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I like the idea of a data protection 'welcome pack'. We are planning to include data protection issues in our induction programme for new staff as part of our information and training programme on the implementation of the new Act. We will also be publishing information on data protection on our Intranet to raise awareness. Jane Howard Administrator Coventry University On Fri, 21 Jul 2000 08:54:39 +0100 [log in to unmask] wrote: > From: [log in to unmask]> Date: Fri, 21 Jul 2000 08:54:39 +0100 > Subject: RE: Staff Contact Details > To: [log in to unmask] > Cc: [log in to unmask], [log in to unmask] > > Charles said:- > > # >from a code of conduct. It is no good putting on a DPO's hard hat saying > # >to people what they cannot do, nor should we be looking for ways to > # >increase 10 fold the bereaucracy in the hope of being compliant. > I agree there are enogh job's worths around alreday, we want peoples > co-operation not antagonism! > > We publish our telephone directory and when we wrote to every member of > staff onyl 6 people/2000 opted out. no problem as you say. > All new staff get a specific data protection welcome pack which > includes info about publishing details etc and they can choose to opt > out if they wish. we do not have time to ask people to opt in there > is too much important work to do! > > # >In an ideal world we shall have a system where people could go and change > # >their preference as they like ... they can opt in today, opt out tomorrow. > # >In the meantime and until we all get to the 21st Century I find hard to > actually we are doing this right now, our on line phone directory > allows individuals to edit their own entry ie add/delete web sites > links, personal details etc. they will use their existing username > (all users only ever get one username accross all systems) and password > so they won't need to remember any more passwords! Office managers will > have overall responsibility and it will be in their interest to keep > it up to date and accurate in order to use virtual mailing lists > (only authorized staff users will get access) and display listing foir their > own schools , departments etc. this will cut down on the ad hoc, random > databases that seem to be in every nook and cranny! > > all this is being done using php , mysql and an excellent programmer! > > Sally > ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ > Sally Justice PHONE : 020 7815 6509 > Data Protection Officer FAX : 020 7815 6599 > South Bank University > Computer Services Department Staff Email |www.phonebook.sbu.ac.uk > Borough Road London SE1 0AA Main Web URL |www.sbu.ac.uk/dpa/ > > http://www.sbu.ac.uk/dpforum/ > http://www.dataprotection.gov.uk/ > ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ > %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%