Hi Louise,
The term ‘intranet’ can be applied to many different technologies - I’ve certainly seen people suggest that say, Yammer, is an intranet.
To me, an intranet really provides a few key functions: organisational news; links to key applications and work spaces, and access to key corporate files, (e.g. policies and procedures etc) and of course content search capabilities. Beyond this, intranets often provide other functions, including workplace social (e.g. Yammer), blogs/forums, knowledge bases/wikis, vacancies, and the ubiquitous ’about us’. Typically, an intranet is relatively controlled, with most of the content published centrally.
Teams doesn’t really provide any of this - it’s a tool for group collaboration rather than a corporate communication tool. That’s not to say it can’t be used as an intranet, more that it would probably only work for smaller orgs with trusted staff. The first obstacle you will encounter is that Teams don’t have a concept of read-only - anyone with access to a Team can edit content in the Team.
If I were you I’d be looking to use SharePoint Online’s root site as an intranet portal. Modern SharePoint is pretty simple to configure using out of the box web parts, so after watching a couple of ‘how to’ videos (and making sure you go with the grain and compromise on any overly challenging requirements) it shouldn’t take too long to configure a pretty good looking intranet. You will probably find the hardest challenge will be getting the permissions right.
I’d be interested in hearing if you do choose to go down the Teams route - it’s certainly not going to work as an intranet for everyone, but could prove fairly effectively if you have a small number of trusted staff, and minimal internal comms to present.
Hope this is useful,
Regards,
Rob
> On 28 Jul 2020, at 15:09, Louise Anderson <[log in to unmask]> wrote:
>
> Apologies for cross-posting
>
> Dear all,
>
> I'm looking for some thoughts regarding the above proposition.
>
> I have recently discovered that our 'Communications committee' have been discussing the idea of using MS Teams in place of our current Intranet.
>
> Just for context, our Intranet is around 3 years old, but unfortunately was not designed very well and there is very little understanding of info governance etc. It is also in SharePoint Classic. The only part that works really well is the Library catalogue, designed of course by the library! We were not allowed to be involved with any other areas.
>
> To use the Intranet also requires all barristers to login to chambers IT system and for various reasons ie using Macs, many can't or won't. There is no budget now for further work/updating on the Intranet so....hence the above proposition.
>
> We have only been using Teams as an organisation since lockdown, and it was not rolled out in a particularly systematic way and I don't think many people know how to use it properly, and I have a feeling this also includes any admins.
>
> I don't know enough about Teams to make any judgments but I wonder if anyone else has considered/done this?
> Does anyone have any insight into what could or should happen?
>
> All replies and thoughts will be gratefully received.
>
>
>
> Louise Anderson
> Chambers Librarian
>
> [log in to unmask]
>
>
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