Suspend - these messages to me please - until 14th March

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Subject: RECORDS-MANAGEMENT-UK Digest - 23 Feb 2005 to 24 Feb 2005 (#2005-49)

There are 5 messages totalling 566 lines in this issue.

Topics of the day:

  1. RAIN 0223 Choicepoint Replevin Osmond roots Glasgow Art
  2. Records Management seminar 12 May and Archival Description seminar 16 June
  3. Records Management Center Consultant
  4. DigiCULT: Technology Watch Report 3 - Now Available
  5. Assistant Records Manager / Archivist - Barts and the London NHS Trust

----------------------------------------------------------------------

Date:    Wed, 23 Feb 2005 21:19:35 -0500
From:    No Name <[log in to unmask]>
Subject: RAIN 0223 Choicepoint Replevin Osmond roots Glasgow Art

RAIN (Records/Archives In the News) is a daily compilation of news=20
stories from around the world.

STORAGE and Records Managers Find Common Ground
Enterprise Storage Forum - Darien,CT,USA
... and the Information Storage Industry Center (ISIC)=20
(http://isic.ucsd.edu/)
plan to collaborate on research and education in electronic records and
information ...
<http://www.enterprisestorageforum.com/management/features/article.php/34=
84831>

SARBANES-OXLEY complicates Lotus Domino admins' lives
SearchDomino.com - USA
... time required by the law, and some are fine-tuning their retention
policies, organizing ... a service that provides a Web-based repository
for document and records ...
<http://searchdomino.techtarget.com/originalContent/0,289142,sid4_gci1061=
503,00.html>

COUNCIL deny email purge
Harrow Times - UK
HARROW Council have denied claims that it is encouraging employees to=20
purge
emails to avoid having to disclose them under the Freedom of Information
Act (FIA). ...
<http://www.harrowtimes.co.uk/news/localnews/display.var.572895.0.council=
_deny_email_purge.php>

WASHINGTON could use Texas-bred ideas on FOI
Houston Chronicle - USA
... trial, but Sen. John Cornyn is proposing a package of much-needed=20
reforms
in the federal Freedom of Information Act. Before his ...
<http://www.chron.com/cs/CDA/ssistory.mpl/editorial/outlook/3052706>

GOVERNING in the Dark
Fort Worth Weekly - Fort Worth,TX,USA
... Increasingly, the government is thwarting requests for public=20
information
under the Freedom of Information Act with demands for exorbitant search
fees. ...
<http://www.fwweekly.com/issues/2005-02-23/metropolis.asp>

DOCUMENT and Records Management Key to Meeting Regulatory ...
Tekrati Industry Analyst Reporter (press release) - Belmont,CA,USA
... report stresses the imperative for organisations to be able to=20
retain
and retrieve corporate information using a Document and Records=20
Management
System, or ...
<http://www.tekrati.com/T2/Analyst_Research/ResearchAnnouncementsDetails.=
asp?Newsid=3D4561>

E-MAIL Archiving Steals ECM Spotlight
Enterprise IT Planet - Darien,CT,USA
... to hit the sweet part in the market by offering comprehensive e-mail
services, covering mail storage management, discovery, compliance and
records management. ...
<=20
http://www.enterpriseitplanet.com/storage/features/article.php/3484766>

FREEDOM of Information: survey rates compliance
Out-Law.com - UK
... The survey also found that 52% of respondents acknowledged the=20
relationship
between records management and FOI request tracking, while those that
are ...
<http://www.out-law.com/php/page.php?page_id=3Dfreedomofinformati11091608=
89&area=3Dnews>

E-MAIL Archiving Steals ECM Spotlight
Enterprise IT Planet - Darien,CT,USA
... to hit the sweet part in the market by offering comprehensive e-mail
services, covering mail storage management, discovery, compliance and
records management. ...
<=20
http://www.enterpriseitplanet.com/storage/features/article.php/3484766>

SINCE FPJ documents mess, Ricardo Manapat has made himself scarce
Manila Times - Manila,Philippines
... A day after that, three employees of the National Archives told a=20
Senate
hearing that Manapat ordered them to fabricate a marriage contract=20
between
Allan ...
<http://www.manilatimes.net/national/2005/feb/24/yehey/top_stories/200502=
24top6.html>

MASSACHUSETTS Appeals Court Interprets Civil Enforcement ...
Mondaq News Alerts - World
... The Personnel Records Statute requires an employer to ... s=20
"personnel
file," as those files typically are ... a "personnel record" to include
all documents kept by an ...
< http://www.mondaq.com/i_article.asp_Q_articleid_E_31093>

TRANSPORT research body digitises paper archives
VNUNet.com - UK
... and implemented an electronic document records management system ...
used to house the organisation's documents, says TRL ... could only=20
search
their own files or the ...
<http://www.vnunet.com/news/1161463>

OFFICIALS say courthouse was broken in to over weekend
Linton Daily Citizen - Linton,IN,USA
... level (basement) room used to store outdated records and old ...=20
said
the room contained many documents, including "old, non-active criminal
files and materials ...
<http://www.dailycitizen.com/articles/2005/02/23/news/courthouse.txt>

PRICELESS bird artwork found in Glasgow's archives
Scotsman - UK
... festival, to give a talk on Audubon. He asked archivists if they=20
could
display the city's copy of Audubon's Birds of America for the=20
presentation.
...
<http://news.scotsman.com/scotland.cfm?id=3D202822005>

LEXINGTON'S pictorial history
Kentucky.com - Lexington,KY,USA
... Thanks to his work, UK archivists will be able to properly preserve,
catalog and eventually make available to the public the largest visual
record of life in ...
<http://www.kentucky.com/mld/kentucky/living/community/10959220.htm>

DONNY goes back to his roots
ic Wales - UK
... it wrong. In fact, the more that archivists dug into the Osmond=20
family
history, the more interesting the story became. BBC Wales ...
<http://icwales.icnetwork.co.uk/0100news/0200wales/tm_objectid=3D15220874=
&method=3Dfull&siteid=3D50082&headline=3Ddonny-goes-back-to-his-roots-nam=
e_page.html>

MARIO BARTEL/NEWSLEADER
Burnaby Newsleader - Burnaby,British Columbia,Canada
... October. Archivists in Victoria found a box containing aged and=20
brittle
papers that appeared to be associated with the city. Sill ...
<http://www.burnabynewsleader.com/portals-code/list.cgi?paper=3D41&cat=3D=
23&id=3D380545=20
&more=3D>

OPEN records bill stalls in committee
Topeka Capital Journal (subscription) - Topeka,KS,USA
Almost every day, reporters and editors call the Kansas Press=20
Association
complaining of roadblocks thrown up between them and open records or=20
public
meetings. ...
<http://legislature.cjonline.com/stories/022305/leg_openrecords.shtml>

HOUSE passes bill to exempt homeland security records from public ...
WKYT - Lexington,KY,USA
... the Kentucky House on Tuesday. The measure would exempt such records
from the state Open Records law. It also would allow officials ...
<http://www.wkyt.com/Global/story.asp?S=3D2984739>

'TSTT records meaningless'
Trinidad & Tobago Express - Trinidad and Tobago
... TSTT records had been deliberately tampered with, noting that a=20
limited
number of employees and other authorised people had access to delete=20
official
records.
<http://www.trinidadexpress.com/index.pl/article_news?id=3D63308598>

REWRITABLE Drives support WORM archiving functionality.
Industrial News Room - New York,NY,USA
... Fujitsu MO technology has enjoyed the support of consumers and=20
professionals
looking for a reliable and affordable removable storage and archival=20
solution
that ...
<http://news.thomasnet.com/fullstory/460551>

PUBLIC-RECORDS requests addressed at workshop
Tallahassee.com - Tallahassee,FL,USA
... Requiring identification and a telephone number on a written request
to obtain public documents are not in compliance with Florida law. ...
<http://www.tallahassee.com/mld/tallahassee/news/local/10966782.htm>

HIV e-mail error setting off changes
Palm Beach Post - Palm Beach,FL,USA
... According to Malecki, the state Department of Health in Tallahassee
had sent Nolan an electronic folder with seven attachments -- six public
documents and the ...
<http://www.palmbeachpost.com/localnews/content/local_news/epaper/2005/02=
/23/s1b_HIVemail_0223.html>

ALLEGED Portus shredding worries OSC
Globe and Mail - Canada
... are looking into unproven allegations that officials at the hedge=20
fund
company shredded documents and wiped out computer files last week. ...
<http://www.theglobeandmail.com/servlet/story/RTGAM.20050222.wportly0222/=
BNStory/Business/>

JUDGE wants more information before deciding ownership of ...
WIS - Columbia,SC,USA
... South Carolina officials say the letters belong to the state=20
archive,
because they were written by state officials and because the law at the
time of the war ...
<http://www.wistv.com/Global/story.asp?S=3D2982891&nav=3D0RaPWgA3>

A Regulatory Compliance Renaissance
Sarbanes-Oxley Compliance Journal - Fairfield,NJ,USA
... procedures to prevent inadvertent or willful deletion, alteration or
destruction of any ... bear the burden of proof to demonstrate that=20
their
records or documents ...
<http://www.s-ox.com/features/article.cfm?articleID=3D598>

WAGGLEPOP'S Bubble Bursts Leaving Online Auction Sellers in the ...
Auctionbytes - USA
... She said in general, destruction of records would be inappropriate
if it was done to hide something that was going to be used in a legal
prosecution. ...
<http://auctionbytes.com/cab/abn/y05/m02/i23/s01>

CHOICEPOINT Sued Over Identity Theft
Washington Post - USA
LOS ANGELES -- A California woman has sued ChoicePoint Inc. for ... A=20
ChoicePoint
spokesman was not immediately available to comment. ChoicePoint ...
<http://www.washingtonpost.com/wp-dyn/articles/A47258-2005Feb23.html>

CHOICEPOINT'S error sparks talk of ID theft law
ComputerWorld - USA
FEBRUARY 23, 2005 (IDG NEWS SERVICE) - The revelation last week that=20
data
collector ChoicePoint Inc. has mistakenly given private ...
<http://www.computerworld.com/securitytopics/security/privacy/story/0,108=
01,99977,00.html>

Prescott Daily Courier, Tue, 22 Feb 2005 5:22 AM PST
Luckily, new museum archivist loves to organize=20
javascript:openWindow('viewsearchresults.asp?infoid=3D149978163&moduleid=3D=
22413147&current=3Don')
PRESCOTT =E2=80=93 A San Francisco resident traveled all the way to the S=
harlot=20
Hall
Museum in Prescott recently to search for information about a rare=20
automobile,
after hearing that an old company called Arizona Mine and Supply was=20
one of two
Arizona dealers of the autos.

Shorthorn, Tue, 22 Feb 2005 10:54 PM PST
Medieval Perspective=20
http://www.theshorthorn.com/archive/2005/spring/05-feb-23/n022305-06.html
The UTA Libraries Special Collections Division recently opened its=20
spring
exhibit, a collection of maps documenting the European Age of=20
Exploration.

CRM Today, Wed, 23 Feb 2005 5:55 AM PST
Document and Records Management Key to Satisfying Regulatory=20
Obligations
http://www.crm2day.com/news/crm/EEpAEVplkZzWvshPfu.php
In order to adhere to the raft of current regulations and legislation,=20
such as
Sarbanes Oxley and the Companies Act 2004, businesses are required to=20
retain
corporate information.

San Francisco Chronicle, Wed, 23 Feb 2005 9:31 AM PST
State looks into possible ID thievery Attorney general wants to see if
ChoicePoint broke security law=20
http://www.sfgate.com/cgi-bin/article.cgi?file=3D/chronicle/archive/2005/=
02/23/BUGBHBFD411.DTL&type=3Dtech
California's attorney general has asked a Georgia company for=20
information about
a security breach that left 144,000 people exposed to identity theft in=20
an
effort to determine whether the firm did enough to protect personal=20
data.

Peter A. Kurilecz CRM, CA
Richmond, Va
[log in to unmask]

------------------------------

Date:    Thu, 24 Feb 2005 07:04:08 +0000
From:    Margaret Crockett <[log in to unmask]>
Subject: Records Management seminar 12 May and Archival Description seminar 16 June

With apologies for cross-posting:

We are running a couple of seminars in May and June which are intended
for more experienced practitioners (they work well as a brush-up
course if you haven't been doing much work in the are recently as
well). You can book on-line for both already.

The Records Management seminar on the 12 May in London covers four key
areas of records management:

* Legal issues, focusing on Data Protection and Freedom of Information
but including other legislation affecting records management.

* Records Management standards, covered in a practical exercise
designed to develop audit tools for RM programmes.

* Appraisal and retention scheduling, examined in a workshop; to
ensure maximum benefit participants should bring examples of lists of
file series or record survey documentation.

* Vital records management and business continuity planning.

The seminar advocates managing all records according to the same
principles regardless of media so there is no separate coverage of
digital records. For more detail see:
http://www.archive-skills.com/training/2005/12-5.php

The Description Seminar on the 16th June (also in London) begins with
a session on managing the description function, followed by an
in-depth session on ISAD(G) and how to apply it to new description as
well as converting older catalogues for compliance with the standard.
There will then be an introduction to using ISAAR and the data bank of
ISAAR administrative histories and biographies. After lunch there is a
case study on using EAD to mount ISAD(G) compliant description on
Websites. A session on technology is followed by a final facilitated
group discussion to enable participants to develop their own action
plans.

http://www.archive-skills.com/training/2005/16-6.php gives more detail

Each seminar costs =A3129.25 per participant (incl. VAT at 17.5%)

--=20
Margaret Crockett
Director, the Archive-Skills Consultancy
[log in to unmask]

------------------------------

Date:    Thu, 24 Feb 2005 14:20:22 +0400
From:    K Seyed Jaafar <[log in to unmask]>
Subject: Records Management Center Consultant

Hi,
This is Seyed Jaafar, working as a Records Management
Analyst in a financial and investment organization at
Abu Dhabi, United Arab Emirates.

We are planning to utilize the services of a
renowned Records Management Consultant for an already
established inhouse Records Center. The Consultant should
have experience in the establishment of Record Centers.
He should also be knowledgeable in Finance, Real Estate
and Banking records.

The consultancy might include offering advices on the new
Records Center building, which is under construction,
establishing policies and  procedures.

The Consultant to be of international repute, whose experience
to include Middle East in general and UAE in particular.

Does any of the members know reputable Consulting Company/
Companies, specialized in  Finance, Real Estate and Banking, Legal
records, kindly email me the website URL, email IDs and/or telephone
numbers, etc.

Your comments /suggestions would be highly appreciated.

Thanks and regards
K. Seyed Jaafar
Abu Dhabi, United Arab Emirates
email:  [log in to unmask]   or   [log in to unmask]
(+971-50) 49 29 184

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------------------------------

Date:    Thu, 24 Feb 2005 14:14:07 +0100
From:    digicult-forum <[log in to unmask]>
Subject: DigiCULT: Technology Watch Report 3 - Now Available

DigiCULT: Technology Watch Report 3 - Now Available
"Core Technologies for the Cultural and Scientific Heritage Sector",
January 2005

As in previous TWRs, this volume examines six core technologies. Those
covered here underlie a wide range of future applications, and include:
Open Source Software, Natural Language Processing, Information Retrieval
technologies, Location Based Systems (especially GIS and GPS),
Visualisation of Data, and Telepresence, Haptics and Robotics.

This report builds on our earlier two reports: TWR1 (2003) examined
Customer Relationship Management Systems, Digital Asset Management
Systems, Virtual Reality, Human Computer Interface technologies, Smart
Tags and Labels, and Games. TWR2 (2004) examined Application Service
Models, the XML family of technologies, Cultural Agents and Avatars,
Mobile Access technologies, Rights Management and Payment technologies,
and Collaborative Mechanisms and Technologies.

Download Technology Watch Report 3:
Hi-Res (30 MB)
http://www.digicult.info/downloads/TWR3-highres.pdf
Lo-Res (6 MB)
http://www.digicult.info/downloads/TWR3-lowres.pdf

DigiCULT Publications offer a valuable resource of mission-critical
information in the selection and use of digital technologies for
Europe's heritage organisations:

- Thematic Issues: results of expert forums
http://www.digicult.info/pages/themiss.php
- DigiCULT Technology Watch Reports: in-depth technology evaluation
http://www.digicult.info/pages/techwatch.php
- DigiCULT.Info Newsletter: articles about services, studies,
technologies, and activities
http://www.digicult.info/pages/newsletter.php

Subscribe to the Newsletter DigiCULT.Info
http://www.digicult.info/pages/subscribe.php
(c) DigiCULT Forum 2002-2004

------------------------------

Date:    Thu, 24 Feb 2005 14:51:13 -0000
From:    Redfern Catherine <[log in to unmask]>
Subject: Assistant Records Manager / Archivist - Barts and the London NHS Trust

This job will appear in the next issue of the Society of Archivists' AR=
C Recruitment. Please feel free to forward this to anyone who you think m=
ight be interested.

--

Barts and the London NHS Trust

ASSISTANT =
RECORDS MANAGER / ARCHIVIST

=A323,638 - =A327,186 per annum (inclusive=
 of London weighting) - Grade A&C 6
(Starting salary will be dependent =
on relevant experience)

Barts and the London NHS Trust is one of the l=
argest teaching hospital trusts in the UK with around 7,000 employees and=
 three hospital sites.

Based at Prescot Street near Aldgate, this post=
 offers an unrivalled opportunity to develop your professional skills and=
 take on new challenges in almost every aspect of the records life-cycle.=

You will work closely with the Modern Records Manager to support the =
Trust's Records Management Strategy, help to manage the records centre, d=
evelop procedures and guidance, liaise with departments and promote best =
practice in records management. You will also have the opportunity to gai=
n hands-on experience in the growing fields of Freedom of Information and=
 electronic records management.

In addition to this you will support t=
he Royal London Hospital Archives (a designated Place of Deposit for Publ=
ic Records) and Museum by undertaking cataloguing projects, answering res=
earch enquiries, assisting researchers, and various other professional du=
ties.

An enthusiastic self-starter who is happy to work alone as well =
as being part of a small professional team, you will gain excellent exper=
ience in both records management and archives in a rapidly expanding sect=
or. You should have a postgraduate qualification in archives and/or recor=
ds management, and experience of working in the sector.

Closing date 1=
1 March 2005
Interviews: Week commencing 21st March 2005

For an ap=
plication pack please contact Recruitment Services on 020 7377 7745 (24 h=
ours) quoting reference number HJUK/86AR or visit
http://bartsandthelon=
don.healthjobsuk.com/job/UK/London/Near_Aldgate/Barts_London_NHS_Trust/Tr=
usts_Records_Management_Strategy/Assistant_Records_Manager_Archivist-v100=
375?ss=3D1&fs40=3D9751afb8874a9512cfc69acb08b2e5f6

For further details=
 / informal visits contact Catherine Redfern, Modern Records Manager, on =
020 7377 7000 x 18 4361 or by email on catherine.redfern@bartsandthelondo=
n.nhs.uk

Catherine Redfern
Modern Records Manager
Tel: 020 7377 7000=
 x 18 4361

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The unauthorised use,=
 disclosure, copying or alteration of this message is
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. This mail and any attachments have been scanned for
viruses prior to =
leaving Barts & The London NHS Trust network. Barts &
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st will not be liable for direct, special, indirect or
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ages arising from alteration of the contents of this
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End of RECORDS-MANAGEMENT-UK Digest - 23 Feb 2005 to 24 Feb 2005 (#2005-49)
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