Colleagues,
In assisting QAA define a national standard for HE transcripts (part
of the response to the Dearing requirement for Student Progress
Files), I should be grateful if you would compare the content of your
own institutions transcripts with the data set listed below. Please
advise me of any discrepancies/omissions.
Also, I'd be pleased to know on what basis transcripts are issued
(annually, on graduation, upon request, etc.) and if any charge is
applied to the student concerned.
Please send replies direct to me by/on 1st July 99.
Many thanks
Malcolm Whyte
IT WOULD BE HELPFUL TO KNOW WHAT INFORMATION IS CURRENTLY HELD/NOT HELD BY
HEIs
Possible data set for a national transcript based on the InCCA
specification for a credit transcript
and the information contained in the Diploma Supplement.
Student information
· Name
· Date of Birth
· Student reference number (institutional)
· Student reference number (national e.g. HESA number)
Qualification
· Name of qualification
· Level of qualification (i.e. on national qualification framework)
· Name of awarding institution
· Name of institution responsible for delivery of programme
· Name of programme of study
· Language(s) of instruction (important for international students and
employment mobility)
· Licence to practice (if relevant in a professional field e.g. QTS)
Record of learning and achievement
· Session date and level of study
· Module or study unit code
· Module or study unit title
· Credits awarded
· Overall mark or grade awarded for each module or study unit
· Total credits awarded by AP(E)L
· Overall mark/grade and/or classification in the award
Authentication
· Date of award
· Date of transcript issue
· Signature of appropriate institutional officer (optional)
· Stamp/seal of awarding institution
Explanatory information
· Guidance on how to read the transcript
· Grading scheme
· Overview of UK education system (standard attachment for non-UK users)
· Overview of UK awards structure
SUPPLEMENTARY QUESTIONS
1. ARE WORK PLACEMENTS SHOWN ON TRANSCRIPTS (IF SO HOW ARE THEY
REPRESENTED)?
2. IS ANY OTHER INFORMATION INCLUDED ON A TRANSCRIPT THAT IS NOT LISTED
ABOVE?
Malcolm D. Whyte
Student Information Systems Office
Department of Corporate Information & Computing Services
University of Sheffield
Tel: 0114 222 1116
Fax: 0114 279 7626
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