Replies in caps throughout the text.
Eleanor Martin
At 17:05 13/12/99 +0000, you wrote:
>Dear Colleagues - Apologies for taking up your time.
>
>A Working Group of UCL Fees Committee has been established to review
>procedures relating to financial aspects of the year abroad where this year
>is a compulsory element of an undergraduate degree programme. As Secretary
>to this Working Group I have been asked to conduct a brief survey of the
>practice of other HEIs and write to ask if you could spare a little time to
>complete and return to me the questionnaire (6 questions) provided below.
>
>To place this request within a context I should explain that, in the
>majority of cases, UCL covers the full cost of tuition fees paid abroad (a)
>by direct payment to the institution abroad or (b) by reimbursing the
>student where fees are paid direct to the institution by the individual. In
>either instance the students must have received the express and prior
>written approval of their (Academic) departmental Year-Abroad Tutor for the
>course(s)/institution(s)to be attended. In 1998-99, tuition fees paid
>abroad ranged from £0 to £1,890. If the fee for a particular placement
>exceeds £500, however, the Departmental or Year-Abroad Tutor is expected to
>obtain the prior approval of the Senior Tutor, and to attest to the
>academic merit of the particular course/institution concerned. The only
>exceptions to this rule occur where there is a formal agreement in place.
>
>Your co-operation in assisting me with this survey would be much
>appreciated. Please respond direct to my e-mail address and I will forward
>a summary of all responses received to admin_student.
>*************************************************************
>1. COSTS
>Is there a limit on the fees you will meet for students taking a year abroad?
> Yes/No
>NO - ALTHOUGH IF WE HAD A SUDDEN RUSH OF STUDENTS WANTING TO GO TO
PARTICULARLY EXPENSIVE PLACES (EG FRENCH-SPEAKING CANADA) WE'D HAVE TO HAVE
A RETHINK
>If yes, please give brief details:
>
>If you do not impose a limit on year-abroad tuition fees are you
>considering imposing one in the future?
> Yes/No
>
NO
>If you have answered yes, please give brief details:
>
>*************************************************************
>2. OTHER STUDENT SUPPORT
>If you do not pay year-abroad tuition fees in full do you have internal
>funds (other than Access) to which students may apply for assistance?
> Yes/No
>
NOT APPLICABLE
>If you have answered yes, please provide brief details:
>
>Do you have any centralised arrangements (either at Departmental level or
>centrally) for providing insurance cover for students on their year abroad?
> Yes/No
>
>If you have answered yes, please give brief details:
>
>***********************************************************
>3. PUBLICITY
>Given the long lead time between students applying for a degree programme
>and embarking on their year abroad, how do you publicise any financial
>contribution which students might be asked to make? Please give brief
>details below.
>
NOT APPLICABLE
>**********************************************************
>4. ADMINISTRATION
>At UCL, there is one member of staff part of whose duties are to
>co-ordinate virtually all aspects of year-abroad placements and to provide
>support for departmental Year-Abroad Tutors and approximately 280 Single
>Subject and Combined Studies students (380 separate placements approx.)
>prior to, during and on return from their year abroad. There is also one
>member of staff in the Student Finance Department whose duties include
>payment of authorised refunds and one member of staff in the International
>Office responsible for monitoring SOCRATES exchanges and allocating
>relevant funding.
>
>Please summarise the arrangements in place at your institution providing,
>if possible, an FTE indication of the total level of support provided by
>either clerical or administrative staff:
>
EACH SCHOOL OF STUDY WITH STUDENTS ON YEAR ABROAD PROGRAMMES MAKES ITS OWN
ARRANGEMENTS FOR THE YEAR ABROAD. THIS INCLUDES THE REIMBURSEMENT OF
TUITION FEES, WHERE APPLICABLE, OR ARRANGING PAYMENT OF SUCH FEES IN
ADVANCE OF THE STUDENTS' GOING ABROAD. ADVICE IS AVAILABLE FROM THE
CENTRE, EITHER FROM THE INTERNATIONAL OFFICE IN THE PERSON OF THE
ADMINISTRATOR RESPONSIBLE FOR ERASMUS/SOCRATES EXCHANGES, OR FROM ME AS
FEES OFFICER - AND ALSO FROM ME AS LEA LIAISON OFFICER, DEPENDING ON THE
QUESTION.
>*********************************************************
>5. SOCRATES PLACEMENTS.
>
>Currently, UCL SOCRATES exchange agreements (and placements) are determined
>at Departmental level and subsequently centrally administered by the
>International Office. We are however exploring ways of centrally allocating
>places. Please summarise below any arrangements you have in place for
>allocating placements to such students.
>ALL DONE CENTRALLY
>**********************************************************
>6. FURTHER COMMENTS/OBSERVATIONS
>Please include below any other comments or observations on the above about
>which you have particular views:
>
>*********************************************************
>With thanks.
>
>
>MIKE SMITH
>Principal Executive Officer
>Fees Section
>Student Finance
>University College London
>Tel 0171 504 2024
>email [log in to unmask]
>
============================================
Eleanor Martin, Assistant Registrar, Academic Division,
UEA.
Tel. 01603 592205
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