In message <[log in to unmask]>, at
09:02:22 on Fri, 5 Nov 2004, Chris Spray <[log in to unmask]> writes
>I think the argument would run that if you tell everyone concerned that
>you are keeping all emails and why, does that not cover you for
>principles 1,2 and 5?
The reason you are keeping them still has to be legitimate. TICO doesn't
believe that keeping all comms data [related to who sent emails and
when, not even content] is legitmate if the only reason is "so we can be
nice to the police if they ask for something at some unspecified point
in the future". Even if you tell all the customers that this is the
case.
However, other Regulatory requirements to keep emails will undoubtedly
assist the Data Controller in making a case. But I think individual
circumstances will dictate whether or not that case is watertight if
(eg) they are keeping all emails because they need to have access to
0.01% of them for regulatory purposes.
--
Roland Perry
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