Dennis,

 It has been policy at APU for a number of years to invite , via a box
on a registration form , students to declare whether they want their
results published . For us this includes putting lists up on walls
within the University. We did this as a response to the Data Protection
Registrars advice . It has to be said that only a small number of
students ask us not to publish and it is relatively easy to exclude
them from the public lists . We do not publish marks or classification
without the students permission even in newspapers;at award ceremonies
names are listed under awards but there is no split by class of
award(lists are purely alphabetical). As I write this I already see a
contradiction between our policy of not publishing without permission
and then printing their name in an award ceremony handbook - so far we
have not been rumbled on this one !

It would be useful if the outcome of the contact you have with the DPR
results in an unequivocal statement of practice in the case of HEIS
thank you
On Wed, 22 Jul 1998 12:18:44 +0100 Dennis Barrington-Light
<[log in to unmask]> wrote:

>
>
>
> You may recall that I asked some time ago about the publication of results
> on the Web.  Since then I have asked the Data Protection Registrar for a
> formal response to a paper I have written on the subject.
>
> They have replied seeking further clarification of a number of points but
> colleagues may be interested to know that their general thrust so far is
> that universities should not publish individual results in any form without
> the consent of the individual (which presumably could be refused).  This
> would include the pasting up of pass lists, etc.  within the institution.
> As I'm sure that this is a widespread practice within the HE community I
> would welcome any comments on the effect such a ban would have.  In effect,
> this would mean that all results would have to be communicated to
> individual students only.  Our regulations require class-lists to be
> published and therefore this would require a major modifiaction.  It also
> calls into question our ability to inform employers of results without
> first obtaining the consent of the student.
>
> The main line of their argument at present is that the Registrar has ruled
> that schools may not release the examination results of individuals to the
> local press without consent.  It therefore follows in their view that
> universities should not operate to a different standard.
>
> I will not be replying until next week at the earliest so any constructive
> comments would be welcome.
>
> Dennis Barrington-Light
> Head of  Student Records and Statistics
> University of Cambridge, 10 Peas Hill, Cambridge  CB2 3PN
> Tel:    01223-332303 (Direct line)    Fax:    01223-331200
> Email:  [log in to unmask]
>
>

----------------------
David Davies
[log in to unmask]




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