In my earlier reply I forgot to mention that there is guidance on the IC website regarding disclosures to Members. The URL is pasted below (as it goes over two lines be careful pasting it into the browser bar). http://www.informationcommissioner.gov.uk/cms/DocumentUploads/Advice%20to%20Local%20Authorities%20on%20Disclosures%20of%20Personal%20Data%20to%20Elected%20Members.pdf Regards, Graham ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html If you wish to leave this list please send the command leave data-protection to [log in to unmask] All user commands can be found at : - http://www.jiscmail.ac.uk/help/commandref.htm (all commands go to [log in to unmask] not the list please) ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^