For reference only. In Western Australia, the State Records Office has
issued a General Disposal Authority for Administrative Records and in
the section dealing with the 'day-to-day' operations of 'Technology and
Telecommunications' systems there is the following definition
15.12.4 System usage records (eg Internet services logs) D
(Destroy) Recommended Custody - 2 years after last action
but under Security
15.14.3 Security breaches - reports and investigations D
(Destroy) Recommended Custody - 7 years after last action
So again, the operational needs have to be addressed. If the logs are
just showing operational interaction then we will keep for 2 years but
where reports are run to detect security breaches and breaches are found
and are investigated then those reports would be kept for 7 years after
the investigation. Many 'secruity' breaches are found on systems but
most are just 'technical' and are not evidence of unwarranted action so
I would class those as being 'system usage records'.
If anyone would like to look at the GDA go to www.sro.wa.gov.au and
follow through the prompts on Recordkeeping etc
It's interesting to see the different issues that come up on the UK
list, some the same but others relate directly to legislation.
Cheers
Maureen Cooper
Office of the Auditor General
Perth
Western Australia
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Bailey, Trish
Sent: 21 October 2004 20:23
To: [log in to unmask]
Subject: Retention For Activity Logs - Apologies
Hi
Apologies if you have already received this but according to my
reports in my inbox I am having trouble posting this to the list - so
thought I would try one last time.
I have been asked a question on "how long do we keep Intranet
Activity Logs". I have looked in the information I have and can find no
reference to these.
Can anyone advise me the minimum retention period is for these.
I would be very grateful.
Kind regards
Trish Bailey
Records & Standards Officer
e-Business Team
Community Governance Portfolio
Borough of Telford & Wrekin
mailto: [log in to unmask]
tel: (01952) 203017 fax: (01952) 201053
www.telford.gov.uk
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