We are drawing up a records retention schedule for our employment records
and have been advised by an employment lawyer that although written
warnings are only "live" for a year, it is perfectly in order for them to
remain on the file thereafter to inform any potential future disciplinary
procedures.
I'd be very grateful for list members' views on this, and for examples of
practice elsewhere. Personally I believe that if a warning is no longer in
force it should be removed from an individual's personnel file, but that's
really a gut reaction based on no firm evidence.
Can't find any reference to these records in the OIC's employment records
code of practice, but it may be that I'm not looking hard enough.
Many thanks in advance.
Sarah Westwood
Records Management Officer
Girton College
Cambridge CB3 0JG
Tel: 01223 338976
Fax: 01223 338896
Website: www.girton.cam.ac.uk
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