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Have personally come to the conclusion that persons involved in processes or particular jobs are not always aware of all of the information which is available relating to that job, or any person mentioned within the data in their area, and cannot always find it all. I know to my cost that some subject access requests which are limited to specific data are not always easy to deal with when reliance is placed on human memories or application specific search mechanisms. I would be interested to hear of any software tools which are available and in use to search networks in order to compile a response to subject access requests. It is not unusual in my circumstances to receive the occasional subject access request for all personal data held, which can be particularly difficult to deal with effectively, so any tools which can simplify the task would be a great boon. The dream search tool would be able to search e-mail, word processing, spreadsheets, databases and other application specific data containing personal information across an organisational LAN/WAN. What about the security headache then though? Ian W ----- Original Message ----- From: "Broom, Doreen" <[log in to unmask]> To: <[log in to unmask]> Sent: Wednesday, January 31, 2001 3:59 PM Subject: Re: 40 days or not 40 days that is t > All > I note what you say but as I work with a local authority - I always write to > ask if there is specific information - one of my recent replies: > "Please send me the information I am entitled to under Section 7(1) and > 7(1)(d) of the DP Act 1998"...this does not give me specific information > e.g. Financial information etc...I think rather than be difficult - why not > give them their information (if they are entitled to it) and I put myself in > their position - what if it was me requesting the information? We are all > entitled to it! > Doreen Broom > Data Administrator > Scottish Borders Council > Council HQ > Newtown St.Boswells > Melrose > Borders TD6 0SA > > Tel: 01835 824000 > > > > -----Original Message----- > > From: [log in to unmask] [SMTP:[log in to unmask]] > > Sent: 31 January 2001 15:15 > > To: [log in to unmask] > > Subject: Re: 40 days or not 40 days that is t > > > > As far as I am concerned, you can definitely wait until the data subject > > has provided all the 'necessary' information before the 40-days begins. > > > > Regards > > > > Matthew > > > > > > > > > > [log in to unmask]@JISCMAIL.AC.UK> on 31/01/2001 15:01:00 > > > > Please respond to [log in to unmask] > > > > Sent by: This list is for those interested in Data Protection issues > > <[log in to unmask]> > > > > > > To: [log in to unmask] > > cc: (bcc: Matthew Nunn/Registry/Southampton Institute) > > Subject: 40 days or not 40 days that is t > > > > > > Date: 31 January 2001 > > To: internet EXTERNAL > > From: Stuart Roderick GBSAFE00 HR Systems > > > > Subject: 40 days or not 40 days that is the Q > > > > /internet > > to: [log in to unmask] > > > > Dear All, > > > > Under the DPA98 we have to comply within 40 days of receiving a request > > from > > an individual. > > > > My question is this- What happens if the individual does not supply > > sufficient > > data on their letter to enable us to search for them on our systems. If > > we > > respond to their request and ask for more details and they take 38 days to > > respond can we start the 40 days from the date of their response or is it > > from > > the initial date of the 1st letter?? > > > > Many thanks for your help > > > > Stuart > > > > > > > > > > > > > > > > > > Stuart Roderick > > HR Systems Executive > > > > > > > > ************************************************************************** > > ** > > > > * Unencrypted electronic mail is not secure and may not be authentic. > > * > > * If you have any doubts as to the contents please telephone to confirm. > > * > > * The information contained in this message is confidential and is > > * > > * intended for the addressee(s) only. If you have received this message in > > * > > * error or there are any problems, please notify the originator > > * > > * immediately. The unauthorised use, disclosure, copying or alteration of > > * > > * this message is strictly forbidden. Opinions, conclusions and other > > * > > * information expressed in this message are not given or endorsed by > > * > > * Safeway unless otherwise indicated by an authorised representative > > * > > * independent of this message. > > * > > ************************************************************************** > > ** > > > ________________________________________________________________ > > This e-mail is privileged, confidential and subject to copyright. > Any unauthorised use or disclosure of its contents is prohibited. > The views expressed in this communication may not necessarily > be the views held by the Scottish Borders Council. > _________________________________________________________________