But post-Durant it's not just a matter of finding the file belonging to a
particular person. The file itself also has to be structured so that you
can find specific information. (E.g. can you send the temp away to find out
whether person X has used up their holiday entitlement this year yet?)
Paul Ticher
0116 273 8191
22 Stoughton Drive North, Leicester LE5 5UB
I hereby require any recipient of this message not to use my personal data
for direct marketing purposes.
----- Original Message -----
From: "Scourfield, Brenda" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Wednesday, December 22, 2004 8:58 AM
Subject: Re: SAR - Employee Recs
> But if the personnel files are filed by name, a temp could find the file.
If
> they are filed by pay number and the data subject supplies this number
then
> the file could be located. If the files are all piled in a heap or thrown
> into a filing cabinet in any order a temp could not find the file and the
> data would not have to be supplied. Why shouldn't we disclose in the first
> two instances ?
>
> Brenda Scourfield
> Team Leader
> I.T. Division
> Pembrokeshire County Council
> County Hall
> Haverfordwest
> SA61 1 TP
>
> Tel 01437 775380
>
> > -----Original Message-----
> > From: Turner8 [SMTP:[log in to unmask]]
> > Sent: 22 December 2004 08:42
> > To: [log in to unmask]
> > Subject: Re: [data-protection] SAR - Employee Recs
> >
> > The policy here in MoD has always been to allow people access to their
> > files, even though there is no right through DPA (post-Durrant).
> >
> > However, if you do not allow people access to their files now there is
no
> > reason to expect any change when FOI comes in. Under FOI there is a
> > specific
> > exemption from all DPA principles for personnel matters.
> >
> > ----- Original Message -----
> > From: "Broom, Doreen" <[log in to unmask]>
> > To: <[log in to unmask]>
> > Sent: Tuesday, December 21, 2004 2:56 PM
> > Subject: [data-protection] SAR - Employee Recs
> >
> >
> > ***** This email was sent via the INTERNET *****
> >
> > I have just read an article that we cannot see our own employee records.
> > I
> > thought we could or is it only after we have left our employment? Been
> > doing this job for how long and didn't know.
> >
> > Also, anyone any thoughts on when FOI comes in - someone has asked me if
> > they can ask Personnel/Human Resources if they can have sight of the
> > re-grading procedures. I would have thought this was OK but there seems
> > to
> > be some doubt in Personnel. As always any help appreciated.............
> >
> > Doreen
> > Doreen Broom
> > Access to Information Officer
> > Scottish Borders Council
> > Tel: 01835 826516
> > Fax: 01835 825041
> >
> >
> >
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