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>The Medical Defence Union is looking for an experienced person to >administer it's inactive records stored Offsite. >If you are interested or know some-one who maybe I would like to hear from >you. > >Thank you > >Andrew Thompson >Knowledge Manager > >Job Description > >Records Storage Co-ordinator >c£15,544 >SEI, London > >The Medical Defence Union provides medico-legal assistance and advice to >members who are healthcare professionals. > >Purpose of Job >To administer the MDU's inactive records stored off-site. > >Size of the Job > 12,000 boxes stored Off-site. > 150 requests per week for files stored Off-site. > 250 boxes per annum sent to Off-site storage. > >Key Accountabilities > Files retrieved as per service agreement with Offsite Storage Company. > Assist in the preparation and implementation of a Retention Policy for the > MDU. > Develop procedures for the efficient management of inactive records stored > Off-site. > Produce regular reports of file movements and overdues. > Check invoices for payment and intake sheets. > General information management duties as required. > >Principal Contacts > Case Handlers > Secretaries > IT Department > Offsite Storage Company > Microfilm Company > Scanning Company > >Job Context > * Most of your day will be spent ordering and returning inactive records > from/to Offsite storage. > * The MDU uses a file tracking system which you will update each day and > use to produce reports. (Training will be provided) > * The post holder will identify and catalogue inactive files. Also > supervise the reduction of the amount of inactive records in line with > agreed policies. > * The job involves lifting boxes and files so you must be physically fit. > * The post holder must be able to deal with people at all levels for > internal and external contacts. > * Able to work under pressure and prioritise tasks. > * Must have initiative and be able to work unsupervised or as part of a > team. > * Good written and oral skills are essential. > * IT Literate. > * 1-2 years experience in records management is desirable but not > essential. > >Send full CV (including name, address, telephone number of two referees) >to Medical Defence Union, 230 Blackfriars Road, London, SE1 8PJ by 15 >December 2000 quoting reference number MDU-KM-2000/01. > > If you would like to discuss informally I can be contacted on 0207 > 2021586.