Answers from Nottingham Trent below:
Helen O'Neill
Academic Registry Manager (Examinations)
Academic Registry | Dryden Centre | Nottingham Trent University | Burton Street | Nottingham | NG1 4BU | 0115 848 6425
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-----Original Message-----
From: ARC Assessment Practitioners Group <[log in to unmask]> On Behalf Of Jean Whiting (LTS - Staff)
Sent: 01 October 2019 11:13
To: [log in to unmask]
Subject: Questions on invigilation etc
Dear all
We are currently reviewing our processes relating to exams and invigilation. Our objective is to make improvements where we can and to improve the experience for students and staff and to eliminate inefficiencies.
I would be grateful if you would share your experiences on the follow areas and I will circulate collated responses in due course.
* Do you use External invigilation staff only? Or a mix of professional service staff and external staff?
We employ our pool of invigilators on a casual basis, and only use professional service staff in emergencies. (We've had to do this only a couple of times in the last 2 years)
* If you use professional service staff, do you train them, or just expect them to read guidance documents, undertake shadowing opportunities etc?
Last time we used professional services staff we ran a quick training session for them on the morning of the exams
* If you have moved towards using professional service staff, what was the transition period like?
N/A
* How do you recognise professional service staff that assist with exam duties (eg lunch vouchers, time in lieu, etc)?
When we have used during the week this is just included as part of their working week and covered through flexi time. If we use outside normal working hours (Saturdays / evenings) they receive overtime payments
* What is your student/invigilator ratio? (eg for every 50 students, 1 invigilator is required for a standard exam)
2 invigilators per room, up to 20 students. 1 additional invigilator per 20 students thereafter. We are a little bit flexible with this though - depending on the type of exam / venue.
* Does your student/invigilator ratio remain the same throughout the exam, or do you have more at the beginning/end of the exam (less in the middle)?
Generally remains the same throughout the exam although on occasions when we've been particularly stretched we have extra at the beginning and end. This isn't documented, amd is done on an ad hoc basis.
* Does anyone have a paperless process to record who attended an exam (eg swipe card attendance, turnstile)?
No - all paper driven
Thank you (in advance).
Jean
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Jean Whiting
Assistant Head of Learning and Teaching
(Assessments and Quality Office and the Norwich Medical School) University Of East Anglia, Norwich Research Park, Norwich, NR4 7TJ, Tel: (01603) 592801
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