0100,0100,0100Please send all replies to [log in to unmask]
International Council on Archives, Scientific Universities
and Research Institutions Meeting
September 4th to 7th 2001 - Imperial College, London:
0100,0100,0100EXPLORING ELECTRONIC RECORDS: SHARING PROBLEMS AND
SOLUTIONS ACROSS THE ARCHIVAL AND SCIENTIFIC WORLDS
The seminar will bring together professionals from different sectors - archivists,
records managers, scientists and IT specialists - to explore common problems
and formulate solutions The seminar will consist of overview sessions, papers
from expert speakers and discussion workshops where participants will develop
collaborative solutions with specialists from other sectors.
Throughout the seminar, there will be demonstrations of databases and archival
electronic access projects. The seminar will also include a morning session at
the Public Record Office, visits to archives in London, two receptions and the
conference dinner.
Organising Committee:
Anne Barrett, Archivist, Imperial College of Science Technology and Medicine,
London, England & Renata Arovelius, Archivist, Sveriges
Lantsbruksununiversitet,Times New Roman ArialUppsala, Sweden.
Full programme amd registration details at
http://www.lib.ic.ac.uk/archives/conference.htm
SEMINAR PROGRAMME
0100,0100,0100DAY 1 4 SEPTEMBER 2001
8.30 - 9.30 Registration
9.30 a m Opening by Imperial College Rector, Sir Richard Sykes.
Session 1 Electronic Records from Creation to Retention: Perspectives from
Concerned Constituencies - Issues for Discussion.
10.15-10.35 Overview Session
The short papers in this session will raise some of the issues common to the
archival, scientific and ICT sectors, and will stimulate debate about shared
solutions.
Archivist's Perspective: Issues Raised by Electronic Records Creation,
Retention and Access
Scientist's Perspective: Personal papers and Research Results, the Differential.
Historian's Perspective: What Will we Have to Work With in the Future? ICT
Specialist's Perspective: Electronic Records - How We Can Work With You
10.35-12.45 Expert/Keynote papers:
Expert speakers will develop some of the issues raised in the overview session.
10.35 New Ways of Working: Implications for Intellectual Property Ownership
Megan Sniffin-Marinoff, Head MIT archives and Special Collections
11.00 Coffee
11.30 Data Immortality: Towards a Semantic Web as an Archive
Henry Rzepa, Reader Imperial College Department of Chemistry
12.00 Issues in Retrieval - What is Real and What is Not
Kevin Ashley, Manager University of London Computer Centre
12.30
Discussion of Papers and Workshops Preparation
Discussion of the papers given
Preliminary questionnaire to prepare for the afternoon discussion groups
13.00pm Lunch
14.00-15.00 Discussion Workshops: What do electronic records mean to our
work?
Participants will break up into groups, composed of professions from each
sector. In this session, participants will discuss some of the issues raised in
the morning's papers and how they impact in each sector.
15.00 Tea
15.30 Pharmaceutical Sector Approach to e-records
Mike Marsh, Records Manager Astrazeneca
16.00 E-records: Scientists, Administrators and Commercial Requirements
Russell McCaskie CSIRO Australia
16.40 Demonstration of Electronic Patient Records Database
Professor Dick Kitney, Bagrit Centre, Imperial College
19.00 Reception
DAY 2 5 SEPTEMBER 2001
Session 2 Co-Creating: Towards a Policy for Satisfaction of each Profession's
Needs
9.30 Co-operation and Competencies - Towards an Understanding of Each
Others Needs - Developing the competencies to meet them.
University College London, School of Library Archive and Information Studies.
10.00 All Parties Discussion Forum
The Workshop Discussion Groups will meet again to continue discussion of
issues from each profession's point of view.
Coffee
Each group will report back to the full meeting.
Following the issues highlighted in the reports, common solutions will be
devised over the remainder of the seminar.
13.00 Lunch
14.00 Visits to Archives:
One from the following to be selected at registration:
Wellcome Library Contemporary Medical Archives
Royal Society
Royal Institution
Natural History Museum
Royal Society of Arts
National Gallery
Full directions to these institutions will be provided
18.00 Reception: Wellcome Library
DAY 3 6 SEPTEMBER 2001
Session 3 Access and Legislation
9.30 Access: The Remote User, Current Projects and Web Issues
Speakers from archival access projects will discuss and demonstrate them
10.30 Practical Preservation of Electronic Media
Jonathon Farley, Conservator Royal Botanical Gardens, Kew
11.00 Coffee
11.30-13.00 Workshop Discussion Groups
Reports back to the full seminar, and discussion of outcomes.
14.00-15.00 Legislation and Electronic Record Keeping, A World View.
14.00 The Management of the Data Protection Act in British
Universities:University College, a Case Study.
Rosamund Cummings, Records Manager, University College London.
14.20 European Legislation
Magnus Gudmundsson, University of Iceland
14.40-15.30 North America and Southern Hemisphere
to be confirmed
15.30 Tea
16.00-16.30 Panel Discussion to finalise outcomes and conference statement
16.45-17.15 SUV General Meeting
To be addressed by Hannah Karjewska, Polish Academy of Sciences
Optional Tour of Queen's Tower/Imperial College Medical School
Conference Dinner, Imperial College
DAY 4 7 SEPTEMBER 2001
Session 4
(optional) Public Record Office
10.00-13.00 Papers relating to policy on electronic records and government
initiatives
Tour of the Public Record Office
Lunch Visit to the Botanical Gardens, Kew. Tour of Archives/herbarium (limited
numbers, donation to Kew Gardens fund necessary) and optional visit to the
Gardens. See booking form.Times New Roman
