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Dear Carrie and anyone else who wants/needs to know more about the ISO15489 standard. On Tuesday there seemed to be a lot of talk about the ISO 15489 standard including what is or isn't about. TFPL run a number of records management courses including three directly about the standard: 1. Understanding and complying with the ISO15489 RM standard 2. Practical implementation of ISO15489 3. Developing a business information classification scheme as stipulated by ISO15489 If you want to know more about any of the above, have a look at our website www.tfpl.com/training or give us a call on 020 7251 5522. The classification course is next run, next Tuesday, 7 December. Regards Amy Millis Training administrator TFPL -----Original Message----- From: Carrie Stevenson [mailto:[log in to unmask]] Sent: 30 November 2004 09:37 To: [log in to unmask] Subject: Re: ISO 15489 Certification Good morning, I am enjoying the discussion regarding ISO 15489 and am pleased to see it on the list serve. It's an important tool. ISO 15489 has, for me as a professional records manager, no profound insight into records management practices. What it does do, in my opinion, is lay out strategies that records managers the world over can look to and be complaint with. I am not saying it is without its faults. For instance, I find the definitions to be extremely weak and the language of the standard often quite convoluted. Nevertheless, the standard is a great advocacy tool within any organization as it provides a consistent means of addressing the substantive issues of managing records. With the standard behind me, it is much easier to approach senior management and have records management issues given some priority. I have contacted standards organizations the world over and talked with persons who have been and are involved in the writing and updating of the standard and have found that there are no known bodies accredited to certify others under this standard. It certainly makes sense to me, as a records manager, that there be certification available. If we have a standard that our organizations can be measured by, then we should have certification available. To me certification is a way of saying to our stakeholders that yes we most certainly are complaint and yes, their records are most certainly appropriately managed. I think it is important to remember that this standard has nothing to do with archives nor archivists. While I am also a professional archivists I would never look to ISO 15489 for guidance. Archivists appraise, acquire, arrange and describe, and provide access within the confines of the law to records of archival value (those that have long-term legal, evidential, historical, etc. value). Archival records are those at the end of their lifecycle, being that they are not active, semi-active, nor inactive. Furthermore, ISO 15489, is not applicable for archivists and as it says so in its footnote. If you are looking for archival standards one can look to the internationally recognized ISAD(G) from the ICA or in Canada we use RAD (Rules for Archival Description). Regards, Carrie Eirene Stevenson Carrie Eirene Stevenson >From: David Aspinall <[log in to unmask]> >Reply-To: David Aspinall <[log in to unmask]> >To: [log in to unmask] >Subject: Re: ISO 15489 Certification >Date: Mon, 29 Nov 2004 19:40:01 -0000 > >My apologies in advance but I really do have difficulty with this concept. >I >do not know of any certification and fail to understand its potential >value. >I don't have a copy of ISO 15489-2:2001 available for reference but my >understanding was that ISO 15489-2:2001 was a process for determining >records keeping limitations within an existing organisation and a >method for determining the shortfalls and for building an action plan >to remedy those shortfalls followed by a quality review circle at the >end. This defines a development procedure (which could be encompassed >under a PRINCE II project management regime) rather than a review of an >organisation's processes and, as such, is a one-off (but repeatable) >rather than on ongoing process. Any evaluation process is valid if the >result is valid and the only way to judge that is to repeat the >evaluation! > >My second problem is with ISO 15489 as a concept. This is a process to >determine records keeping requirements but surely this is the tail >wagging the dog. If the data capture and document management procedures >are in place (which is where you can really improve business efficiency >and reduce cost) then records management rules are a natural extension. >I guess it was the archivists who wrote ISO 15489 rather than those >responsible for the day to day business! > >Sorry, it's only Monday but roll on Friday! > >David Aspinall >Datum Solutions Limited >Datum House >4 Priory Close >Fleet >Hampshire >GU51 4ED >Direct Line: 01252 612805 >Mobile: 07785 234322 >[log in to unmask] > >-----Original Message----- >From: The UK Records Management mailing list >[mailto:[log in to unmask]] On Behalf Of Paul >Hetherington >Sent: 29 November 2004 17:01 >To: [log in to unmask] >Subject: ISO 15489 Certification > >I am aware of the provisions of Section 5 of ISO 15489-2:2001 which is >concerned with the Monitoring and Auditing of records management >systems and operations, but does anybody know of any formal >certification scheme for an organisations record management practices >as being compliant with ISO 15489? Or organisations that would under >take such a certification? I am interested in the position in the rest >of Europe as well > >Regards, > >Paul >_____________________________________________ >Paul Hetherington >Unisys Ltd _______________________________________________________________________ This e-mail has been scanned for all viruses by Star Internet TFPL Ltd 17-18 Britton Street, London, EC1M 5TL Tel + 44 (0)20 7251 5522 Fax + 44 (0)20 7251 8318 Sign up for TFPL job alerts to keep informed of any new exciting opportunities at http://www.tfpl.com/temporary_recruitment/candidates/cjob_alert.cfm http://www.tfpl.com/permanent_recruitment/candidates/pjob_alert.cfm ______________________________________________________________________ Confidentiality Notice This message may contain information and/or attachments private and confidential to TFPL. It is intended for the addressee(s) only. Any information contained herein is not to be passed to any third party. 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