 |
 |
What we do in this Council - Tax Records have to be kept for 7 years so we just adopt the same policy with Personnel files other than for Education e.g. teachers as they have to be kept for 30 years. > -----Original Message----- > From: [log in to unmask] [SMTP:[log in to unmask]] > Sent: 28 September 2000 11:44 > To: Tommy Kennedy; [log in to unmask]; > [log in to unmask]; Tim Murtagh > Subject: Re: References Issue > > > The BSI DISC Implementation Guidance publication has a recommendation > that > personnel files should be kept for 6 years from the end of employment. > It > does not say why. I doubt if there is any statutory reason and the > period > may be related simply to accepted practice. What might be the > recommendation for "good practice" from the personnel officers' > Institute? > > Of course, this rather begs the question of how you would comply with > Principle 5. Where an employee had been on the books for 20 years, there > > might well be a case for editing the file to remove data that was > irrelevant to the current employment. How you might decide this, I await > > guidance from an experienced personnel officer! > > Roger Cook > > > ______________________________ Reply Separator > _________________________________ > Subject: References Issue > Author: Tim Murtagh <[log in to unmask]> at Internet > Date: 28/09/00 10:11 > > > Dear Group > > I would welcome some opinion on the issue of storing personnel data for > ex-employees... > How far back should we be doing references ? The storage of files and > accurate data is a big issue especially if staff are trawling through a > large archive. Should we have a cut off date say 1990 and not do any > references prior to then unless an existing staff member remembers the > employee under review ? > > Thanks > > Tim > > > > > > > > > > The information contained in this message is confidential and may also be > privileged. > The disclosure, copying or alteration of this message is strictly > prohibited. > This message is intended for the addressee named above. If you are not the > > addressee (or responsible for the delivery of the message to the > addressee) > please notify the originator immediately by return message and destroy the > > original message. > The originator does not guarantee the security of this message and will > not > be responsible for any damages arising from any alteration of this message > > by a third party. > > > > > __________________________________________________________________________ > > Please ensure that any attachments to this E-Mail are checked for viruses. > > __________________________________________________________________________ > > ________________________________________________________________________ > > The information in this email (and any attachment) may be for the > intended recipient only. If you know you are not the intended recipient, > please do not use or disclose the information in any way and please > delete this email (and any attachment) from your system. > ________________________________________________________________________ ________________________________________________________________ This e-mail is privileged, confidential and subject to copyright. Any unauthorised use or disclosure of its contents is prohibited. The views expressed in this communication may not necessarily be the views held by the Scottish Borders Council. _________________________________________________________________ %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%