The Catholic Archdiocese of Southwark is looking to recruit a Records Management Officer. The successful applicant will work with the Diocesan Archivist to develop, implement and maintain records management guidance and procedures for the Diocesan Finance Office and the wider Diocese. They will also assist the Diocesan Finance Office in reviewing and processing its backlog of paper records.

This is a part-time role, 21 hours per week, with flexibility over the days and times worked (though it must include some hours on a Monday or Tuesday). 

Starting salary £25,000 - £27,500 pro rata pa depending on skills and experience.

This post is for a 12 month fixed term period initially.

The ideal candidate will have a good undergraduate degree and an archives or records management qualification or be working towards one. Experience working in a records management or archive post is essential.

For full details, please see job description below.

For further information, please email Jenny Delves at [log in to unmask] 

To apply, please send your CV with a cover letter to Sarah Wood at [log in to unmask] Closing date for applications is Tuesday 24 March 2020. 


JOB DESCRIPTION

Job profile: 	Records Management Officer

Location:	        Diocesan Finance Office, 59 Westminster Bridge Road, SE1 7JE

Job purpose:	To work with the Diocesan Archivist to develop, implement and maintain records management guidance and procedures for the 
                        Finance Office and the wider Diocese. To assist the Diocesan Finance Office in reviewing and processing its backlog of paper 
                        records.  

Reporting to:	This job is ultimately responsible to the Financial Secretary, but will take day-to-day instruction from the Diocesan Archivist. 


Key Responsibilities:	

1.	To work with the Diocesan Archivist to develop, implement and maintain records management guidance and procedures for the Finance 
        Office and the wider Diocese.  

2.	To keep the Finance Office retention guidelines up-to-date. To ensure that Finance Office staff apply these guidelines to their paper and 
        digital records and to assist them where required. 

3.	To develop these retention guidelines further for the other parts of the Diocese (i.e. Curial Offices). 

4.	To provide guidance and training to Diocesan staff on records management guidelines and procedures and to answer any questions that staff 
        may have about their records.

5.	To work with the Administration and Records Management Assistant to complete the review and processing of the Finance Office’s paper 
        records using the retention guidelines. 

6.	To help manage the secure disposal of paper records that are no longer required and to offer advice to parishes on secure disposal.

7.	To create and maintain a managed storage system for the Finance Office’s paper records including ensuring that an accurate list of stored 
        paper records is kept.

8.	If required, to assist with the management of the Finance Office’s digital records including the development of file structures.

9.	Working closely with the Diocesan Archivist on projects as required and being part of the Archive Advisory Committee.

10.	To provide monthly progress reports to the Financial Secretary and Diocesan Archivist.

11.	To undertake any other related tasks that may be required.




Person specification: 

Essential: 
	A good undergraduate degree.
	Archive or records management qualification or working towards one.
	Previous experience of working within an archive or records management service.
	A sound understanding of records management principles.
	Good general IT skills and knowledge.
	Well-developed time management and organisation skills.
	An ability to work accurately and with attention to detail.
	Methodical approach to tasks.
	Able to follow agreed procedures and instructions accurately and consistently.
	Self-motivated with an ability to work independently and manage own workload.
	Flexible and enthusiastic approach.
	Excellent interpersonal skills with strong written and verbal communication skills and the ability to communicate with confidence at all levels. 
	The ability to work closely and collaboratively with colleagues to complete a project.
	Knowledge of data protection and GDPR.
	Comfortable lifting and carrying files and boxes.
	Sympathetic to the ethos of the Catholic Church.

Desirable: 
	A knowledge of the Catholic Church in England. 

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