Here's what I wrote to colleagues on the Alumni Relations and Development JISCMAIL list about this: I'd be interested to know, if you are at a HEFCE funded institution, whether a letter dated 4 January 2005 from the Chief Executives of HESA and HEFCE has found its way into your offices. It announces that a survey which supplements the existing HESA data collection exercise on graduate destinations is to be carried out with effect from 2006. In order to reduce the "burden" on institutions HESA is saying that it would carry out the survey centrally, and return institution's own results to that institution. While I sympathise absolutely with the desire on the part of the funding councils and government to collect this information, I am deeply unhappy with the idea that 3 years out we will be required to give a government agency contact address details for our alumni. It's not that I think that HESA will do anything it shouldn't with the data, nor that there are any real Data Protection issues with this. For me the issue is that I am concerned, especially if alumni have said "don't pass your data on to anyone else", that we will be required to do exactly that. And would you supply your information to a school or University if you knew that it had a mandatory requirement to pass that data on to a government agency. Especially with the introduction of higher fees and loans, and the required associated mechanisms to collect outstanding debts, it seems to me that this is a recipe for a decreased response rate in our own data collection. Any thoughts from anyone else? ___________________________ The reason I said there are no real DP issues with this is that the forms that HESA have got us to send in the past to students in the First Destination Survey apparently tell them that this may happen. However, since writing the above to my colleagues, I have also put this together with the things that we at Durham say to our alumni about how we will use their data. One of those things says that we will never pass information to anyone other than a Data Processor. And HESA clearly is not a data processor in this case, but a Data Controller. My suggested solution to the people at HESA, albeit with more work for us, is that they supply us with the information, and we send it to the alumni whom they wish to survey, enclosing a letter saying that we have been asked by HESA to do this, and since the information is useful to the sector in general we would be grateful if they would fill it in. I would want to make very clear in the letter that they are under no obligation at all to fill it in. That is, of course, always assuming that from Alumni Relations and Development point of view, we actually want to do this. Adrian Beney Deputy Director, Development and Alumni Relations University of Durham ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html If you wish to leave this list please send the command leave data-protection to [log in to unmask] All user commands can be found at : - http://www.jiscmail.ac.uk/help/commandref.htm Any queries about sending or receiving message please send to the list owner [log in to unmask] (all commands go to [log in to unmask] not the list please) ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^