Dear Tharindu,
in my experience, word converstion to PDF in the last versions of the
software in Windows (Office 365) is quite good and should not create
these problems.
You may explore other sources of the problem:
- the word document has gone through many editions and changes
- the text comes from a copy paste from another source
Maybe you can share the document in this list and we can review it.
Best,
Mireia Ribera
Universitat de Barcelona
------ Mensaje original ------
De: "DIGITALACCESSIBILITYREGULATIONS automatic digest system"
<[log in to unmask]>
Para: "[log in to unmask]"
<[log in to unmask]>
Enviado: 22/03/2024 19:00:07
Asunto: DIGITALACCESSIBILITYREGULATIONS Digest - 21 Mar 2024 to 22 Mar
2024 (#2024-42)
>There are 2 messages totaling 1390 lines in this issue.
>
>Topics of the day:
>
> 1. Saving document as PDF (2)
>
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>----------------------------------------------------------------------
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>Date: Fri, 22 Mar 2024 13:32:37 +0000
>From: Tharindu Liyanagunawardena <[log in to unmask]>
>Subject: Saving document as PDF
>
>Hi,
>
>I came across a document created with Word (has no accessibiltiy issues reported by Word) but when saved as PDF using "Save As" with selecting "document structure tags for accessibility" in the Options does not create a PDF with paragraphs tagged correctly.
>
>I noticed that numbered paragraphs are missed completely in the tagging when converted to PDF using Save As option. But headings are tagged.
>The same document saved with "Save as Adobe PDF", an option only available if Adobe Pro users, creates the PDF with correct tag structure.
>
>There is a community post from Dov Isaacs<https://community.adobe.com/t5/acrobat-discussions/differences-between-different-ways-to-create-pdfs-from-word/td-p/11351366> that Microsoft built-in PDF generator has numerous issues.
>
>Has anyone else experienced this before? The document is just a normal document with just text and this is the first time I have noticed that paragraphs of text being missed by tagging with the Save As option.
>
>We do not have paid for Adobe Pro licenses for everyone and now I am worried that there will be many documents authors think that they have created accessibly but are not actually accessible. How do others create PDFs in your institutions?
>
>Best Wishes
>Tharindu
>
>Dr Tharindu Liyanagunawardena PhD, FHEA, SCMALT (she/her)
>Digital Accessibility Officer, Digital Technology Services, University of Reading
>[Is your content accessible? get tips at rdg.ac/digi-access and rdg.ac/lookagain]
>Additional roles: Co-Chair of Women@Reading Network
> [Women at Reading and allies logo]
>
>
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>
>------------------------------
>
>Date: Fri, 22 Mar 2024 15:46:08 +0000
>From: Steve Green <[log in to unmask]>
>Subject: Re: Saving document as PDF
>
>What Dov Isaacs doesn't say is that Adobe PDFMaker has even more issues than Microsoft's PDF generator. Both are buggy, but on balance Microsoft's is better. However, if your document contains certain types of content, PDFMaker may occasionally be the better choice.
>
>The bugs vary with time, so you just have to try both methods and see what you get. The Microsoft PDF generator is pretty stable, but PDFMaker is prone to reintroducing bugs that had been fixed previously.
>
>I recently saw a PDF with some weird tagging errors that were caused by insanely long style names in Word. After shortening the style names, the PDF exported perfectly. This might not be your problem, but it's indicative of the weird causes we encounter.
>
>I'd be happy to take a look at the Word document if you want to send it to [log in to unmask]
>
>Steve Green
>Managing Director
>Test Partners Ltd
>
>
>From: Digital accessibility regulations for education <[log in to unmask]> On Behalf Of Tharindu Liyanagunawardena
>Sent: Friday, March 22, 2024 1:33 PM
>To: [log in to unmask]
>Subject: Saving document as PDF
>
>Hi,
>
>I came across a document created with Word (has no accessibiltiy issues reported by Word) but when saved as PDF using "Save As" with selecting "document structure tags for accessibility" in the Options does not create a PDF with paragraphs tagged correctly.
>
>I noticed that numbered paragraphs are missed completely in the tagging when converted to PDF using Save As option. But headings are tagged.
>The same document saved with "Save as Adobe PDF", an option only available if Adobe Pro users, creates the PDF with correct tag structure.
>
>There is a community post from Dov Isaacs<https://community.adobe.com/t5/acrobat-discussions/differences-between-different-ways-to-create-pdfs-from-word/td-p/11351366> that Microsoft built-in PDF generator has numerous issues.
>
>Has anyone else experienced this before? The document is just a normal document with just text and this is the first time I have noticed that paragraphs of text being missed by tagging with the Save As option.
>
>We do not have paid for Adobe Pro licenses for everyone and now I am worried that there will be many documents authors think that they have created accessibly but are not actually accessible. How do others create PDFs in your institutions?
>
>Best Wishes
>Tharindu
>
>Dr Tharindu Liyanagunawardena PhD, FHEA, SCMALT (she/her)
>Digital Accessibility Officer, Digital Technology Services, University of Reading
>[Is your content accessible? get tips at rdg.ac/digi-access and rdg.ac/lookagain]
>Additional roles: Co-Chair of Women@Reading Network
> [Women at Reading and allies logo]
>
>
>________________________________
>
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>https://www.jiscmail.ac.uk/cgi-bin/WA-JISC.exe?SUBED1=DIGITALACCESSIBILITYREGULATIONS&A=1
>
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>
>To unsubscribe from the DIGITALACCESSIBILITYREGULATIONS list, click the following link:
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>------------------------------
>
>End of DIGITALACCESSIBILITYREGULATIONS Digest - 21 Mar 2024 to 22 Mar 2024 (#2024-42)
>*************************************************************************************
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