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In most cases, the Statute of Limitations would be the over-riding driver for retention of short-term contracts in the pharma industry. There will be other records relating to individuals that will be required to be retained for a longer period of time (e.g. training records/CVs to support GLP studies or clinical trials) but I do not believe it is standard practice to include contracts of employment as GxP records. Eldin. -----Original Message----- From: Leonard, Richard [mailto:[log in to unmask]] Sent: 18 February 2003 16:36 To: [log in to unmask] Subject: Re: Retention for short-term contracts A bit off-topic for Christine's area of work, but here's a pharma example. When I worked in the industry we kept a close record of lab notebooks, even for industrial trainees. Imagine the risk to the organisation if the new wonder drug is discovered by some trainee who then walks off with the findings at the end of a placement. It takes years to bring a compound from R&D to the market - you might need to defend your intellectual property rights years after the discover took place. Richard Leonard -----Original Message----- From: Marsh, Mike [mailto:[log in to unmask]] Sent: 18 February 2003 16:27 To: [log in to unmask] Subject: Re: Retention for short-term contracts Christine, I agree with Gerry's comments. Short-term staff and agency staff and contractors are often employed by someone else. Nevertheless, they do work within your organisation and premises, and are exposed to the same Health & Safety risks etc. In theory, they could come back at you with litigation years after they leave. Hence the Statute of Limitation (current year plus six in UK) applies. In areas such as the nuclear industry, there may be other legislation that applies? In pharmaceuticals, regulatory requirements (depending on which work unit the staff worked) could require much longer retention? Perhaps Eldin Rammell or Alan McQuitty could comment on that please? Mike. -----Original Message----- From: Christine Walker [mailto:[log in to unmask]] Sent: mardi, 18. février 2003 16:38 To: [log in to unmask] Subject: Retention for short-term contracts My organization (OSCE) is involved in election monitoring in many countries. This means hiring large numbers of people for roughly 1 or 2 months. I have investigated the PRO website and seen the retention schedule for personnel records and for contracts - any thoughts on appropriate retention for short-term personnel contracts?