I agree, Mary. The spirit of the the Act is for openness, not to try to find
out a way not to disclose all the time.
Brenda Scourfield
Team Leader
I.T. Division
Pembrokeshire County Council
County Hall
Haverfordwest
SA61 1 TP
Tel 01437 775380
> -----Original Message-----
> From: Mary Liddell [SMTP:[log in to unmask]]
> Sent: 22 December 2004 11:15
> To: [log in to unmask]
> Subject: Re: [data-protection] SAR - Employee Recs
>
> Our policy here is to allow the individual to inspect their personnel
> file. If they want a copy of anything in it, we provide it at that time.
>
> While it's clear that unstructured personnel files are exempt from access,
> we don't see any reason to irritate our employees unnecessarily.
>
> Mary F. Liddell
> Data Protection and Information Officer
> Brunel University
>
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]]On Behalf Of Scourfield, Brenda
> Sent: 22 December 2004 11:08
> To: [log in to unmask]
> Subject: Re: [data-protection] SAR - Employee Recs
>
>
> But what if they ask to see all their file and not just the contract. They
> could just browse through it.
> Also if the file is in chronological order one would the assume the
> application form was first, then the references, then the contract etc
> etc.
>
> Brenda Scourfield
> Team Leader
> I.T. Division
> Pembrokeshire County Council
> County Hall
> Haverfordwest
> SA61 1 TP
>
> Tel 01437 775380
>
> > -----Original Message-----
> > From: Donald Henderson [SMTP:[log in to unmask]]
> > Sent: 22 December 2004 10:42
> > To: [log in to unmask]
> > Subject: Re: [data-protection] SAR - Employee Recs
> >
> > Because the file itself may not be structured - you might have to look
> > through every one of the pages to find information about their contract
> > if there was no section marked "contract of employment"....
> >
> > -----Original Message-----
> > From: This list is for those interested in Data Protection issues
> > [mailto:[log in to unmask]] On Behalf Of Scourfield, Brenda
> > Sent: 22 December 2004 08:59
> > To: [log in to unmask]
> > Subject: Re: [data-protection] SAR - Employee Recs
> >
> >
> > But if the personnel files are filed by name, a temp could find the
> > file. If they are filed by pay number and the data subject supplies this
> > number then the file could be located. If the files are all piled in a
> > heap or thrown into a filing cabinet in any order a temp could not find
> > the file and the data would not have to be supplied. Why shouldn't we
> > disclose in the first two instances ?
> >
> > Brenda Scourfield
> > Team Leader
> > I.T. Division
> > Pembrokeshire County Council
> > County Hall
> > Haverfordwest
> > SA61 1 TP
> >
> > Tel 01437 775380
> >
> > > -----Original Message-----
> > > From: Turner8 [SMTP:[log in to unmask]]
> > > Sent: 22 December 2004 08:42
> > > To: [log in to unmask]
> > > Subject: Re: [data-protection] SAR - Employee Recs
> > >
> > > The policy here in MoD has always been to allow people access to their
> >
> > > files, even though there is no right through DPA (post-Durrant).
> > >
> > > However, if you do not allow people access to their files now there is
> >
> > > no reason to expect any change when FOI comes in. Under FOI there is a
> >
> > > specific exemption from all DPA principles for personnel matters.
> > >
> > > ----- Original Message -----
> > > From: "Broom, Doreen" <[log in to unmask]>
> > > To: <[log in to unmask]>
> > > Sent: Tuesday, December 21, 2004 2:56 PM
> > > Subject: [data-protection] SAR - Employee Recs
> > >
> > >
> > > ***** This email was sent via the INTERNET *****
> > >
> > > I have just read an article that we cannot see our own employee
> > > records. I thought we could or is it only after we have left our
> > > employment? Been doing this job for how long and didn't know.
> > >
> > > Also, anyone any thoughts on when FOI comes in - someone has asked me
> > > if they can ask Personnel/Human Resources if they can have sight of
> > > the re-grading procedures. I would have thought this was OK but there
> >
> > > seems to be some doubt in Personnel. As always any help
> > > appreciated.............
> > >
> > > Doreen
> > > Doreen Broom
> > > Access to Information Officer
> > > Scottish Borders Council
> > > Tel: 01835 826516
> > > Fax: 01835 825041
> > >
> > >
> > >
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