The only point I would make is that the word "occasional" may be open to
interpretation.
Doreen Broom
Data Administrator
Scottish Borders Council
Council HQ
Newtown St.Boswells
Melrose
Borders TD6 0SA
Tel: 01835 824000
> -----Original Message-----
> From: Chinery, Colin (Finance, IT - Solihull MBC)
> [SMTP:[log in to unmask]]
> Sent: 08 March 2001 14:36
> To: [log in to unmask]
> Subject: Quis custodiet ipsos custodes? (Who monitors the monitors?)
>
> As Solihull MBC we have published an Acceptable Use Policy for Email and
> are
> obtaining all users signatures that they agree to abide by it.
>
> We allow reasonable personal use -
>
> "The Council e-mail facilities are provided primarily for business
> use. However a limited, reasonable amount of personal, private use will be
> allowed: this personal use should be in your own time where possible, but
> occasional, reasonable use in work-time is permitted. Personal use should
> be restricted to short messages, and you must not include attachments to
> personal e-mail circulated within the Council."
>
> and in the next paragraph have included the warning that -
>
> "E-mail monitoring
> All e-mail (including personal e-mail) is logged, and the Council
> reserves the right to inspect the contents of any e-mails you send or
> receive. You should be aware that deleted e-mails can also be retrieved.
> The Council will not inspect individual e-mails unless
> there
> is a reasonable suspicion that this or any other Council policy has been
> breached. Guidance and authorisation for any such inspection should be
> sought from an appropriate senior manager.
> There may be occasions when you are off work for an
> unexpected period, and it may be necessary for your manager to be given
> access to your mailbox.
> The Council may also use the log files to analyse overall
> traffic and usage."
>
> I have said that we should have a log of any monitoring runs and that no
> run
> should be carried out without a written request for the operation that is
> authorised by a senior manager.
>
> I wonder if any of you have produced a supplementary policy relating to
> the
> proper use of such monitoring.
>
> I was thinking that anyone receiving the data should sign an undertaking
> not
> to use it for any other purpose and should agree to destroy any files
> produced as soon as they are no longer required. (Avoiding the "I'll keep
> this just in case" problem).
>
> (Replies in English please!)
>
>
>
>
> Colin Chinery
> Data Protection & IT Training Officer
> IT Services Division
> Tel: 0121 704 6251 Fax: 0121 704 8034
> [log in to unmask]
>
>
>
> DISCLAIMER:
> 'This e-mail and files transmitted with it are confidential and intended
> solely for the use of the individual to whom it is addressed. If you are
> not the intended recipient please notify the sender immediately and delete
> the message. Any views or opinions presented are solely those of the
> author and do not necessarily represent those of Solihull Council unless
> explicitly stated otherwise. Solihull Council may monitor the contents of
> e-mail sent and received via its network for the purposes of ensuring
> compliance with its policies and procedures.'
>
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> All user commands can be found at : -
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