Hello TARL users & Wendy,
We're finally getting around to tackling this. Assembling the data should be OK. We're going to look at circ stats for old editions and purchase accordingly to replace in 2019/20.
Our short loan teaching collection is starting to burst at the seams and needs a good hacking down. I am reaching out to see what policies other HEIs have around retention and weeding of old editions.
- How many editions do you keep? Are there any cases (e.g. Law) where you weed everything but the current?
- Do you keep a single copy of an out of date edition in a long-loan collection, or just weed it?
- What if an older one is a Core text on a reading list? Do you retain or weed?
- How do you manage the liaison with your academics?
Any advice you can offer would be much appreciated. Thank you.
Kevin
Kevin O’Donovan
Library Acquisitions Manager
Content and Discovery Group
London School of Economics and Political Science
10 Portugal Street
London WC2A 2HD
Email: [log in to unmask]
Tel: +44(0)20 7852 3683
------------------------------
Date: Tue, 11 Sep 2018 14:42:56 +0000
From: Taylor Wendy <[log in to unmask]>
Subject: Re: How institutions use Book Metadata Refresh?
Hi
We have a related work process people might be interested in. We're alma users and when we withdraw an old edition we add it to a set for bulk withdrawal. Our team update the reading lists when the new edition is added to stock but to double check we compare the LCNS for withdrawn editions with an Aspire all items report. This ensures we don't have any old, withdrawn editions on reading lists.
Wendy
WENDY TAYLOR
Metadata Officer / The Library
Room 2.01, Clifford Whitworth, University of Salford, Manchester M5 4WT
T: +44(0) 0161 295 6156
[log in to unmask] / www.salford.ac.uk
-----Original Message-----
From: Talis Aspire Users [mailto:[log in to unmask]] On Behalf Of O-Donovan,K
Sent: 11 September 2018 09:46
To: [log in to unmask]
Subject: Re: How institutions use Book Metadata Refresh?
Hey Lucy,
Thank you very much, that sounds pretty much exactly what I need. What does the ER tag refer to again? End of Record? It's been a while since I opened up an .ris file.
And thanks also for the mail merge tip. I'm sure I have an old macro in my toolbox somewhere that transposes multiple columns into stacked rows, but that sounds like a far easier and quicker method.
I'm trying to do some sort of bulk new edition check for heavily used and multiple copy texts, but haven't quite ironed out the methodology yet. I've identified three possible routes to do this, none of which is without its problems. One of them (using the .ris file) is making use of the Nielsen ISBN database edition checker in Reviews.
Cheers,
Kevin
Kevin O’Donovan
Library Acquisitions Manager
Content and Discovery Group
London School of Economics and Political Science
10 Portugal Street
London WC2A 2HD
Email: [log in to unmask]
Tel: +44(0)20 7852 3683
-----Original Message-----
From: Clifford, Lucy [mailto:[log in to unmask]]
Sent: 10 September 2018 16:58
To: O-Donovan,K; [log in to unmask]
Subject: RE: How institutions use Book Metadata Refresh?
Hi Kevin,
I experimented with this years ago and you can create a RIS file that consists of just the type and an LCN- it will use the LCN to automatically look-up the book details against your catalogue, so no need to run metadata refresh if you have this number. Format the file as follows, where U3 is your LCN number (this is an LCN for Sierra) TY - BOOK
U3 - b1105127
ER -
I seem to remember this worked fine. We used mail merge to create the RIS file from a list of LCN numbers.
Lucy
-----Original Message-----
From: Talis Aspire Users [mailto:[log in to unmask]] On Behalf Of Kevin O'Donovan
Sent: 10 September 2018 16:48
To: [log in to unmask]
Subject: Re: How institutions use Book Metadata Refresh?
Good afternoon,
I'm considering using the metadata refresh for a slightly different purpose.
(A bit long winded to go into right now... maybe I'll post up about it on Friday afternoon)
If I was to manually create an .ris file to import into Aspire to automatically bulk create bookmarks, is there a -minimum- number of fields that are required for this to happen successfully?
Ideally, I'd like to import just the material type and a single ISBN, and then let the metadata refresh populate the rest of the fields from our LMS.
I recall the data formatting of RIS files to be unwieldy, particularly with authors and titles, so I'd like to side step that if it's possible.
Thanks for any advice.
Kevin
Kevin O’Donovan
Library Acquisitions Manager
Content and Discovery Group
London School of Economics and Political Science
10 Portugal Street
London WC2A 2HD
Email: [log in to unmask]
Tel: +44(0)20 7852 3683
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