I think it does make a difference. The file has to be structured by
reference to the data-subject, which for a personnel system will be the
employee not the next-of-kin.
Stuart Cashmore
Data Security Manager
McKesson Information Systems UK Ltd, No. 1 Nine Elms Lane, LONDON SW8 5RR
Tel. 020-7819 5083 (with Voicemail)
Mob. 07799-790019
Fax. 020-7819 5100
e-mail [log in to unmask]
<mailto:[log in to unmask]>
-----Original Message-----
From: Jones, Rhys : Retail [SMTP:[log in to unmask]]
Sent: 17 September 2001 12:58
To: [log in to unmask]
Subject: Re: Next-of-Kin details
Cindy
I didn't think this made any difference. Provided that the record
is held
as part of a manual file which is structured by any criteria, it
falls
within the scope of the Act. Therefore, the retention of an
individual's
details within a manual file structured by reference to another,
e.g. a
personnel file, will technically be subject to the requirements of
the Act.
Rhys
Rhys Jones
Data Protection Team
Tel: 7-2000-5106 (external 01565 615 106)
> -----Original Message-----
> From: Cindy Burnes [SMTP:[log in to unmask]]
> Sent: 17 September 2001 12:10
> To: [log in to unmask]
> Subject: Re: Next-of-Kin details
>
> You might also consider that, as far as manual personnel records
are
> concerned, the record may not amount to a 'relevant filing
system,' as it
> arguably will not be structured by reference to the relevant
individuals
> (next-of-kin).
>
> Cindy
>
> Subscriptions Department
> Privacy & Data Protection
> 44 Tregarvon Road London SW11 5QE
> Tel. +44 (0)20 7924 1927
> Fax. +44 (0)870 137 7871
> http://www.privacydataprotection.co.uk
>
> -----Original Message-----
> From: This list is for those interested in Data Protection
issues
> [mailto:[log in to unmask]] On Behalf Of Trent,Tim
> Sent: 13 September 2001 12:01
> To: [log in to unmask]
> Subject: Re: Next-of-Kin details
>
> We are either getting the "emergency contact's" own signature on
the form
> or
> considering seriously writing to each and every one stating the
purposes
> for
> which their data is held, or asking each employee to revalidate
the
> details
> with a signature.
>
> Our data is pan EEA as well, which gives an interesting additional
> perspective
>
> _____________________________________________________________
> Tim Trent
> Chief Privacy Officer EMEA
> > Gartner
> EMEA Marketing, Tamesis, The Glanty, Egham, Surrey, United
Kingdom,
> TW20 9AW
> Switchboard +44 (0)1784 431 611, Direct Line +44 (0)1784 267 335,
Mobile
> +44 (0)7710 126 618
> Visit our home on the web: http://www.gartner.com
>
> The opinions expressed in this message are my own, and may or may
not
> reflect those of my employer. They are expressed as a part of the
> discussion on the JISCMail mailing list on data protection and for
no
> other purpose. They have no legal standing and are offered as
part of
> informed and informal discussion. They may NOT be attributed to
> Gartner in any way.
>
>
> -----Original Message-----
> From: Peter Wilson [mailto:[log in to unmask]]
> Sent: 13 September 2001 11:32
> To: [log in to unmask]
> Subject: Next-of-Kin details
>
>
> Scenario:
> Next-of-kin details are completed at the discretion of the
employee (for
> emergency purposes use only) If employee decides to complete
details box
> is
> it sufficient to tell the employee to inform the emergency contact
of the
> fact that their details are held by employer or is the onus on the
> employer
> to inform contact of the fact?
>
> Any views? How are others dealing with this ? Or am I just
> scaremongering?
>
> Peter.
>
> Peter Wilson
> Data Protection Officer
> University of Paisley
>
>
>
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