Roger

Sorry if my email was somewhat confusing.  The issue revolved around 
the way our finance system will record debtors and the interface 
between that and the student record system, i.e. how will the 
finance system pick up who owes what. There have now been further 
discussions here which seem to have resolved the situation.  As I 
understand it, the systems people have agreed that information will 
have to be downloaded from two fields, one containing the SSN, where 
appropriate, and the other containing our own University Registration 
number.  I think it had been hoped previously that just one field 
could be used.

Hope that's a bit clearer but don't worry if it's not; we seem to 
have found a local solution!

Pam
 
On Mon, 22 Mar 1999 15:33:53 -0000 Roger Clark 
<[log in to unmask]> wrote:

> Pam
> 
> I am not sure that I understand the issue.  We will need to quote the SSN in
> correspondence with the SLC and LEAs, and in invoices.  But those UK
> students who have chosen not to apply to their LEA for support will not be
> the subject of such correspondence, nor will we be sending invoices for
> their fee to the SLC.  We will presumably be sending an invoice for the full
> £1025 to the students themselves, and payment will come from the student (ie
> the same as for non-eligible students at the moment).  The same applies to
> overseas students.  So we do not need an SSN for students who are not in the
> student support system.
> 
> Or am I missing the point?
> 
> Roger Clark
> Academic Registrar
> University of Reading
> 
> 
> -----Original Message-----
> From: [log in to unmask]
> [mailto:[log in to unmask]]On Behalf Of Pamela
> Bell-Ashe
> Sent: 22 March 1999 14:36
> To: Roger Clark
> Cc: [log in to unmask]; Gary Walker; Graham Beale; Ian
> Pickering; John Latham; Kath Coughlin; Paul Clarkson; Sam Denniss
> Subject: Re: Notification by SLC to HEIs of fee split for new students
> 
> 
> Roger
> 
> I have a query which is indirectly connected to this which has been
> raised by someone in our Finance Department and I wondered if others
> had given thought to it.
> 
> If the SLC is using the new student support number when notifying us
> of fee splits and when paying any public contribution to fees, our
> computer system will need to be able to pick up this number so that
> we know on whose behalf fees have been paid.  There will presumably,
> however, be some students who do not have the new student support
> number, for example, those who choose not to apply to their LEA and
> overseas students.  Admittedly we will not be receiving anything from
> the SLC for these students but we will be receiving payment from
> somewhere.  The question is, therefore, how our systems reconcile the
> need to use the student support number in the case of some students
> and some other number in the case of others.
> 
> Have others already thought this one through?
> 
> Pam
> 
> On Thu, 18 Mar 1999 16:32:04 -0000 Roger Clark
> <[log in to unmask]> wrote:
> 
> > The DfEE's student support Design Group is about to discuss the
> > content and timing of the fee split notifications for 1999-2000.  It
> > would be helpful if I could have feedback on the following proposals
> > by the end of Monday 23 March
> >
> > Content
> >
> > *	Student Support Number
> > *	Name, surname followed by forename(s) *	Student date of birth
> > *	LEA reference number	(If allocated by LEA) *
> > University/College name *	University/College code
> > *	Course code *	Year of course
> > *	Course name *	UCAS number
> > *	Home address *	Course end date
> > *	Fees paid on student behalf (net contribution to fees which
> > the SLC will make.  New award holders who are ineligible for support
> > should be included for completeness).‘N/A’ for ineligible£X,XXX for
> > amount if eligible (£0-£1,025)
> > *	Indication of whether the assessment is provisional or final
> >
> > My views on this are that:
> > *	We do not want the LEA Reference Number; I guess we will not
> > want to store this as well as the SSN
> > *	It would make data handling easier if surname and forenames
> > were in separate fields
> > *	We probably do not need the home address *	An indication
> > whether the assessment is provisional or final is probably no help
> > because any assessment may be re-assessed in the light of
> > changed circumstances.  A simple indicator of P for provisional 
> might > help though where the assessment was known to be provisional.
> > > *	It would be useful to add the student contribution to the fee 
> (only > because it would save us the need to recalculate it) *	Also 
> an > indicator of whether this was the first notification we had 
> received > or whether it was a revised assessment
> > > This file would be the first notification we would receive of the 
> SSN > for new students, and we should take the opportunity to 
> bulk-load the > SSN into our student record systems using the UCAS 
> number as the key. >
> >
> 
> >
> > Format
> >
> > The initial proposal is that the basic format should be a delimited
> > file (comma or tab delimited), sent by e-mail.  If absolutely
> > necessary it could be sent on a floppy disc; and if some 
> institutions > really want it on paper they can have it.
> > >
> > Timing >
> > The timing proposed by the DfEE is approximately ten days before the
> > start of the course (although probably not tailored to individual > 
> courses start dates), ie > *	1 September for mid-September starts 
> *	19 September for > beginning of October starts. *	and 
> then in weekly batches except > between 20 November and 1 December, 
> when there would be daily batches. >
> > However, before these files can be sent out, there will need to be a
> > data exchange between SLC and UCAS to determine which applicants are
> > still actually going to the institution for which support was 
> applied > for, and which are not.  Those who are not will need to 
> contact their > LEAs (in order to have the eligibility of the new 
> course checked, and > to have the amount of support re-calculated, if 
> for example they were > previously going to be in London, but will 
> now be at the elsewhere > rate of support).  The timing of this data 
> exchange in relation to > Confirmation and Clearing still has to be 
> finalised, and may affect > the timing of the information for the 
> early start universities. >
> 
> ----------------------
> Pamela Bell-Ashe University of Liverpool
> 
> Chair
> Association of Managers of Student Services in Higher Education
> 
> Tel:  0151 794 2243
> Fax:  0151 794 2249
> e-mail: [log in to unmask]
> 
> 
> 
> 

----------------------
Pamela Bell-Ashe
University of Liverpool

Chair
Association of Managers of Student Services in Higher Education

Tel:  0151 794 2243
Fax:  0151 794 2249
e-mail: [log in to unmask]



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