Ahem, I know its Friday but will everyone at the back stay awake (just be grateful you haven't just spent four hours in a traffic jam on the M25) and reread Section 8(2) - "disproportionate effort" applies only to whether you provide copies in permanent form. Your defence against trawling through 2,500 pc's , pockets full of fluffy sweets etc is in Section 7(3) - "...unless he is supplied with such information as he may reasonably require..." This does however mean that you should have appropriate ways of searching across systems, including email/voicemail and should, like Theseus (him wot slew the Minotaur), follow any thread you find. Alasdair Warwood ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html If you wish to leave this list please send the command leave data-protection to [log in to unmask] All user commands can be found at : - www.jiscmail.ac.uk/user-manual/summary-user-commands.htm (all commands go to [log in to unmask] not the list please) ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^