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Are he Admin staff holding the keys part of OH staff? If not I would feel uncomfortable leaving a set of keys for the medical records with someone like HR or Safety. Particularly if you are informing management of the where abouts of the keys- they would then be able to access medical records. I would either arrange for the keys to be posted special delivery, arrange to hand them over personally or have an intermediary who is in OH. If it is a small firm is there a GP providing a service to the firm-could they be left with the surgery? Best wishes, Diane ----- Original Message ----- From: heather bearpark To: [log in to unmask] Sent: Thursday, February 05, 2004 11:34 AM Subject: Custody of OH records Hi everyone, I would be grateful for your thoughts on the following scenario: In house OH service has records on all employees currently employed. These include Pre Employments, Management referrals & Health Surveillance to varying degrees. Post holder is moving on & the service is likely to now transfer to an outside provider for what may be a very short period of time but most records will remain in location separate to the outside provider with admin staff holding keys, providing what is required to the external OH provider. Nobody else has access to records. Is it sufficient for the leaving post holder to write to the new provider (giving them a duplicate key) and a member of management in the employing company confirming these arrangements? Is there a document anywhere which which gives guidance on this? Am sure I have seen one in the past. Regards Heather Bearpark ------------------------------------------------------------------------------ Subscribe to MSN 8 today for a better internet experience and save over 25% on the usual price! ~~~~~~~~~~~~~~~ Please remove this footer before replying. Visit http://www.jiscmail.ac.uk/lists/occ-health.html for list archives ~~~~~~~~~~~~~~~ Please remove this footer before replying. Visit http://www.jiscmail.ac.uk/lists/occ-health.html for list archives