***** THIS EMAIL WAS SENT VIA THE INTERNET *****
If a member of staff has been disciplined do you inform them that the record
will be removed after a certain period. If so, then you cannot then hold
the record.
D
-----Original Message-----
From: Sarah Westwood [SMTP:[log in to unmask]]
Sent: 19 January 2004 10:17
To: [log in to unmask]
Subject: Retention of written warnings
***** THIS EMAIL WAS RECEIVED FROM THE INTERNET *****
We are drawing up a records retention schedule for our employment
records
and have been advised by an employment lawyer that although written
warnings are only "live" for a year, it is perfectly in order for
them to
remain on the file thereafter to inform any potential future
disciplinary
procedures.
I'd be very grateful for list members' views on this, and for
examples of
practice elsewhere. Personally I believe that if a warning is no
longer in
force it should be removed from an individual's personnel file, but
that's
really a gut reaction based on no firm evidence.
Can't find any reference to these records in the OIC's employment
records
code of practice, but it may be that I'm not looking hard enough.
Many thanks in advance.
Sarah Westwood
Records Management Officer
Girton College
Cambridge CB3 0JG
Tel: 01223 338976
Fax: 01223 338896
Website: www.girton.cam.ac.uk
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
********************************************************************
* This email is privileged, confidential and subject to copyright. *
* Any unauthorised use or disclosure of its content is prohibited. *
* The views expressed in this communication may not necessarily *
* be the views held by Scottish Borders Council. *
********************************************************************
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
