Harris and Dylan Klebold following the massacre are subject to public review under Colorado's Open Records Law ... ARCHIVES debate is a waste of money Arizona Republic - Phoenix,AZ,USA State Sen. Marilyn Jarrett, R-Mesa, is correct. Each day our long-needed state archives building is delayed means an alarming increase in taxpayers' dollars. ... POLAND official opens Warsaw Pact archives Seattle Post Intelligencer - USA ... Poland's defense minister signed an order Friday that will give researchers access to most of the Warsaw Pact's top-secret archives, including decisions ... COURT to hear case of 1814 treaty theft Jamaica Gleaner - Kingston,Jamaica ... and Marshall Lawrence Pierce were charged in connection with the 1988 theft of the Treaty of Fontainebleau, signed by Napoleon, from France's National Archives ... BROADEN access to court records Scranton Times - Scranton,PA,USA ... Remarkably, the policy also would treat electronic records in a more restrictive fashion than paper records on file at the courthouse. ... CITIES work to open public information path Daytona Beach News-Journal - Daytona,FL,USA ... An out-of-date computer system is not an excuse to stall a public records request, said Barbara Peterson, director of the Tallahassee-based First Amendment ... MUSIC biz to 'hijack' Europe's data retention laws Register - London,England,UK The entertainment industry is trying to commandeer the proposed European directive on data retention to help it prosecute filesharers in the European Union, it ... EU data retention measure falls short of British plan International Herald Tribune - France BRUSSELS A European Parliament committee voted on Thursday to allow the police greater access to telephone and Internet data, but the proposed compromise fell ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Sat, 26 Nov 2005 20:43:01 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1126 Suitcase mystery, Film Archive, Timbuktu Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. Austin American-Statesman, Fri, 25 Nov 2005 9:54 PM PST The enigmatic auteur http://www.statesman.com/hp/content/life/stories/11/26barker.html Caroline Frick is chasing a man who will not be found, who has eluded sleuths and the sticky grasp of Google, who has left behind a stack of films but scarcely a biographical whisper. A man who has seemingly, and utterly, disappeared. <> Austin 360, Fri, 25 Nov 2005 10:10 PM PST Texas film archive hopes to make what's old new again http://www.austin360.com/movies/content/movies/aasstories/2005_november/2 6barkerside.html Old footage with Texas connection will one day be available online. Austin 360, Fri, 25 Nov 2005 10:10 PM PST A moviemaker mystery http://www.austin360.com/movies/content/movies/aasstories/2005_november/2 6barker.html Caroline Frick is chasing a man who will not be found, who has eluded sleuths and the sticky grasp of Google, who has left behind a stack of films but scarcely a biographical whisper. A man who has seemingly, and utterly, disappeared. The Age, Fri, 25 Nov 2005 5:10 AM PST www.theage.com.au http://www.theage.com.au/news/world/restorers-finally-move-into-timbuktu/ 2005/11/25/1132703377101.html The rich heritage of the legendary city of Timbuktu is being restored after almost four centuries of neglect. ? WATERBURY ponders how to save, discard old documents Waterbury Republican American - Waterbury,CT,USA ... How soon those documents will be sorted out and by whom is still an open question. Spinelli would like to hire a permanent records manager. RUSSIAN sacrifice: Poland International Herald Tribune - France ... "I think that opening all the files is an ... Sikorsky said Warsaw Pact records held by the former nation of Czechoslovakia and Hungary had also been released, but ... ATTORNEY general seeks comment on public records requests TheNewsTribune.com (subscription) - Tacoma,WA,USA ... For more information about the importance of open records, visit the Washington Coalition for Open Government's Web site at www.washingtoncog.org. TRAINING Required For Municipal Officials KOTV - Tulsa,OK,USA ... The required curriculum includes municipal budget requirements, the Oklahoma Open Meeting Act, the Oklahoma Open Records Act, ethics, conflicts of interest and ... POLICE find tough suitcase to crack Dallas Morning News (subscription) - TX,USA ... a treasure-trove of fading photos, marriage licenses, land deeds and mementos ... employee have spent hours poring over the photographs and documents searching for ... FORECAST: ID Theft by Insiders to Grow Dramatically in '06 TechNewsWorld - Sherman Oaks,CA,USA ... The biggest breach was from Atlanta-area data broker ChoicePoint, which reported that ID thieves made off with the personal information of 145,000 people. ... EU seeks to limit data retention rules to one year TMCnet - USA ... The committee also agreed that the data retention requirements should apply only to cases of serious crime rather than all crimes, as EU governments had wanted ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Mon, 28 Nov 2005 13:48:02 -0000 Reply-To: Liz Scott-Wilson <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Liz Scott-Wilson <[log in to unmask]> Subject: Sarbanes Oxley in the UK? MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----_=_NextPart_001_01C5F422.5A12E6CC" This is a multi-part message in MIME format. ------_=_NextPart_001_01C5F422.5A12E6CC Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable My Security Manager keeps saying that Sarbanes Oxley applies to the Council information, but I can't really see how it does. Has anyone got any evidence either way? Thanks! Liz _________________________________ Liz Scott-Wilson Information Manager London Borough of Hackney [log in to unmask] 020-8356-2776 077-4681-5317 London Borough of Hackney may exercise its right to intercept any communication on its networks - for more information see http://www.hackney.gov.uk/email_disclaimer.html ------_=_NextPart_001_01C5F422.5A12E6CC Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable

My Security Manager keeps saying that Sarbanes Oxley applies to the Council information, but I can’t really see how it does. Has anyone got any evidence either way?

 

Thanks!

 

Liz

 

_________________________________

 

Liz Scott-Wilson

Information Manager

London Borough of Hackney

[log in to unmask]  

020-8356-2776

077-4681-5317

 

 

 



London Borough of Hackney may exercise its right to intercept any communication on its networks - for more information see
http://www.hackney.gov.uk/email_disclaimer.html
 ------_=_NextPart_001_01C5F422.5A12E6CC-- ========================================================================Date: Mon, 28 Nov 2005 09:14:56 -0500 Reply-To: Peter Kurilecz <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Peter Kurilecz <[log in to unmask]> Subject: Re: Sarbanes Oxley in the UK? Comments: To: Liz Scott-Wilson <[log in to unmask]> In-Reply-To: <[log in to unmask]> MIME-Version: 1.0 Content-Type: text/plain; charset=ISO-8859-1 Content-Transfer-Encoding: quoted-printable Content-Disposition: inline On 11/28/05, Liz Scott-Wilson <[log in to unmask]> wrote: > > > My Security Manager keeps saying that Sarbanes Oxley applies to the Council > information, but I can't really see how it does. Has anyone got any evidence > either way? Unless the Council is a publicly held company whose stock is traded in the United States and the council is subject to US jurisdiction, Sarbanes-Oxley (SOX) does not apply. This US legislation applies to public-traded companies subject to US jurisdiction. That said many organizations (private, public, whatever) are using SOX as a way to implement needed internal controls over financial systems. many companies are subject to SOX and the associated regulations are asking that their supplies come into compliance with the requirements even if the supplier is not subject to the Act or the regulations ARMA International has an excellent publication available in pdf format entitled Sarbanes-Oxley Act: Implications for Records management by Montana, Dietel and Martins "goal of this publication is to aid readers in the development of programs and methods needed to ensure that their records and information management programs are a properly functioning component of Sarbanes-Oxley compliance." ISBN 1-931786-15-1 member price $50 non-member price $70 go to www.arma.org there is also a 2004 supplement available. -- Peter Kurilecz Richmond, Va ========================================================================Date: Mon, 28 Nov 2005 15:19:30 +0000 Reply-To: Dik Allison <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Dik Allison <[log in to unmask]> Subject: RMS-North Meeting 8th December - final call for delegates Mime-Version: 1.0 Content-Transfer-Encoding: 7bit Content-Type: text/plain This is the final call for delegates to attend the RMS-North meeting on 8th December at Sheffield Town Hall. The overall theme is the management of e-docs in general and e-mails in particular. The full agenda is attached. RMS-North is very grateful to FileBusters (www.filebusters.co.uk) for sponsoring this event and thus making it free to delegates. If you have not already booked (and received a confirmation) then please email [log in to unmask] directly. If you have any special dietary or other needs then please include these with your booking request. Dik Allison Senior Partner, Allison Consultancy Committee member, RMS-North ========================================================================Date: Mon, 28 Nov 2005 23:03:28 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1127 Lost seal, Nicholson Baker, Historic Photos Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; charset="iso-8859-1"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. WEB site on courts criticized Louisville Courier-Journal - Louisville,KY,USA ... In a study published in 2003 based on interviews with 4,000 people, the Federal Trade Commission concluded that public records of all forms -- including those ... NO such thing as transparent secrecy in state government Rutland Herald - Rutland,VT,USA ... of the state's open records law, and it appears that it was concocted by lawyers who suggested that there is precedent for such a clampdown on public records. ... MANY still drawn to typewriters and faxes Pasadena Star-News - Pasadena,CA,USA ... company. Beck said fax machines are the preferred mode of transmission when sending confidential documents within the company. But ... SUPPORTERS rally to clerk's defense News Leader - Fernandina Beach,FL,USA ... employees suggested that commissioners fire Mitchell for accidentally disclosing their Social Security numbers via e-mail while filling a public records request ... SHREDDING identity theft NorthJersey.com - Hackensack,NJ,USA ... business or public entity that compiles or maintains computerized records that include ... Considering the size of files breached in the past year - including the ... IN the spotlight Hindu Business Line - India ... in the US now imposes specific penalties for intentional destruction of crucial files. ... With the growing digitisation of public records, including land documents ... IDENTITY theft worries boost DocuTeam San Luis Obispo Tribune - San Luis Obispo,CA,USA ... "We organize and manage their files for them cheaper than ... The company also has a shredding truck that picks up documents each week and shreds them immediately. ... HOLE set to be blown in Enron case as leading witness seeks a way ... Independent - London,England,UK ... justice. He admitted supervising the shredding of hundreds of Enron-related documents at Andersen's Houston offices. Duncan also ... < http://news.independent.co.uk/business/news/article329487.ece> PHOTOS' fate hinges on funding Rocky Mount Telegram - Rocky Mount,NC,USA ... Based on library estimates, Reese said that hiring a photo archivist and building the necessary infrastructure would cost over $700,000 in the first year alone ... PERSONNEL files stir council spat The Republican - Springfield,MA,USA ... of councilors wanted to keep the files under lock ... dispute, preferred to keep all those documents in the ... The personnel records for those employees are kept in ... FOOTBALLING Prisoner Of War Camp 50 Connect - UK ... he broke the England scoring and appearance records he was a ... The project to catalogue these documents has just been completed and the 547 files include an ... The Times Argus, Sun, 27 Nov 2005 3:03 AM PST Book celebrates Pulitzer's Sunday World http://www.timesargus.com/apps/pbcs.dll/article?AID=/20051127/NEWS/511270 419/1003 SOUTH BERWICK, Maine â?" The bittersweet image of a tractor-trailer pulling out from a refurbished New Hampshire mill last year with the last of five loads of old newspapers remains etched in the memories of author Nicholson Baker and his wife. Mondaq, Sun, 27 Nov 2005 5:21 AM PST Intellectual Property http://www.mondaq.com/article.asp?article_id=36196&mostpopular=1 Identity theft is the number one consumer crime in America, and still growing rapidly. In 2004, almost one in twelve households were victimized by some form of identity theft, and surveys indicate that approximately one fifth of Americans have been victims at one time or another. REWARD Offered for Lost National Seal Donga - Seoul,South Korea A National Archives and Records Service official said, "We waited for reports to find the missing national seal, but since we had no results, we plan to ... NEW building will help archive storage Fiji Times - Suva,Fiji A NEW National Archives Building that would cost a total of $3.8million will ensure better storage of the nation's archival heritage. ... Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Mon, 28 Nov 2005 23:11:40 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1128 New laws, Preserving Photos, Missing Will, L Ron Hubbard Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; charset="iso-8859-1"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. Cocke County Online, Sun, 27 Nov 2005 12:32 PM PST Cocke County Archives in need of items http://www.cocke.xtn.net/index.php?template=news.view.subscriber&table=ne ws&newsid=126131 NEWPORT??Cocke County Archives is asking for the community?s help in acquiring some items. "We are looking for some additions to the archives. Anything of historical value can be donated, but we do have some particular requests," said County Archivist Bill Parrott. DATA pilferage becomes law firms' nightmare Financial Express - Bombay,India ... one of the leading corporate law firms, Titus and Co, filed an FIR against associate lawyers alleging criminal breach of trust and theft of electronic records. ... COURTS work to improve record system Youngstown Vindicator - Youngstown,OH,USA ... That court, which has its own computerization budget, was recognized by a national organization recently for its public records access and Web site. ... IRON Mountain and Orchestria Create a Powerhouse Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA Iron Mountain Incorporated (NYSE:IRM), the world's trusted partner for records management and data protection services, has announced a partnership with ... RECORDS get a good sorting Great Falls Tribune - Great Falls,MT,USA ... in 1888. "We were concerned that some of the county records were in danger," said inventory project coordinator Diane Green. Some ... GUATEMALAN secret police archives found Spero News - USA ... And now Guatemalans are discovering their own buried, hidden, and abandoned records from the files of the repressive Guatemalan security services. RECORDS fees jump beginning Thursday Lufkin Daily News - Lufkin,TX,USA ... A very few have actually converted records to electronic files.". This means a search and certificate for a birth record will cost $23. ... NEW application lets you manage all media files in Web browser San Jose Mercury News - CA, USA ... digital media files. Anytime you have to pack and move your digital life, it's tedious -- even though the photos, music, videos and documents are transferred ... TRUSTED Electronic Documents with GeoTrust Europe Adobe® ... Security Park - Winkfield,UK With CDS, people who receive certified Adobe PDF files can be automatically ... can easily use the new CDS solutions to certify electronic documents and conduct ... SERVICE signs PDFs for integrity VNUNet.com - Haarlem,Netherlands ... a service to let firms digitally sign Adobe Acrobat files, allowing recipients ... Credential for Adobe Acrobat allows individuals to certify documents, while True ... POLAND Opens Up Secret Files of Kommersant - Moscow,Russia ... As to the list and actual scope of disclosed documents, the public at large ... National Remembrance Institute will be the first to study the files, which, among ... CALL for national data retention laws Computerworld Australia - Australia ASX-One Australia managing director, David Thompson, said Australia needs a federal approach to document retention and monitoring of electronic documents ... EMPLOYEES blind to perils of risky e-mail PC World Magazine - Australia ... Document retention is not as simple as everyone hoped it would be, says Kennedy. There is nothing inherently good or bad about keeping ... MAKING The Most Of Your Digital Pictures CBS4Boston - Boston,USA ... Photo archivist Stephen Fletcher says photos stored on your computer need to be handled with care. ... So instead, use archive grade papers and inks. ... EU data retention laws move closer PC Pro - UK The EU has taken a step closer to introducing new data retention laws after the European Parliament's civil liberties committee backed proposals to store ... ENTERTAINMENT Industry wants to abuse European data retention laws Afterdawn.com - USA The music industry is trying to abuse legislation that was introduced to help protect European citizens from terrorism, to fight against Internet pirates. ... MEPS propose one-year data retention for police ComputerWeekly.com - UK The European Parliament's civil liberties committee has tabled a series of compromise proposals for the retention of communications data to fight terrorism and ... AKRON man at helm of historical society Akron Beacon Journal - Akron,OH,USA By Paula Schleis. The Western Reserve Historical Society, based in Cleveland, is a $6 million operation with eight museums sprinkled throughout Northeast Ohio. ... NEW law to require document shredding News 14 Charlotte - Charlotte,NC,USA RALEIGH, NC -- North Carolina celebrated a new law going into effect this week that will require companies to shred people's personal documents in an effort ... Cumberland Times-News, Mon, 28 Nov 2005 6:07 AM PST Vintage copy of Cresap's will missing from county courthouse http://www.times-news.com/articles/2005/11/28/sections/top_stories/top02. txt CUMBERLAND - Everyone agrees that it was there at one time. But when Karen Cresap went looking for the vintage copy of her ancestor's will at the Allegany County Courthouse more than a year ago, it was nowhere to be found. RedNova, Mon, 28 Nov 2005 2:31 AM PST The Electronic Life Has Its Rewards http://www.redorbit.com/news/health/314946/the_electronic_life_has_its_re wards/index.html?source=r_health By Quinn, William T Most doctors are still on the sidelines about digitizing their records, but that may be starting to change THERE ARE PLENTY of scolds out there urging physicians to toss those mounds of paper medical records in the nearest dumpster. MAKE your pictures last forever Robertson County Times - TN,USA ... locations, says Amber Barfield, documents conservator for the state library and archives. ... The biggest thing, says Metro archivist Ken Fieth, is to not put all ... < http://www.rctimes.com/apps/pbcs.dll/article?AID=/20051128/FEATURES01/511 280353/1004/MTCN0303> HOLOGRAPHIC Challenge for DVDs Red Herring - CA,USA ... Holographic data storage has existed for 40 years, but is just coming to the ... storage goes beyond recording the surface of the disc and records through the full ... EX-PROQUEST execs turn new page on written-off units Ann Arbor News - Ann Arbor,MI,USA ... With the backing of still-unspecified investors, the four executives created National Archive Publishing Co. and bought three business units from ProQuest: ... POLAND reveals Warsaw Pact war plans ISN - Zurich,Switzerland ... Among the documents to be released are files on the 1968 invasion of Czechoslovakia, dubbed "Operation Danube", as well as records of the Communist regime ... NEW Law Takes Major Steps to Fight ID Theft abc11tv.com - Raleigh-Durham-Fayetteville,NC,USA ... Boxes and boxes of business documents, pay stubs and ... customers destroy or shred those records, so that ... t retrieve information from discarded files that have ... INTERNET Archive Launches Personalized Archive-it Service URLwire - Knoxville,TN,USA ... through a web interface. The service as been developed, in particular, for memory institutions and state archives. IA has been testing ... Washington Post A Place in the Desert for New Mexico's Most Exclusive Circles << http://www.washingtonpost.com/wp-dyn/content/article/2005/11/26/AR2005112 601065_pf.html>> WatchingAmerica.com Americans 'Plunder' French Archives << http://www.watchingamerica.com/lemonde000064.shtml>> << http://www.news24.com/News24/World/News/0,,2-10-1462_1840178,00.html>> Peter A. Kurilecz Richmond, Va [log in to unmask] ========================================================================Date: Tue, 29 Nov 2005 11:48:03 -0000 Reply-To: Stephen BAILEY <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Stephen BAILEY <[log in to unmask]> Subject: Vacancy: JISC InfoNet Senior Advisor (Records Management) Comments: To: [log in to unmask] Comments: cc: Gill Ferrell <[log in to unmask]>, "Ann Lloyd [7111]" <[log in to unmask]> MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----_=_NextPart_001_01C5F4DA.C17EE35B" This is a multi-part message in MIME format. ------_=_NextPart_001_01C5F4DA.C17EE35B Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Dear all, A vacancy for the post of Senior Advisor (Records Management) has arisen at our JISC InfoNet Service based at the University of Northumbria. For further information about the role and details of how to apply please see http://online.northumbria.ac.uk/central_departments/vacancies/vac_detail .asp?VacancyID=1515 For an informal chat about the post feel free to contact me directly. Best wishes Steve Steve Bailey Records & Information Manager JISC Tel: 07092 302850 ------_=_NextPart_001_01C5F4DA.C17EE35B Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Vacancy: JISC InfoNet Senior Advisor (Records Management)

Dear all,

A vacancy for the post of Senior Advisor (Records Management) has arisen at our JISC InfoNet Service based at the University of Northumbria.

For further information about the role and details of how to apply please see
 http://online.northumbria.ac.uk/central_departments/vacancies/vac_detail.asp?VacancyID=1515

For an informal chat about the post feel free to contact me directly.

Best wishes

Steve

Steve Bailey
Records & Information Manager
JISC

Tel: 07092 302850

------_=_NextPart_001_01C5F4DA.C17EE35B-- ========================================================================Date: Wed, 30 Nov 2005 10:18:31 +0800 Reply-To: Lorraine Bradshaw <[log in to unmask]> Sender: The UK Records Management mailing list <[log in to unmask]> From: Lorraine Bradshaw <[log in to unmask]> Subject: Registrant Resources edition of Information Overload - Turning job offers down MIME-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Good Morning and apologies for cross posting I hope this finds you well and enjoying the run up to the festive season. There will be another issue of Overload before we close for the christmas break, but just in case you've decided to head off now to beat the rush, please let me wish you a safe and happy break from work, and hopefully you will come back rejuvenated and raring to start again - or maybe just stuffed full of good food and good company. This month's Registrant Resources edition of Information Overload looks at the interesting subject of turning work down, and how to find out more information about a job before you make the decision to go for it, or see what else comes along, is now available from our web site - http://www.iea.com.au - Information Overload - Registrant Resources. The main edition will be with you shortly. The reason why this month's issue is later than normal is because I have been working on the new edition of the Australian Record Retention Manual. And at 827 pages it was quite a task to get it to the printers in time to meet our normal deadlines. So please excuse the lateness. Kind Regards Lorraine Lorraine Bradshaw AALIA Marketing & Training Coordinator Information Enterprises Australia Pty Ltd Unit 4 Upper Level, 201 High Street, FREMANTLE WA 6160 Phone: +61 8 93352533 Fax: +61 8 93352544 Email [log in to unmask] web: http://www.iea.com.au ************************************************************************ *********** Information Enterprises Australia, the specialist library and records management recruitment agency in WA. For permanent staff placements and short-term labour hire solutions. We also publish a range of publications including the Australian Record Retention Manual (ARRM); F is for Filing: a simple guide to managing and storing necessary information for individuals and small business and Information Overload, a free monthly e-zine. If you have an interest in Libraries, Records Management and Business Management issues, and you would like to receive a copy of our monthly e-zine "Information Overload" please send an email to [log in to unmask], with subscribe newsletter in the subject line. Thankyou. Please be assured that we do not rent, sell or trade your information to third parties. "Practice Random Kindness and Senseless Acts of Beauty" ========================================================================Date: Wed, 30 Nov 2005 03:59:07 -0500 Reply-To: [log in to unmask] Sender: The UK Records Management mailing list <[log in to unmask]> From: No Name <[log in to unmask]> Subject: RAIN 1129 Swiss heritage, Preserving Houston Comments: To: [log in to unmask], [log in to unmask], [log in to unmask] Content-Type: text/plain; charset="us-ascii"; format=flowed MIME-Version: 1.0 Records and Archives In the News is a compilation of news stories related to records and archives management. FORTY-FIVE Percent of Companies Worldwide are Victims of Economic ... PrimeZone (press release) - Los Angeles,CA,USA ... embezzlement): The theft of company assets (including monetary assets/cash or ... It also includes the illegal acquisition of trade secrets or company information. ... SON of Sarbanes? InternetNews.com - USA ... something.". Sarbanes-Oxley created a legal obligation to save certain types of electronic records. As such, it set a legal precedent. ... MASSACHUSETTS assaults monoculture CNET News.com - United States ... That's a good standard, and Massachusetts will soon require public records be held in ... crop in the early 20th century, and you see the destruction that human ... PUBLIC-RECORD trends Huntsville Times - Huntsville,AL,USA Public records are public records. That means they are records of the public's business. Such records are paid for with the taxpayers' money. ... ARCHIVE Systems Achieves Significant Data Storage Cost Savings ... Business Wire (press release) - San Francisco,CA,USA ... information. Services span fully redundant Web-based image hosting, workflow management, document scanning, and business records storage. ... ID Theft Bills Await '06 Passage FOX News - USA ... mark for one problematic precursor to identity theft -- massive private data security breaches at large data aggregators like ChoicePoint, MasterCard and ... PRESERVING Houston's history KHOU (subscription) - Houston,TX,USA ... There are 500,000 pages of court cases, immigration records, and divorce files among other records which have been neglected over the decades and deteriorated. ... MEP: Media industry must not infiltrate data retention laws ZDNet UK - UK The music and film industry has been criticised by a member of the European Parliament for attempting to extend the proposed Data Retention directive to cover ... NET'S data retention plan approved Contractor UK - London,UK ... to having their communications stored for up to 12 months following an EU parliament committee decision to green light Charles Clarke's data retention plan. ... VALDOSTA State University's Deborah Davis becomes certified ... Valdosta State University - Valdosta,GA,USA ... Valdosta State University archivist, is officially recognized as a certified archivist by the ... Davis said, in the past five years VSU's archives have grown ... Portsmouth Herald, Tue, 29 Nov 2005 5:45 AM PST Book celebrates graphic art in Pulitzer's Sunday World http://www.seacoastonline.com/news/11292005/it/75480.htm SOUTH BERWICK, Maine - The bittersweet image of a tractor-trailer pulling out from a refurbished New Hampshire mill last year with the last of five loads of old newspapers remains etched in the memories of author Nicholson Baker and his wife. COMPANIES flirting with brand disaster, says new research from AXS ... SourceWire (press release) - London,UK ... according to new research from records compliance management ... and utility companies about "missing files" and are ... service resulting from lost documents as a ... MASSIVE Data Thefts Spur Demand for GuardianEdge Encryption PR Newswire (press release) - New York,NY,USA ... if installed properly the program eliminates the need to securely delete data on ... in the last 12 months that exposed millions of customer records and resulted ... CHANNEL Viewpoint: Freeze-drying your storage eChannelLine - North York,Ontario,Canada ... CAS) systems take a unique "signature" of each file and delete extra copies ... Because of its unique signature approach, single instancing records each version of ... SWISS audio-visual heritage to be preserved Swissinfo - Switzerland ... Party. Memoriav's mission is to improve the conditions of preservation, use and distribution of audiovisual archives in Switzerland. ... POLISH archive outlines Soviet attack plan Seattle Post Intelligencer - USA WARSAW, Poland -- Poland is risking further strains in relations with Russia by throwing open Cold War-era archives that include a 1979 Soviet retaliation plan ... Peter A. Kurilecz Richmond, Va [log in to unmask]