Lloyd M J B (ISeLS) on 15 November 2004 at 12:06 said:-
> it would appear
> that any user
> can put a deletion date on an email or Word document rather
> than have such
> decisions be made according to the University's records
> retention schedule.
I think setting the weed date feature on mail you send has been around for
some time, as has the ability to recall e-mails, both providing individuals
with some control of the data they transmit.
It is interesting how data retention periods can change, sometimes
irrespective of the data subjects wishes, as data moves between
organisations/individuals. Some of those changes are clearly
understandable, others seem very puzzling.
A standardized retention period seems to have done nothing to leverage any
technological potential in support of the DPA principles, and the weed and
recall facilities have been very little known about.
It would be interesting to hear reasons from the various sectors behind
(not)allowing the sender of received e-mail to determine the retention
period for any e-mail they may send to the organisation. Where does that
divide sit/and why?
Ian W
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of
> Lloyd M J B (ISeLS)
> Sent: 15 November 2004 12:06
> To: [log in to unmask]
> Subject: Re: M$oft Information Rights Management Service (run by them)
>
>
> I have advised our technical staff that they can evaluate
> this but on no
> account must it be rolled out for active use until the
> records management
> issues have been fully considered. Initially, it would appear
> that any user
> can put a deletion date on an email or Word document rather
> than have such
> decisions be made according to the University's records
> retention schedule.
>
> Mike
>
>
> > From: Tim Trent <[log in to unmask]>
> > Organization: Marketing Improvement
> > Reply-To: Tim Trent <[log in to unmask]>
> > Date: Fri, 12 Nov 2004 09:47:06 -0000
> > To: <[log in to unmask]>
> > Subject: M$oft Information Rights Management Service (run by them)
> >
> > Outlook 2003 seems have acquired a new feature. And on the
> face of it a
> > positive feature. Emails with some sort of credentials. I
> looked at
> > signing up for it today but backed off as soon as it
> explained I had to sign
> > in with my passport(!) and that some sort of data storage
> about me and my
> > emails would be performed.
> >
> > This confused me, since I became unsure what would be
> stored, and indeed
> > where it would be stored.
> >
> > Does anyone have the knowledge to tell me if I am being
> more than usually
> > paranoid?
> >
> >
> >
> >
> > Tim Trent - Consultant
> > Direct: +44(0)1344 392644 Mobile:+44(0)7710 126618
> > email: [log in to unmask]
> > <blocked::mailto:[log in to unmask]>
> > Marketing Improvement Limited, Abbey House, Grenville
> Place, Bracknell,
> > United Kingdom, RG12 1BP
> <blocked::http://www.marketingimprovement.com/>
> > http://www.marketingimprovement.com
> >
> >
> >
> > This message is for the intended addressee's use only. It
> may contain
> > confidential, proprietary or legally privileged information. No
> > confidentiality or privilege is waived or lost by any
> mis-transmission. If
> > you receive this message in error, please immediately
> delete it and all
> > copies of it from your system, destroy any hard copies of
> it and notify the
> > sender. You must not, directly or indirectly, use,
> disclose, distribute,
> > print, or copy any part of this message if you are not the intended
> > recipient. Any views expressed in this message are those of
> the individual
> > sender, except where the message states otherwise and the sender is
> > authorised to state them to be the views of any such entity.
> >
> >
> >
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> > All archives of messages are stored permanently and are
> > available to the world wide web community at large at
> > http://www.jiscmail.ac.uk/lists/data-protection.html
> > If you wish to leave this list please send the command
> > leave data-protection to [log in to unmask]
> > All user commands can be found at : -
> > http://www.jiscmail.ac.uk/help/commandref.htm
> > (all commands go to [log in to unmask] not the list please)
> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> All archives of messages are stored permanently and are
> available to the world wide web community at large at
> http://www.jiscmail.ac.uk/lists/data-protection.html
> If you wish to leave this list please send the command
> leave data-protection to [log in to unmask]
> All user commands can be found at : -
> http://www.jiscmail.ac.uk/help/commandref.htm
> (all commands go to [log in to unmask] not the list please)
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
