Re-issue of a previous notice -
we need to know by 01/09 if anyone else is thinking of booking for this
course. Please email me or use the registration form on the website.
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A seminar at the University of Glasgow on 13th Sept. will compare
the experience of industry and government
sectors with HEIs.
"Retention, Disposal and Compliance: what experience can teach
Universities"
Much material is produced by a wide variety of people within a
university. Some of that material will be transitory in
nature, with no lasting value and thus no need for retention,
except in-so-much as it might provide a useful template for a
further instance of a similar kind. The rest of the material
has some sort of shelf-life of usefulness and requires some
kind of policy for its retention until no longer needed, or
its archival either for historical or compliance reasons. To
be fully compliant, keeping just paper copies of records is
may not be adequate if they were originally produced
digitally. Furthermore, there may be risks associated with
keeping certain types of material and in this case guaranteed
disposal, according to a specific organisational policy is
required. The cost of long-term preservation requires
organisations to dispose of non-essential or time-expired
records, so that resources may be put into safeguarding key
information assets in such a way that they are easily found
when required.
The speakers are from:
Universities of Glasgow and Aberdeen, The Public Record Office and
South
Lanarkshire Council
This workshop aims to clarify the issues surrounding decisions
over retention, disposal and archiving and discuss the risks
associated with failure address those issues satisfactorily.
* It is not desirable to migrate everything from the
paper order to the digital or to keep everything, so how do we
achieve the appropriate retention and disposal of records?
* What can we learn about the "risk management", of
record retention and disposal in relation to compliance, from
other sectors?
* What is the technological framework for long-term
preservation?
There will be plenary presentations on the major issues by
members of the Glasgow records management team and external
speakers, followed by smaller group discussions focusing on
current practice in delegates' institutions, in order to
identify common problems and tease out the risks to which we
are all exposed by poor practice. Finally there will be a
report back and panel session to draw together the threads and
give delegates the opportunity to ask questions and thus seek
guidance as to the way forward for their institutions.
The cost will be:
£15 full time students
£25 HEI staff
£50 staff from non-HEI organisations
Booking information and further programme details can be found at the
following location -
http://www.gla.ac.uk/InfoStrat/ERM/Workshops/compli.html
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Claire Johnson (Senior Records Manager)
Archives & Business Records Centre
77-87 Dumbarton Road
University of Glasgow Tel: 0141-339-8855 x0659
Glasgow G11 6PW Fax: 0141-330-4158
Scotland, U.K. E-mail: [log in to unmask]
URL: http://www.archives.gla.ac.uk (HOME)
URL: http://www.archives.gla.ac.uk/arcbrc/recman (Recs & Info Man.)
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