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DATA-PROTECTION  December 2018

DATA-PROTECTION December 2018

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Subject:

Re: Confidential Monitoring Form

From:

Ian Headley <[log in to unmask]>

Reply-To:

Ian Headley <[log in to unmask]>

Date:

Wed, 5 Dec 2018 10:24:00 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

Hi Michael, is this your E&D form?



My understanding is that it is not mandatory for applicants, it is mandatory for the employment process and SIR though so this should dictate your collection purpose for that.



Our E&D form states: 



To enable RNN Group to pursue this policy effectively, it is necessary to monitor applicants and appointees to RNN Group posts. So that we obtain an accurate picture it is important that all applicants complete this questionnaire.



Answers will be treated in the strictest of confidence and will be separated from your application on receipt. No information will be used in the appointment procedure. It will form a confidential database, which will be used in statistical analysis only.



We had a similar issue with enrolment forms, we leant on the ILR which does not have an option in gender for example other than male or female, dictated by birth certificate, that was the guidance we got.



Hope this helps.



Ian Headley

Data Protection Officer

RNN Group



-----Original Message-----

From: This list is for those interested in Data Protection issues <[log in to unmask]> On Behalf Of Michael Lockton

Sent: 05 December 2018 09:58

To: [log in to unmask]

Subject: [data-protection] Confidential Monitoring Form



FE College Scenario: A confidential monitoring form is a part of an online job application form. There are 'required' fields for Gender, Sexual Orientation and Ethnic Group. Which, if any, of these categories should either be optional, or should at least have a 'prefer not to say' option? Any help appreciated.



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Please think of the environment before you print this email

This message (including any attachments) is sent in confidence for the addressee only and may contain confidential or sensitive information. The contents are not to be disclosed to anyone other than the addressee. Dissemination, forwarding, printing or copying of this email is strictly prohibited. 

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Any contractual commitment intimated within this message will only be binding upon the RNN Group when confirmed by an official purchase order or formal written contract

Any views or opinions presented within this email are solely those of the author and do not represent those of the RNN Group 

Should you require any further information about the RNN Group then please visit our web site at www.rnngroup.co.uk 

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National Fluid Power Centre Ltd. Carlton Road, Worksop, Nottinghamshire. S81 7HP Registration No 02854049
 Create Skills Ltd. Carlton Road, Worksop, Nottinghamshire. S81 7HP Registration No 08998976
 Charnwood Training Group Ltd. Carlton Road, Worksop, Nottinghamshire. S81 7HP Registration No 04770081
 Aston Recruitment & Training Ltd. Carlton Road, Worksop, Nottinghamshire. S81 7HP Registration No 05157318
 Rotherham Education Services Ltd. Eastwood Lane, Rotherham, South Yorkshire. S65 1EG Registration No 08415740
 The RNN Group VAT group registration number is 164473106 and incorporates all of the above subsidiarity companies




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