Electronic Reserve Copyright Management System (ERCOMS project at De
Montfort University, UK)
Introduction
The ERCOMS project, funded by the JISC Electronic Libraries Programme, aims to
develop a general purpose electronic copyright management system capable of
working with various electronic reserve systems. The system will provide full tracking
of usage and accountability and automatic counts of the occurrence of copyright
events. Further information can be obtained from our World Wide Web site, URL
http://ford.mk.dmu.ac.uk/.
In the first stage we are conducting a survey of electronic library/on-demand publishing
and electronic reserve projects, including the eLib projects in the Higher Education
communit and the electronic reserve projects in US universities, to obtain information on: management systems; data formats; hardware
platforms; and more importantly, your requirements for a generic electronic copyright
management system
A questionnaire is attached which requires only the briefest of details from you
concerning the technology and copyright management aspects of your project. We
hope that your feedback will help us to develop an electronic copyright management
system which will encourage the development of more electronic libraries/reserves and
greater cooperation with publishers.
If you have any queries please contact:
Anne Ramsden
International Institute for Electronic Library Research
De Montfort University Milton Keynes
Hammerwood Gate
Kents Hill
Milton Keynes
MK7 6HP
Tel: 01908 834924
Fax: 01908 834929
email: [log in to unmask]
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ERCOMS: Survey of electronic reserve management systems
To: all project leaders of electronic reserve/electronic library/on-demand publishing projects:
Please complete the questionnaire below and e-mail it to us at:
[log in to unmask]
1. Name [ ]
2. Institution [ ]
3. Address [
]
4. Email and URL: [ ]
5. Project name: [ ]
Please type your responses using [X] between the square brackets unless asked to give more detail.
6. Management system:
What is the type of core system used to manage the electronic materials in your electronic reserve/library project - see list below? Please specify name of system. If you do not have an active sys
em, please go to question 11.
[ ] Relational database management system (e.g. Oracle, Ingres, Access)
Please specify [ ]
[ ] Free text retrieval system (e.g. CAIRS, Inmagic,)
Please specify [ ]
[ ] Document management system (e.g. Excalibur EFS, Greengage, KWIK)
Please specify [ ]
[ ] Others:
Please specify [ ]
7. Data formats:
Please tick the appropriate data format(s).
[ ] Raster formats:
[ ] TIFF
[ ] GIF
[ ] JPEG
[ ] PhotoCD
[ ] Other (please specify)
[ ] Structured information
[ ] RTF
[ ] ODA
[ ] LaTeX
[ ] HTML
[ ] SGML
[ ] Other (please specify) [ ]
[ ] Page-based information
[ ] PDF and Acrobat
[ ] Postscript
[ ] Other (please specify ) [ ]
[ ] ASCII text
[ ] Other (please specify) (e.g. MPEG ) [ ]
8. Hardware Platforms
8.1 Makes and models (please specify)
[ ]
8.2 Operating systems:
[ ] Unix
[ ] MSDOS
[ ] Windows 3.1
[ ] Windows 95
[ ] Windows NT
[ ] Macintosh
[ ] Other (please specify) [ ]
9. Electronic copyright management system:
Are you using an electronic copyright management system for monitoring use and handling charges?
[ ]Yes
[ ] No
If the answer is Yes, is it
[ ] In-house development (please cite article/report or URL where details can be found. )
[ ] Off-the-shelf product (please give full details of product and supplier, or URL where details can be found.)
10. Automated rights clearance system
This is a system for recording permission requests from the rights owners, licence conditions, expiry dates, charges, and for generating chasers etc.
10. 1 Are you using such a system to record information on copyright works in the database?
[ ]Yes
[ ] No
If Yes, please give details of rights system including hardware, software, data held
[ ]
10.2 Please indicate below with [X] what you would like to record in such a system:
[ ] Bibliographic/Descriptive details of item
[ ] Copyright status: public domain, shareware, copyright, University-
owned, out-of-print, etc
[ ] Type of item: e.g. whole work, Internet, extract (chapter, article, figure
etc), image, photograph, video, sound etc
[ ] Copyright owner
[ ] Permission from copyright owner
[ ] Licence agreement with copyright owner
[ ] Notes
[ ] Date of expiry of agreement
[ ] Electronic licence fee
[ ] Pricing/payment model
[ ] Usage charge (royalty )
[ ] Types of use e.g. print, download
[ ] Print restrictions e.g. 10 pages per document
[ ] Course and module for which item was selected
[ ] Academic staff contact
[ ] Date permission request sent
[ ] Date for chaser
[ ] Other (please specify) [ ]
10.3 What types of reports are required?
[ ] Permission requests for publishers/rights owners
[ ] Permission request chasers
[ ] Publisher/rights owner file of names and addresses
[ ] List of copyright items with permission to use in electronic reserve
[ ] List of items where permission sought/outstanding
[ ] List of items due for renewal of agreements
[ ] List of items and royalty fees
[ ] Other (please specify)
11. Requirements analysis for an electronic copyright management system
Please use [X] to indicate which features are important requirements:
11. 1 Access
[ ] Limited access (to limit use to registered users) by
[ ] Individual password control; or
[ ] Verification of a student's registration status; or
[ ] Password system for each class; or
[ ] Access limited to designated workstations
[ ] Other (Please specify) [ ]
11.2 Copyright notices:
[ ] Copyright notice onscreen (on a preliminary or introductory screen)
[ ] Copyright statement on cover page for printouts
[ ] Copyright statement appears onscreen with the copy of work in the electronic reserve
[ ] Other (please specify) [ ]
11.3 Usage tracking data:
[ ] Number of accesses per full text document
[ ] Which pages are viewed per document
[ ] Which pages are printed per document
[ ] Total number of pages viewed
[ ] Total number of pages printed
[ ] Other (please specify)
11.4 Printing restrictions:
[ ] Printing control per document
11.5 Report generation:
[ ] Document usage reports for publishers
[ ] Royalty reports for payment to publishers
[ ] Copyright cover page for printouts detailing source and pages printed
[ ] User accounting reports
[ ] Other (please specify)
11.6 Usage accounting :
[ ] Calculate total cost of transactions requested by a user before he/she
commits to the transaction e.g. total cost of printing from several items.
[ ] Display prices of different uses of item in the document database before user
commits to transaction
[ ] Other (please specify)
11.7 Other features or requirements (Please specify):
[ ]
Please add any comments or observations below:
[ ]
Thank for you for completing this questionnaire. Please e-mail to:
[log in to unmask]
Anne Ramsden, International Institute for Electronic Library Research
De Montfort University Milton Keynes, Hammerwood Gate
Kents Hill, Milton Keynes MK7 6HP
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