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Dear All, The ADS is pleased to announce its policy on archiving and disseminating National Period and Local Archaeological and Historical Society Journals. National period and local historical and archaeological journals play a key role in publishing archaeological reports, and in some cases, they represent the only record we have of archaeological excavations and discoveries. As the nature of 21st-century publication changes and the discipline begins to take advantage of electronic dissemination many local and national societies have begun to explore the provision of digital versions of their journal in parallel to traditional annual printed editions, a move welcomed by readers and libraries. As part of its role of providing long-term preservation and dissemination for digital archaeological resources produced in the UK the ADS has been considering ways in which it can facilitate on-line access to UK journals. How much does it cost? We have recently reviewed our charging policy for societies who wish to make available digital versions of their journals via the ADS, and have agreed a single flat-rate charge per volume of £300 + VAT (at standard rate). For those undertaking a programme of digitization of back issues we can provide separate costs for their archive and dissemination on request. What service do we offer? We are happy to discuss the deposition, preservation and dissemination of digital editions of journals, as pdf files. The service we offer includes: 1. Constructing an HTML table of contents page to provide hyper-linked access to each article. 2. Mounting and cataloguing the resource in the ADS online catalogue, making it available free of charge to the international research community according to our standard terms and conditions of use. 3. Listing the resource in the ArchWay database and the ADS virtual e-journal library, to increase its accessibility. 4. Preservation of the files provided. 5. Delayed release of the electronic edition after 3 years, or sooner if preferred. If you require more than this, for example, the archiving and delivery of additional material, linked to journal articles (finds databases, extra images etc) then we would be happy to provide additional costings based on our standard file-based charging policy. We regret that we do NOT: 1. Provide a scanning service for back issues. 2. Run a subscription service; access to all on-line resources archived by the ADS is free of charge to all authorised users. However, we may be able to provide advice or contacts for help in these areas. The CBA is exploring the possibility of putting together a consortium of journals interested in developing online delivery. Those interested should contact Mike Heyworth at the CBA directly. What do you have to do? 1. Contact the ADS (Catherine Hardman, [log in to unmask]) for an initial discussion about your requirements. 2. Provide the ADS with pdf versions of the journal (one pdf per article, not exceeding 0.5Mb per file). Your printer will normally generate these as part of the production process. 3. Sign a deposit licence (one licence will cover all volumes of the same journal). Catherine Hardman Collections Development Manager The Archaeology Data Service Department of Archaeology University of York King's Manor York YO1 7EP Tel: +44 (0)1904 433954 Fax: +44 (0)1904 433939 email: [log in to unmask] http://ads.ahds.ac.uk