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I agree with nearly all you said, especially that the original is whatever you receive in whatever format, and that electronic originals (whether sent to the organisation or created by it) should be one of the first steps to going paperless but I would not refer to that as the "paperless office", just one small step on the way. The paperless office means, to me, no paper, and I don't see that ever happening. A lot can be accomplished towards it but not all the way. Going electronic or reducing paper, would, I think, be better terms for that move. Grahame Gould Records Manager Shire of Wyndham East Kimberley 115 Coolibah Drive PO Box 614 Kununurra 6743 [log in to unmask] 08 9168 1677 www.thelastfrontier.com.au This email may contain confidential information. If you are not the intended recipient, please contact me. The views expressed in this email may or may not be the official position of SWEK. Airnorth flies to Kununurra - contact QANTAS or your travel agent for details -----Original Message----- From: Eldin Rammell [mailto:[log in to unmask]] Sent: Thursday, 20 February 2003 17:19 To: [log in to unmask] Subject: Re: Paperless office... Just a couple of additional comments on this topic.... Firstly, whilst the comment below is true in some organisations and countries, it is not necessarily valid in all situations. We operate in an environment where scanning according to the appropriate guidance document permits destruction of originals. I think it is the responsibility of each Records Manager to work with his/her Legal colleagues to determine if local legislation and regulations permit the destruction of originals. In many situations, this will be permitted. My second comment was just a reminder that "going paperless" does not just mean converting paper to electronic. It also means not producing paper from your own electronic documents. In many industries - mine amongst them - the regulations specifically define originals as the source ELECTRONIC documents. It is therefore counter-productive to generate hard-copy and have hard-copy archived since this is not required by the regulatory agencies that we're subject to. Like others who have already corresponded on this topic, I'm not living with my head in the clouds (not all the time anyway!). Our staff will still generate hard-copy and use hard-copy in their day-to-day work. We're never going to get the paperless office. However, as Records Managers I believe we need to be encouraging our staff to view those as "convenience copies" copies and move towards having the electronic records are the "archivable" copy. We're promoting the less-paper office! Eldin. -----Original Message----- From: Grahame Gould [mailto:[log in to unmask]] Sent: 20 February 2003 00:21 To: [log in to unmask] Subject: Re: Paperless office... >>Scanning doesn't remove the need to keep the original >>according the government/archive requirements.