Apologies if I'm stating the obvious, but the main issue with this is to use
WORM (write once, read many) discs, rather than discs where the data can be
altered. There is a British Standard which deals with the legal
admissibility of electronic records (BS7768): there is a useful summary of
the main points of this in a publication by the Institute of Chartered
Secretaries and Administrators called (I think) A guide to the retention of
records. The other publication you might find useful is an article in the
the Business Archives Council's journal Principles and Practice No.71, May
1996 called Electronic Document Management: Legislation and Safeguards.
This provides a bibliography as well as an overview of the main issues.
Hope this is helpful.
Lucy Jones
BT Archives
Third Floor, Holborn Telephone Exchange, 268-270 High Holborn, London WC1V
7EE
0171 492 8795
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> -----Original Message-----
> From: [log in to unmask] [SMTP:[log in to unmask]]
> Sent: 08 April 1999 14:59
> To: [log in to unmask]
> Subject: Authenticating images
>
> For a variety of reasons, (maybe not all of them good!) we are about to
> move from microfilming raw data to scanning the data to optical disc. We
> need to be able to certify that the image is a true copy and in the past,
> we merely made the first image on the microfilm the "authentication" page.
> This meant that if necessary an auditor or inspector could hold the
> microfilm in his hand and look at the authentication page and the
> photographic image on the same film. (Our auditors and inspectors are hard
> to please!!!). How have people coped with authentication of images on
> optical disc? And how do you know that after a certain period of time or
> as
> a result of migration, the image can still be authenticated as a true
> copy? Any information would be appreciated.
>
> Alistair Sutherland
> Archivist
> Quintiles Scotland Ltd
> [log in to unmask]
>
>
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