This would seem more of a question for the FOI list, but imagine there may
be many valid ways; such as formulating a request for outstanding/pending
information within a specified function(s) or asking for information
received within a specified time period which may still be held within the
physical in/pending trays of specified function(s). What do managers ask?
The subject access rules would of course, post Durant, not seem to apply to
some of the personal data held in that way, although I would stand to be
corrected on that.
Ian W
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Smith, Tony
> Sent: Monday, January 24, 2005 4:13 PM
> To: [log in to unmask]
> Subject: Re: Pending Trays
>
>
> How could you word any request under FOI? As I understand it,
> if you only want information about yourself, it would be
> subject to the absolute exemption to personal data that is
> available under the FOI. If you wanted information about 3rd
> parties, it would be unlikely that you could meet the
> provisions for qualified exemption. If you asked for the
> contents of all pending trays, it would be refused as too
> general a request. However, I stand to be corrected.
>
> Tony
>
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]]On Behalf Of Ian Welton
> Sent: 24 January 2005 11:31
> To: [log in to unmask]
> Subject: Re: Pending Trays
>
>
> Would the contents then be subject to FOI?
>
> Ian W
>
> > -----Original Message-----
> > From: This list is for those interested in Data Protection issues
> > [mailto:[log in to unmask]] On Behalf Of Carter,
> > Antoinette (CCM)
> > Sent: Monday, January 24, 2005 11:29 AM
> > To: [log in to unmask]
> > Subject: FW: [data-protection] Pending Trays
> >
> >
> > -----Original Message-----
> > From: Carter, Antoinette (CCM)
> > Sent: 24 January 2005 11:20
> > To: 'Ian Welton'
> > Subject: RE: [data-protection] Pending Trays
> >
> > Interesting question for a Monday morning. I would say that
> > irrespective of Durrant, an in-tray is not a "relevant
> filing system"
> > because you have not carried out the task of "filing", it is
> > pre-filing not post-filing! An unopened envelope arriving in an
> > in-tray is not "processing personal data", the personal
> data contained
> > in it is only revealed when you perform the processing task
> of opening
> > the letter and reading it. I think it is only when you've read it,
> > decided whether or not to bin it, and decided that you
> > shouldn't, that any sort of "filing" has taken place.
> >
> > -----Original Message-----
> > From: This list is for those interested in Data Protection issues
> > [mailto:[log in to unmask]] On Behalf Of Ian Welton
> > Sent: 24 January 2005 10:31
> > To: [log in to unmask]
> > Subject: [data-protection] Pending Trays
> >
> > Would a physical 'In-Tray' or 'Pending-Tray' be categorised
> as a post
> > Durant filing system?
> >
> > If not, why not and what DPA issues would capture 'any'
> personal data
> > so held?
> >
> > Ian w
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > All archives of messages are stored permanently and are
> > available to the world wide web community at large at
> > http://www.jiscmail.ac.uk/lists/data-protection.html
> > If you wish to leave this list please send the command
> > leave data-protection to [log in to unmask]
> > All user commands can be found at : -
> > http://www.jiscmail.ac.uk/help/commandref.htm
> > Any queries about sending or receiving message please send
> to the list
> > owner
> > [log in to unmask]
> > (all commands go to [log in to unmask] not the list please)
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > All archives of messages are stored permanently and are
> > available to the world wide web community at large at
> > http://www.jiscmail.ac.uk/lists/data-protection.html
> > If you wish to leave this list please send the command
> > leave data-protection to [log in to unmask]
> > All user commands can be found at : -
> > http://www.jiscmail.ac.uk/help/commandref.htm
> > Any queries about sending or receiving message please send
> to the list
> > owner
> > [log in to unmask]
> > (all commands go to [log in to unmask] not the list please)
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> >
>
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> All archives of messages are stored permanently and are
> available to the world wide web community at large at
> http://www.jiscmail.ac.uk/lists/data-protection.html
> If you wish to leave this list please send the command
> leave data-protection to [log in to unmask]
> All user commands can be found at : -
> http://www.jiscmail.ac.uk/help/commandref.htm
> Any queries about sending or receiving message please send to
> the list owner
> [log in to unmask]
> (all commands go to [log in to unmask] not the list please)
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> All archives of messages are stored permanently and are
> available to the world wide web community at large at
> http://www.jiscmail.ac.uk/lists/data-protection.html
> If you wish to leave this list please send the command
> leave data-protection to [log in to unmask]
> All user commands can be found at : -
> http://www.jiscmail.ac.uk/help/commandref.htm
> Any queries about sending or receiving message please send to
> the list owner
> [log in to unmask]
> (all commands go to [log in to unmask] not the list please)
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving message please send to the list owner
[log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
