Aren't we all guilty here of not allowing common sense to prevail? I would
go back to the individual, explain the situation, and ask him if there might
be another way in which to find the specific information he wants. If
you're straight with people, they are, on the whole prepared to be
reasonable. I had a similar request once and it turned out they just wanted
a list of the courses they'd done to put it on their CV! I wouldn't be
prepared to root through 266 archive boxes just to help an employee take all
the training we'd invested in them to another employer (Uh-oh, it's that
Friday feeling taking hold once more!)
-----Original Message-----
From: Tony Bowden [mailto:[log in to unmask]]
Sent: 23 January 2004 14:09
To: [log in to unmask]
Subject: Re: [data-protection] Subject Access Requests -
disproportionate effort and relevant fili ngsystem
On Fri, Jan 23, 2004 at 01:16:05PM +0000, Emma Chilcott wrote:
> if the answer above is 'yes', do we have sufficient grounds to say it
> would be a 'disproportionate effort' to find the information
This isn't what disproportionate effort means.
Disproportionate effort is related to the provision of the information,
not the collating of it in the first place.
It's there to cover cases like fancy medical scans etc that can only be
viewed with multi-million pound equipment. You still have to provide the
information to the subject somehow, but not necessarily in a permanent
form (e.g. letting them come see it)
Tony
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