Morning Responses from Surrey below:
Miv Fagg
Deputy Head
Student Services & Administration
Assessment & Awards
University of Surrey
Guildford GU2 7XH
T: +44(0)1483 689031
Email: @surrey.ac.uk
Web: surrey.ac.uk
Senate House, University of Surrey, Guildford, Surrey, GU2 7XH, UK
-----Original Message-----
From: ARC Assessment Practitioners Group [mailto:[log in to unmask]] On Behalf Of Jean Whiting (LTS - Staff)
Sent: 24 June 2019 16:57
To: [log in to unmask]
Subject: Questions re scheduling exams to avoid dates (which you know in advance)
Dear all
Now that our main exam series has ended, we will shortly be planning and organising for the next one. Next year, one of the things we want to introduce is to ask our students prior to when we start the exam scheduling process (around January time) if there is anything that they want us to bear in mind, or pay particular attention to for when we schedule the exams. We do have something written in our regulations (see below) but this is often missed by our students:
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Obviously, there will be things that we cannot commit to, such as scheduling exams around a holiday, a family wedding, a sibling's graduation, a funeral, a student's request to have their exams spread out etc. However, there may be other things (religious belief) where we can schedule exams around a particular date.
A few questions that I have for you all is:
- Does your institution ask students this?
We advise students that they must tell us when they first register if they wish us to take this into consideration for exam scheduling purposes. Our policy states we would "make reasonable effort to provide such requirements". In reality, students rarely request this at the point of registration, and we would find it enormously difficult to accommodate many such requirements.
- If yes, when do you send the communication to students? At first registration.
- Do you provide a list of what is acceptable and what is not acceptable? No
- Do you provide a guarantee that you will schedule exams in such a way so as to avoid particular dates? No
- If no to the above, how do you manage the student expectation? Information is clear in the programme handbooks, website etc, when the examinations are held, and they are told they need to be here for the duration of the exam sessions, and failure to attend could result in the termination of their studies.
I hope you can help. I look forward to your responses and I promise to collate and circulate at a later date.
Thank you, Jean
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Jean Whiting
Assistant Head of Learning & Teaching Service (Assessments and Quality Office and the Norwich Medical School) University Of East Anglia, Norwich Research Park, Norwich, NR4 7TJ, Tel: (01603) 592801
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