I am difficulty with access to archived records
be they microfiche, paper or tape bak ups etc.
http://wood.ccta.gov.uk/dpr/dpdoc.nsf
The Employer/Employee Relationships
Draft code of practice and management checklist
says
.........
Where the supply of certain data would involve disproportionate effort an
employer has the right to withhold it.
An example would be the provision of manual payroll information contained in a
remote archive and held solely for statutory purposes.
it also says
satisfaction of the request does not involve disproportionate effort
(eg: certain archive material held in a non-indexed form)
It was suggested at the DP Forum meeting yesterday that ALL records should be
disposed of by means shredding (in compliance with retention policies of
course) as archiving will no longer satisfy the non
access rights for a DS. Has anyone done done work on this and has anyone
got a form of words in plain english to handle these areas please.
As far as I know we don't throw anything away at all but I shall find out.
thanks
Sally Justice
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
www.jiscmail.ac.uk/user-manual/summary-user-commands.htm
all commands go to [log in to unmask] not the list please!
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
