Dear Colleagues:
I have been asked the National Archives of Australia (Adrian Cunningham) to
post the below announcement on appropriate archives and records management
lists to which I subscribe. I am more than happy to do so both because of
the importance of establishing a workable metadata standard and because this
is an outstanding one that has its roots in Dublin Core (extended for
recordkeeping purposes) and the Recordkeeping Metadata Standards for Managing
and Accessing Information Resources in Networked Environments Over Time for
Government, Social and Cultural Purposes. Please ignore cross-postings. As
I will be traveling later today until the end of June, and have temporarily
unsubscribed or no-mailed to all of my lists, and because Adrian is not
subscribed to this list, I would be grateful if any list postings in response
to this would include CCs for Adrian and myself. Off-list inquiries should
be directed to Adrian at <[log in to unmask]>.
Regards,
Rick Barry
www.rbarry.com
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I am pleased to announce that the Recordkeeping Metadata Standard for
Commonwealth Agencies is now available on the National Archives of
Australia Website at:
http://www.naa.gov.au/govserv/techpub/rkms/intro.htm
This standard describes the metadata that the National Archives of
Australia recommends should be captured in the recordkeeping systems
used by Commonwealth government agencies.
Compliance with the Recordkeeping Metadata Standard for Commonwealth
Agencies will help agencies to identify, authenticate, describe and
manage their electronic records in a systematic and consistent way to
meet business, accountability and archival requirements. The standard is
designed to be used as a reference tool by agency corporate managers, IT
personnel and software vendors involved in the design, selection and
implementation of electronic recordkeeping and related information
management systems. It defines a basic set of 20 metadata elements
(eight of which constitute a core set of mandatory metadata) and 65
sub-elements that may be incorporated within such systems, and explains
how they should be applied within the Commonwealth sphere.
Part One of the standard explains the purpose and importance of
standardised recordkeeping metadata and details the scope, intended
application and features of the standard. Features include: flexibility
of application; repeatability of data elements; extensibility to allow
for the management of agency-specific recordkeeping requirements;
interoperability across systems environments; compatibility with related
metadata standards, including the Australian Government Locator Service
(AGLS) standard; and interdependency of metadata at the sub-element
level.
Part Two of the standard provides full details on the 20 elements and 65
sub-elements, defining them in relation to their purpose and rationale.
For each element and sub-element the standard provides an indication of
applicability, obligation, conditions of use, assigned values and
approved schemes. Where useful, elements and sub-elements are
illustrated with examples.
Appended to the standard are tables of element and sub-element
inter-relationships and interdependencies, and a Change Request Form for
use by agencies and vendors wishing to request changes or additions to
the standard.
Best wishes,
Adrian Cunningham
Director, Recordkeeping and Descriptive Standards
National Archives of Australia
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