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See http://www.bsi-global.com/Portfolio+of+Products+and+Services/Books+Guides/Do c+Management/pd5000.xalter - which is the best set of manuals covering the overall processing of electronic documents from scanning (if appropriate) to long term storage and security. As Nick says, it's not rocket science but you do need to put the right procedures in place and you can destroy immediately after capture and confirmation. David Aspinall Datum Solutions Limited Datum House 4 Priory Close Fleet Hampshire GU51 4ED Direct Line: 01252 612805 Mobile: 07785 234322 <mailto:[log in to unmask]> [log in to unmask] -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Jim Whitaker Sent: 30 July 2004 15:27 To: [log in to unmask] Subject: Re: Scanned Invoices Nick No, in general the point of scanning them is to destroy the paper. Provided you comply with the relevant standards (and that is routine rather than rocket science) the paper is redundant straight away. Regards Jim ---------------------------------------------- Jim Whitaker Head of Information Management and Internal Communications British Educational Communications and Technology agency Millburn Hill Road Science Park Telephone 024 7679 7452 Coventry 024 7641 6994 (Ext 3341) CV4 7JJ Fax 024 7684 7071 -----Original Message----- From: Nick Fifield [mailto:[log in to unmask]] Sent: 30 July 2004 15:13 To: [log in to unmask] Subject: Scanned Invoices When a UK organisation scans paper invoices, does this have an impact on the retention of paper invoices (after scanning)? My initial impression is that when paper invoices are scanned, the paper version continues to be the original copy (and therefore is retained for 7 years)? Is the electronic version only treated as a "copy"? ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. www.mimesweeper.com **********************************************************************