Thank you for the response so far. If you haven't yet responded, and still want to, please respond via the link (mentioned below) by the end of this week. I will circulate collated responses early next week.
Thank you, Jean
Original message -
Dear all
We are undertaking a review on the preparation of our exam question papers for the May/June exam period. Very briefly our process is below:
Oct
Exams team send out information/guides to Schools to aid them with their exam paper creation process
Oct - end of Jan
Schools create papers, have scrutiny panels/meetings in the Schools, send to External Examiners for comments
Schools send final copies of first sit and resit exam papers to the Exams team (via OneDrive)
Feb
Exams team chase up for outstanding papers
Exams team do cursory checks of every paper (first sit and resit), raise queries with Schools, Schools revise papers and resubmit
3 March (after exam timetable publish) up to start of main exam series (15 May)
Exam team send batches of exam question papers to Print Services
Copies of exam papers provided to Exams team
Exams team do cursory checks to ensure correct amount has been printed (errors with Printing do occur)
Exam team prepares exam venue packs
To help us understand what happens in your institution, I would be grateful if you could take 5 minutes to respond to the questions at the link below. I will happily circulate responses in due course.
https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.office.com%2FPages%2FResponsePage.aspx%3Fid%3DlYdfxj26UUOKBwhl5djwkMtDnf2QUalOomN8lWA-RqtUN0JRWkg3NEgyVzBZVVNBUVoyNkJWOFJQQi4u&data=02%7C01%7CJ.M.Whiting%40UEA.AC.UK%7C6b04ebdaaf894a22efe308d7a57fe2d9%7Cc65f8795ba3d43518a070865e5d8f090%7C0%7C0%7C637159841003373682&sdata=co%2Fm3TmT4oH63eb7t4LHGgPsGEgJvUtQNZxDM0wHh4M%3D&reserved=0
For ease the questions are:
* How many weeks (or months), prior to your main exam series is your paper submission deadline?
* Do you check the papers for errors after you have received the papers by the deadline?
* How many exams are scheduled in your main exam period?
* Are your papers created ....
o Centrally?
o By Schools/departments?
o Other? (eg external company)
o Using Bespoke software
* Is there push back from your academic colleagues (requiring more time for them to produce/consider/scrutinise)?
* How many months prior to the main exam period are the exam question papers sent to your Externals for consideration?
* Do you receive pushback from External Examiners (over burdening them with workload etc?)
* Do you ask for first sit exam papers and resit exam papers at the same time?
* Do you have any other comments about the process?
Thank you everyone. I appreciate your help with this.
Jean
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Jean Whiting
Assistant Head of Learning and Teaching
(Assessments and Quality Office and the Norwich Medical School) University Of East Anglia, Norwich Research Park, Norwich, NR4 7TJ, Tel: (01603) 592801
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