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The first & second statements are linked thus: If the data that you are processing can't identify a living person it is not personal data. If you are not processing personal data then you do not fall under this act. If the user can be identified, I would imagine those in a small community or perhaps those who use your mobile service it is personal data. If you are not processing any personal data the user has little or no rights to that data. Richard Talbot Data Protection Adviser 806-4663 +44 1305 764663 _____ From: Chartered Library and Information Professionals [mailto:[log in to unmask]] On Behalf Of Dobson, Malcolm Sent: 12 August 2005 09:32 To: [log in to unmask] Subject: Re: [LIS-CILIP] FW: data protection Richard, I would agree that someone's name in isolation tells you nothing about them, but I think your second statement is wrong. Seeing a name in a particular context - eg the membership list of an organisation - does. Seeing it attached to a particular book tells you what subjects they are interested in. There are many situations where the reader might find this undesirable. Malcolm S. Dobson Librarian James B.P. Ferguson Library 14 Beckford St Hamilton ML3 0TA 01698 281313 -----Original Message----- From: Talbot Richard [mailto:[log in to unmask] <mailto:[log in to unmask]> ] Sent: 11 August 2005 14:34 To: [log in to unmask] Subject: Re: FW: data protection The act states that data is information relating to a living person that can be identified from that data. Someone's name on a book reservation slip I would argue is not always personal data. Richard Talbot Data Protection Adviser Co Sec and Legal QinetiQ Ltd Bincleaves Bldg 40 Rm 5 Bincleaves Technology Park Newton Road, Weymouth Dorset, DT4 8UR Tel: 01305 764663 Email: [log in to unmask] Fax: 01305 764449 Web: www.QinetiQ.com QinetiQ - The Global Defence and Security Experts. -----Original Message----- From: Chartered Library and Information Professionals [mailto:[log in to unmask] <mailto:[log in to unmask]> ] On Behalf Of Smith, Tracey G Sent: 10 August 2005 14:30 To: [log in to unmask] Subject: [LIS-CILIP] FW: data protection Hi, When a book is returned at our counter we try and shield the hold slip whilst writing the persons name down who has requested the book so that the person returning the book does not see this information. The hold shelf itself is behind the counter and at an angle, so names cannot be seen. The hold shelf has always been behind the counter and out of view, however we did remind staff to be extra careful when writing down names on hold slips when we had a data protection issue ourselves. I hope this information helps. Tracey G Smith Service Support Adviser Learning Centre Adsetts Centre City Campus Tel :- 0114 225 2111 E-Mail :- [log in to unmask] -----Original Message----- From: Fisher, Biddy M Sent: 09 August 2005 13:51 To: Cotterill, Shirley A; Smith, Tracey G Subject: FW: data protection Now here's an interesting query! Something must have given rise to it and I wonder what it was! If we have a particular practice in this area do respond to Maureen Thanks Biddy Biddy Fisher MLib, FCLIP, Head of Information Services Learning & IT Services Sheffield Hallam University Howard Street Sheffield S1 1WB United Kingdom Tel +44 (0) 114 225 2104 Fax +44 (0) 114 225 3859 email [log in to unmask] -----Original Message----- From: Chartered Library and Information Professionals [mailto:[log in to unmask] <mailto:[log in to unmask]> ] On Behalf Of Maureen Berry Sent: 09 August 2005 12:19 To: [log in to unmask] Subject: data protection I am investigating data protection issues relating to the collection of reservations by customers in self service library systems. In your library do you cover the book or item so that customers cannot see titles or details of other peoples reservations or do you leave the item in full view so that anyone can see what has been reserved & by whom. Whichever way you have decided to deal with this issue I would welcome feedback on why the decision was made. Maureen Berry Librarian Jubilee Library Jubilee Street Brighton BN11GE Tel. 01273 296944 Notice to recipient: The information contained in this electronic mail message is intended only for the use of the individual to whom it is addressed and may contain information which is privileged and confidential, the disclosure of which is prohibited by law. If the reader of this message is not the intended recipient, please note that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error please notify the sender immediately. Thank you in anticipation of your co-operation. You can visit our website at http://www.brighton-hove.gov.uk <http://www.brighton-hove.gov.uk> Please consider the environment, only print out this email if absolutely necessary. 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