At the Horniman we implemented barcoding for collection location and movement control initially for a significant gallery decant and install. So impressed have we been by the accuracy and efficiency of it that we now plan to gradually roll it out across all our (Anthropology, Natural History and Musical Instrument) collections. There is a significant time cost to putting it in place, but the savings in time and improvements in accuracy made when moving and finding objects quickly pays that back we have found.
As to not opening the boxes, our long established 'cards stapled to the end of boxes' collections management system already did that pretty well, but the bar coding does it more accurately and with also with more information available as the barcode readers draw data from the collections management database.
Happy to say more, perhaps by 'phone?
Best wishes,
Jonathan
Jonathan Whitson Cloud
Documentation Manager
Horniman Museum and Gardens
Study Collections Centre
Tel. +44 (0)20 8858 8232
Fax.+44 (0)20 8293 3186
Email: [log in to unmask]
-----Original Message-----
From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of MCG automatic digest system
Sent: 19 September 2018 00:00
To: [log in to unmask]
Subject: MCG Digest - 17 Sep 2018 to 18 Sep 2018 (#2018-172)
There are 6 messages totaling 4569 lines in this issue.
Topics of the day:
1. Barcoding for Collections (6)
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Date: Tue, 18 Sep 2018 06:20:03 +0000
From: Helen Bates <[log in to unmask]>
Subject: Re: Barcoding for Collections
Can I ask about the benefits of bar coding? Is it primarily to be able to check the exact content of the box without having to physically take it off the shelf and unpack etc? Are there any other benefits?
Dr Helen Bates
Lecturer in Public History & Heritage
College of Arts, Humanities and Education
01332592778
[log in to unmask]
www.derby.ac.uk
University of Derby,
Kedleston Road,
Derby
DE22 1GB
________________________________
From: Museums Computer Group <[log in to unmask]> on behalf of Bob Clark <[log in to unmask]>
Sent: 17 September 2018 13:36:10
To: [log in to unmask]
Subject: Re: Barcoding for Collections
That's what I am maybe thinking of!
> Someone could even come and visit us in our underground (almost) lair if necessary!
>
> From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of Bob Clark
> Sent: 17 September 2018 13:32
> To: [log in to unmask]
> Subject: Re: [MCG] Barcoding for Collections
>
> Sheila,
> Thank you for responding. You are nicely close (well, as near as anywhere is to Argyll!), so
> I'll pass your name and offer on to the project manager.
> Bob Clark
> Director
> The Auchindrain Trust
> mailto:[log in to unmask]
> -----
> Monday, September 17, 2018, 1:24:15 PM, you wrote:
> Hi,
> We have some bar-coding in place here – our most extensive use of it is bar-coding solander
> boxes where we store prints, drawings and photographs, but we also use bar-coding on the
> packaging for individual items. We haven’t yet reached the point where we can stick anything on paintings and sculptures directly!
> Let me know if you would like more detail.
> Best wishes,
> Sheila
>
> Sheila Perry
> Collections Information Systems Manager
> National Galleries of Scotland
> Tel. (01)31 624 6341
> Email: [log in to unmask]
>
>
>
> From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of Bob Clark
> Sent: 17 September 2018 12:59
> To: [log in to unmask]
> Subject: [MCG] Barcoding for Collections
>
> Hello all
> Apologies if this question has been asked before. What experience does anyone have of using
> barcodes in collections management? We are an independent historic site museum, and use AdLib
> for our documentation. We have three distinct types of object collections:
> less than 1,000 accessioned objects, mostly in store, some on display;
> up to 2,000 items of set-dressing for buildings, inventoried rather than accessioned;
> a growing volume (more than 2,000, less than 10,000) of archaeological small finds,
> accessioned and stored as assemblages, primarily for research and reference use.
> We are just about to start a collections management project that will complete an ongoing
> collections rationalisation process and prepare stored items for an anticipated future move, and
> it has been suggested that individual barcoding for larger items, and barcoding for storage
> boxes, could make life easier. It's a new thought for us, but on the face of it one that seems worth investigating.
> All comments welcome.
> Bob Clark
> Director
> The Auchindrain Trust
> mailto:[log in to unmask]
> 07770 420999
> 01499 320272 (Direct Line)
> 01499 500235 (Reception)
> www.auchindrain.org.uk
> Urras Achadh an Droighinn/The Auchindrain Trust
> Achadh an Droighinn/Auchindrain
> Inbhir Aora/Inveraray
> Earra Ghà idheal/Argyll
> PA32 8WD
> Scottish Charitable Incorporated Organisation Number SC015528
>
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
> www.nationalgalleries.org
> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist
> This communication is intended for the addressee(s) only. If you are not the addressee please
> inform the sender and delete the email from your system. The statements and opinions expressed
> in this message are those of the author and do not necessarily reflect those of National
> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
> Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte ann an Alba (Àir.
> SC003728) Seòladh clà raichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
> post-d aig www.nationalgalleries.org/mailinglist
> 'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo. Mura tu an neach a tha
> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in agus chan eil iad idir a
> rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le ùmhlachd do
> Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dà ta ri linn na teachdaireachd seo.
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
> www.nationalgalleries.org
> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist
> This communication is intended for the addressee(s) only. If you are not the addressee please
> inform the sender and delete the email from your system. The statements and opinions expressed
> in this message are those of the author and do not necessarily reflect those of National
> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
> Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte ann an Alba (Àir.
> SC003728) Seòladh clà raichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
> post-d aig www.nationalgalleries.org/mailinglist
> 'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo. Mura tu an neach a tha
> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in agus chan eil iad idir a
> rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le ùmhlachd do
> Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dà ta ri linn na teachdaireachd seo.
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
________________________________
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------------------------------
Date: Tue, 18 Sep 2018 08:24:24 +0100
From: Linda Ellis <[log in to unmask]>
Subject: Re: Barcoding for Collections
Bar coding allows you to track and manage containers and items
electronically so one big benefit of bar coding is when you are moving the
contents of a store from one location to another as you can use bar code
readers to track the movements of bar coded containers and objects. For
Archives it can support document ordering by the public in the search room.
Depending what systems you use, it can mean that the locations data in your
collections management system is always up to date so you could for example
publish what is on display in your museum online.
On Tue, 18 Sep 2018 at 07:21, Helen Bates <[log in to unmask]> wrote:
> Can I ask about the benefits of bar coding? Is it primarily to be able to
> check the exact content of the box without having to physically take it off
> the shelf and unpack etc? Are there any other benefits?
>
> Dr Helen Bates
> Lecturer in Public History & Heritage
> College of Arts, Humanities and Education
>
> 01332592778
> [log in to unmask]
> www.derby.ac.uk
>
>
>
>
>
> University of Derby,
> Kedleston Road,
> Derby
> DE22 1GB
>
>
>
>
>
>
>
>
> ------------------------------
> *From:* Museums Computer Group <[log in to unmask]> on behalf of Bob
> Clark <[log in to unmask]>
> *Sent:* 17 September 2018 13:36:10
> *To:* [log in to unmask]
> *Subject:* Re: Barcoding for Collections
>
> That's what I am maybe thinking of!
>
> > Someone could even come and visit us in our underground (almost) lair if
> necessary!
>
> >
>
> > From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of
> Bob Clark
> > Sent: 17 September 2018 13:32
> > To: [log in to unmask]
> > Subject: Re: [MCG] Barcoding for Collections
>
> >
>
> > Sheila,
>
> > Thank you for responding. You are nicely close (well, as near as
> anywhere is to Argyll!), so
> > I'll pass your name and offer on to the project manager.
>
>
> > Bob Clark
> > Director
> > The Auchindrain Trust
> > mailto:[log in to unmask]
>
> > -----
>
> > Monday, September 17, 2018, 1:24:15 PM, you wrote:
> > Hi,
> > We have some bar-coding in place here – our most extensive use of it is
> bar-coding solander
> > boxes where we store prints, drawings and photographs, but we also use
> bar-coding on the
> > packaging for individual items. We haven’t yet reached the point where
> we can stick anything on paintings and sculptures directly!
> > Let me know if you would like more detail.
> > Best wishes,
> > Sheila
> >
> > Sheila Perry
> > Collections Information Systems Manager
> > National Galleries of Scotland
> > Tel. (01)31 624 6341
> > Email: [log in to unmask]
> >
> >
> >
> > From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of
> Bob Clark
> > Sent: 17 September 2018 12:59
> > To: [log in to unmask]
> > Subject: [MCG] Barcoding for Collections
> >
> > Hello all
>
> > Apologies if this question has been asked before. What experience does
> anyone have of using
> > barcodes in collections management? We are an independent historic site
> museum, and use AdLib
> > for our documentation. We have three distinct types of object
> collections:
>
>
> > less than 1,000 accessioned objects, mostly in store, some on display;
> > up to 2,000 items of set-dressing for buildings, inventoried rather
> than accessioned;
> > a growing volume (more than 2,000, less than 10,000) of archaeological
> small finds,
> > accessioned and stored as assemblages, primarily for research and
> reference use.
>
>
> > We are just about to start a collections management project that will
> complete an ongoing
> > collections rationalisation process and prepare stored items for an
> anticipated future move, and
> > it has been suggested that individual barcoding for larger items, and
> barcoding for storage
> > boxes, could make life easier. It's a new thought for us, but on the
> face of it one that seems worth investigating.
>
> > All comments welcome.
>
>
> > Bob Clark
> > Director
> > The Auchindrain Trust
> > mailto:[log in to unmask]
>
> > 07770 420999
> > 01499 320272 (Direct Line)
>
> > 01499 500235 (Reception)
>
> > www.auchindrain.org.uk
>
> > Urras Achadh an Droighinn/The Auchindrain Trust
> > Achadh an Droighinn/Auchindrain
> > Inbhir Aora/Inveraray
> > Earra Ghà idheal/Argyll
> > PA32 8WD
>
> > Scottish Charitable Incorporated Organisation Number SC015528
> >
>
>
>
> > To unsubscribe from the MCG list, click the following link:
> > https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
> >
>
>
>
>
>
> > National Galleries of Scotland is a charity registered in Scotland (No.
> SC003728) Registered
> > address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>
> > www.nationalgalleries.org
>
> > To be kept informed about events sign up for our email newsletter at
> www.nationalgalleries.org/mailinglist
>
> > This communication is intended for the addressee(s) only. If you are
> not the addressee please
> > inform the sender and delete the email from your system. The statements
> and opinions expressed
> > in this message are those of the author and do not necessarily reflect
> those of National
> > Galleries of Scotland. This message is subject to the General Data
> Protection Regulation and
> > Freedom of Information (Scotland) Act 2002. No liability is accepted for
> any harm that may be caused to your systems or data by this message.
>
> > Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte
> ann an Alba (Àir.
> > SC003728) Seòladh clà raichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS.
> Àir. VAT GB100190482
>
> > Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson
> fiosan-naidheachd air
> > post-d aig www.nationalgalleries.org/mailinglist
>
> > 'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo.
> Mura tu an neach a tha
> > ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh à s
> bhon t-siostam agad e.
> > Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in
> agus chan eil iad idir a
> > rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le
> ùmhlachd do
> > Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an
> Fhiosrachaidh (Alba) 2002.
> > Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur
> siostaman no dà ta ri linn na teachdaireachd seo.
>
>
>
> > To unsubscribe from the MCG list, click the following link:
> > https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
>
>
>
>
>
> >
>
>
>
> > To unsubscribe from the MCG list, click the following link:
> > https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
>
>
>
> > National Galleries of Scotland is a charity registered in Scotland (No.
> SC003728) Registered
> > address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>
> > www.nationalgalleries.org
>
> > To be kept informed about events sign up for our email newsletter at
> www.nationalgalleries.org/mailinglist
>
> > This communication is intended for the addressee(s) only. If you are
> not the addressee please
> > inform the sender and delete the email from your system. The statements
> and opinions expressed
> > in this message are those of the author and do not necessarily reflect
> those of National
> > Galleries of Scotland. This message is subject to the General Data
> Protection Regulation and
> > Freedom of Information (Scotland) Act 2002. No liability is accepted for
> any harm that may be caused to your systems or data by this message.
>
> > Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte
> ann an Alba (Àir.
> > SC003728) Seòladh clà raichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS.
> Àir. VAT GB100190482
>
> > Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson
> fiosan-naidheachd air
> > post-d aig www.nationalgalleries.org/mailinglist
>
> > 'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo.
> Mura tu an neach a tha
> > ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh à s
> bhon t-siostam agad e.
> > Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in
> agus chan eil iad idir a
> > rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le
> ùmhlachd do
> > Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an
> Fhiosrachaidh (Alba) 2002.
> > Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur
> siostaman no dà ta ri linn na teachdaireachd seo.
>
> > To unsubscribe from the MCG list, click the following link:
> > https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
> ------------------------------
>
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
>
> The University of Derby has a published policy regarding email and
> reserves the right to monitor email traffic.
> If you believe this was sent to you in error, please reply to the sender
> and let them know.
>
> Key University contacts: http://www.derby.ac.uk/its/contacts/
>
> ------------------------------
>
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
--
Dr Linda Ellis
Project Manager
Orangeleaf Systems Ltd
1 – 2 Barker Street
Shrewsbury
SY1 1SB
Tel: 01743 352000
http://www.orangeleaf.com
Please note I only work part time and the days I work vary. I check my
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------------------------------
Date: Tue, 18 Sep 2018 07:25:22 +0000
From: Sheila Perry <[log in to unmask]>
Subject: Re: Barcoding for Collections
We use it mostly for speed in location tracking - so the most effective use to date has been for major moves, decants of whole buildings etc.
We don't bar-code individual items within boxes at present. We bar-code the boxes and link the bar-code number to all the individual records in our collections database. So there is still scope for things to go horrible wrong. We are just trying to minimise the risk.
Sheila
From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of Helen Bates
Sent: 18 September 2018 07:20
To: [log in to unmask]
Subject: Re: [MCG] Barcoding for Collections
Can I ask about the benefits of bar coding? Is it primarily to be able to check the exact content of the box without having to physically take it off the shelf and unpack etc? Are there any other benefits?
Dr Helen Bates
Lecturer in Public History & Heritage
College of Arts, Humanities and Education
01332592778
[log in to unmask]<mailto:[log in to unmask]>
www.derby.ac.uk<http://www.derby.ac.uk>
University of Derby,
Kedleston Road,
Derby
DE22 1GB
________________________________
From: Museums Computer Group <[log in to unmask]> on behalf of Bob Clark <[log in to unmask]>
Sent: 17 September 2018 13:36:10
To: [log in to unmask]
Subject: Re: Barcoding for Collections
That's what I am maybe thinking of!
> Someone could even come and visit us in our underground (almost) lair if necessary!
>
> From: Museums Computer Group [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Bob Clark
> Sent: 17 September 2018 13:32
> To: [log in to unmask]<mailto:[log in to unmask]>
> Subject: Re: [MCG] Barcoding for Collections
>
> Sheila,
> Thank you for responding. You are nicely close (well, as near as anywhere is to Argyll!), so
> I'll pass your name and offer on to the project manager.
> Bob Clark
> Director
> The Auchindrain Trust
> mailto:[log in to unmask]
> -----
> Monday, September 17, 2018, 1:24:15 PM, you wrote:
> Hi,
> We have some bar-coding in place here - our most extensive use of it is bar-coding solander
> boxes where we store prints, drawings and photographs, but we also use bar-coding on the
> packaging for individual items. We haven't yet reached the point where we can stick anything on paintings and sculptures directly!
> Let me know if you would like more detail.
> Best wishes,
> Sheila
>
> Sheila Perry
> Collections Information Systems Manager
> National Galleries of Scotland
> Tel. (01)31 624 6341
> Email: [log in to unmask]<mailto:[log in to unmask]>
>
>
>
> From: Museums Computer Group [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Bob Clark
> Sent: 17 September 2018 12:59
> To: [log in to unmask]<mailto:[log in to unmask]>
> Subject: [MCG] Barcoding for Collections
>
> Hello all
> Apologies if this question has been asked before. What experience does anyone have of using
> barcodes in collections management? We are an independent historic site museum, and use AdLib
> for our documentation. We have three distinct types of object collections:
> less than 1,000 accessioned objects, mostly in store, some on display;
> up to 2,000 items of set-dressing for buildings, inventoried rather than accessioned;
> a growing volume (more than 2,000, less than 10,000) of archaeological small finds,
> accessioned and stored as assemblages, primarily for research and reference use.
> We are just about to start a collections management project that will complete an ongoing
> collections rationalisation process and prepare stored items for an anticipated future move, and
> it has been suggested that individual barcoding for larger items, and barcoding for storage
> boxes, could make life easier. It's a new thought for us, but on the face of it one that seems worth investigating.
> All comments welcome.
> Bob Clark
> Director
> The Auchindrain Trust
> mailto:[log in to unmask]
> 07770 420999
> 01499 320272 (Direct Line)
> 01499 500235 (Reception)
> www.auchindrain.org.uk<http://www.auchindrain.org.uk>
> Urras Achadh an Droighinn/The Auchindrain Trust
> Achadh an Droighinn/Auchindrain
> Inbhir Aora/Inveraray
> Earra Ghà idheal/Argyll
> PA32 8WD
> Scottish Charitable Incorporated Organisation Number SC015528
>
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
> www.nationalgalleries.org<http://www.nationalgalleries.org>
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> Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
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>
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> Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte ann an Alba (Àir.
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> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
> post-d aig www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
> 'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo. Mura tu an neach a tha
> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in agus chan eil iad idir a
> rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le ùmhlachd do
> Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
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Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte ann an Alba (Àir. SC003728) Seòladh clà raichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air post-d aig www.nationalgalleries.org/mailinglist
'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo. Mura tu an neach a tha ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e. Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in agus chan eil iad idir a rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le ùmhlachd do Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002. Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dà ta ri linn na teachdaireachd seo.
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------------------------------
Date: Tue, 18 Sep 2018 08:23:19 +0000
From: Helen Bates <[log in to unmask]>
Subject: Re: Barcoding for Collections
Thanks both
Dr Helen Bates
Lecturer in Public History & Heritage
College of Arts, Humanities and Education
01332592778
[log in to unmask]
www.derby.ac.uk<http://www.derby.ac.uk>
University of Derby,
Kedleston Road,
Derby
DE22 1GB
[https://i.emlfiles.com/cmpimg/0/6/6/2/7/files/7848798_spacer.gif]<https://www.derby.ac.uk/>
[University of Derby]<https://www.derby.ac.uk/>
[Tef Gold]<https://www.derby.ac.uk/about/tef/>
[Gradiuan top 30]<https://www.derby.ac.uk/>
________________________________
From: Museums Computer Group <[log in to unmask]> on behalf of Sheila Perry <[log in to unmask]>
Sent: 18 September 2018 08:25:22
To: [log in to unmask]
Subject: Re: Barcoding for Collections
We use it mostly for speed in location tracking – so the most effective use to date has been for major moves, decants of whole buildings etc.
We don’t bar-code individual items within boxes at present. We bar-code the boxes and link the bar-code number to all the individual records in our collections database. So there is still scope for things to go horrible wrong. We are just trying to minimise the risk.
Sheila
From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of Helen Bates
Sent: 18 September 2018 07:20
To: [log in to unmask]
Subject: Re: [MCG] Barcoding for Collections
Can I ask about the benefits of bar coding? Is it primarily to be able to check the exact content of the box without having to physically take it off the shelf and unpack etc? Are there any other benefits?
Dr Helen Bates
Lecturer in Public History & Heritage
College of Arts, Humanities and Education
01332592778
[log in to unmask]<mailto:[log in to unmask]>
www.derby.ac.uk<http://www.derby.ac.uk>
University of Derby,
Kedleston Road,
Derby
DE22 1GB
________________________________
From: Museums Computer Group <[log in to unmask]> on behalf of Bob Clark <[log in to unmask]>
Sent: 17 September 2018 13:36:10
To: [log in to unmask]
Subject: Re: Barcoding for Collections
That's what I am maybe thinking of!
> Someone could even come and visit us in our underground (almost) lair if necessary!
>
> From: Museums Computer Group [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Bob Clark
> Sent: 17 September 2018 13:32
> To: [log in to unmask]<mailto:[log in to unmask]>
> Subject: Re: [MCG] Barcoding for Collections
>
> Sheila,
> Thank you for responding. You are nicely close (well, as near as anywhere is to Argyll!), so
> I'll pass your name and offer on to the project manager.
> Bob Clark
> Director
> The Auchindrain Trust
> mailto:[log in to unmask]
> -----
> Monday, September 17, 2018, 1:24:15 PM, you wrote:
> Hi,
> We have some bar-coding in place here – our most extensive use of it is bar-coding solander
> boxes where we store prints, drawings and photographs, but we also use bar-coding on the
> packaging for individual items. We haven’t yet reached the point where we can stick anything on paintings and sculptures directly!
> Let me know if you would like more detail.
> Best wishes,
> Sheila
>
> Sheila Perry
> Collections Information Systems Manager
> National Galleries of Scotland
> Tel. (01)31 624 6341
> Email: [log in to unmask]<mailto:[log in to unmask]>
>
>
>
> From: Museums Computer Group [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Bob Clark
> Sent: 17 September 2018 12:59
> To: [log in to unmask]<mailto:[log in to unmask]>
> Subject: [MCG] Barcoding for Collections
>
> Hello all
> Apologies if this question has been asked before. What experience does anyone have of using
> barcodes in collections management? We are an independent historic site museum, and use AdLib
> for our documentation. We have three distinct types of object collections:
> less than 1,000 accessioned objects, mostly in store, some on display;
> up to 2,000 items of set-dressing for buildings, inventoried rather than accessioned;
> a growing volume (more than 2,000, less than 10,000) of archaeological small finds,
> accessioned and stored as assemblages, primarily for research and reference use.
> We are just about to start a collections management project that will complete an ongoing
> collections rationalisation process and prepare stored items for an anticipated future move, and
> it has been suggested that individual barcoding for larger items, and barcoding for storage
> boxes, could make life easier. It's a new thought for us, but on the face of it one that seems worth investigating.
> All comments welcome.
> Bob Clark
> Director
> The Auchindrain Trust
> mailto:[log in to unmask]
> 07770 420999
> 01499 320272 (Direct Line)
> 01499 500235 (Reception)
> www.auchindrain.org.uk<http://www.auchindrain.org.uk>
> Urras Achadh an Droighinn/The Auchindrain Trust
> Achadh an Droighinn/Auchindrain
> Inbhir Aora/Inveraray
> Earra Ghà idheal/Argyll
> PA32 8WD
> Scottish Charitable Incorporated Organisation Number SC015528
>
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
> www.nationalgalleries.org<http://www.nationalgalleries.org>
> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
> This communication is intended for the addressee(s) only. If you are not the addressee please
> inform the sender and delete the email from your system. The statements and opinions expressed
> in this message are those of the author and do not necessarily reflect those of National
> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
> Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte ann an Alba (Àir.
> SC003728) Seòladh clà raichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
> post-d aig www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
> 'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo. Mura tu an neach a tha
> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in agus chan eil iad idir a
> rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le ùmhlachd do
> Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dà ta ri linn na teachdaireachd seo.
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
> www.nationalgalleries.org<http://www.nationalgalleries.org>
> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
> This communication is intended for the addressee(s) only. If you are not the addressee please
> inform the sender and delete the email from your system. The statements and opinions expressed
> in this message are those of the author and do not necessarily reflect those of National
> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
> Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte ann an Alba (Àir.
> SC003728) Seòladh clà raichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
> post-d aig www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
> 'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo. Mura tu an neach a tha
> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in agus chan eil iad idir a
> rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le ùmhlachd do
> Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dà ta ri linn na teachdaireachd seo.
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
________________________________
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The University of Derby has a published policy regarding email and reserves the right to monitor email traffic.
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www.nationalgalleries.org
To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist
This communication is intended for the addressee(s) only. If you are not the addressee please inform the sender and delete the email from your system. The statements and opinions expressed in this message are those of the author and do not necessarily reflect those of National Galleries of Scotland. This message is subject to the General Data Protection Regulation and Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
Tha Gailearaidhean Nà iseanta na h-Alba na charthannas a tha clà raichte ann an Alba (Àir. SC003728) Seòladh clà raichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air post-d aig www.nationalgalleries.org/mailinglist
'S ann dhan luchd/neach-ainmichte a-mhà in a tha an teachdaireachd seo. Mura tu an neach a tha ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e. Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhà in agus chan eil iad idir a rèir bheachdan Ghailearaidhean Nà iseanta na h-Alba. Tha am post-d seo le ùmhlachd do Conn-riaghailt Coitcheann an Dìon Dà ta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002. Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dà ta ri linn na teachdaireachd seo.
________________________________
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------------------------------
Date: Tue, 18 Sep 2018 10:21:08 +0100
From: Richard Light <[log in to unmask]>
Subject: Re: Barcoding for Collections
Hi,
A barcode is really just a data entry shortcut, for entering an
identifier. It will only be as useful as the information which you have
associated with it by other means. You need to set up a means of
generating your barcodes; you need to physically apply them to the
storage locations; boxes; etc. with which each is associated, and you
need a data capture framework which allows you to enter them
efficiently. Given that you will typically be on the move in the stores
when you are barcoding, this implies laptops or tablets equipped with
barcode readers. Which in turn raises the issue of their connectivity
to your collections management system.
For Modes we developed the means to generate printed barcodes, thus
solving one of these challenges, but as far as I'm aware very few of our
users are actually using barcodes. (One county museum service used them
very successfully for a major stores reorganisation, but that was a
one-off project.)
A few years ago RFID tags were being promoted as a whizzy alternative to
barcodes. They offered the prospect of remote scanning of a whole boxful
of identifiers - so much more Star Wars than humble barcodes. Again,
however, I'm not aware of their actually being in widespread use in museums.
Richard
On 18/09/2018 08:24, Linda Ellis wrote:
> Bar coding allows you to track and manage containers and items
> electronically so one big benefit of bar coding is when you are moving
> the contents of a store from one location to another as you can use
> bar code readers to track the movements of bar coded containers and
> objects. For Archives it can support document ordering by the public
> in the search room. Depending what systems you use, it can mean that
> the locations data in your collections management system is always up
> to date so you could for example publish what is on display in your
> museum online.
>
> On Tue, 18 Sep 2018 at 07:21, Helen Bates <[log in to unmask]
> <mailto:[log in to unmask]>> wrote:
>
> Can I ask about the benefits of bar coding? Is it primarily to be
> able to check the exact content of the box without having to
> physically take it off the shelf and unpack etc? Are there any
> other benefits?
>
> Dr Helen Bates
> Lecturer in Public History & Heritage
> College of Arts, Humanities and Education
>
> 01332592778
> [log in to unmask] <mailto:[log in to unmask]>
> www.derby.ac.uk <http://www.derby.ac.uk>
>
>
>
>
>
> University of Derby,
> Kedleston Road,
> Derby
> DE22 1GB
>
>
>
>
>
>
>
>
> ------------------------------------------------------------------------
> *From:* Museums Computer Group <[log in to unmask]
> <mailto:[log in to unmask]>> on behalf of Bob Clark
> <[log in to unmask] <mailto:[log in to unmask]>>
> *Sent:* 17 September 2018 13:36:10
> *To:* [log in to unmask] <mailto:[log in to unmask]>
> *Subject:* Re: Barcoding for Collections
> Â
> That's what I am maybe thinking of!
>
> >Â Someone could even come and visit us in our underground (almost)
> lair if necessary!
>
> > Â
>
> > From: Museums Computer Group [mailto:[log in to unmask]
> <mailto:[log in to unmask]>] On Behalf Of Bob Clark
> > Sent: 17 September 2018 13:32
> > To: [log in to unmask] <mailto:[log in to unmask]>
> > Subject: Re: [MCG] Barcoding for Collections
>
> > Â
>
> > Sheila,
>
> >  Thank you for responding. You are nicely close (well, as near
> as anywhere is to Argyll!), so
> > I'll pass your name and offer on to the project manager.
>
>
> > Â Bob Clark
> > Â Director
> > Â The Auchindrain Trust
> > mailto:[log in to unmask]
> <mailto:[log in to unmask]>
>
> > -----
>
> > Â Monday, September 17, 2018, 1:24:15 PM, you wrote:
> > Hi,
> >  We have some bar-coding in place here – our most extensive use
> of it is bar-coding solander
> > boxes where we store prints, drawings and photographs, but we
> also use bar-coding on the
> > packaging for individual items. We haven’t yet reached the point
> where we can  stick anything on paintings and sculptures directly!
> > Â Let me know if you would like more detail.
> > Â Best wishes,
> > Â Sheila
> > Â
> > Sheila Perry
> > Â Collections Information Systems Manager
> > Â National Galleries of Scotland
> > Â Tel. (01)31 624 6341
> > Â Email: [log in to unmask]
> <mailto:[log in to unmask]>
> > Â
> > Â
> > Â
> > From: Museums Computer Group [mailto:[log in to unmask]
> <mailto:[log in to unmask]>] On Behalf Of Bob Clark
> > Sent: 17 September 2018 12:59
> > To: [log in to unmask] <mailto:[log in to unmask]>
> > Subject: [MCG] Barcoding for Collections
> > Â
> > Hello all
>
> >  Apologies if this question has been asked before. What
> experience does anyone have of using
> > barcodes in collections management? We are an independent
> historic site museum, and use AdLib
> > for our documentation. We have three distinct types of object
> collections:
>
>
> > Â less than 1,000 accessioned objects, mostly in store, some on
> display;
> > Â up to 2,000 items of set-dressing for buildings, inventoried
> rather than accessioned;
> > Â a growing volume (more than 2,000, less than 10,000) of
> archaeological small finds,
> > accessioned and stored as assemblages, primarily for research
> and reference use.
>
>
> > Â We are just about to start a collections management project
> that will complete an ongoing
> > collections rationalisation process and prepare stored items for
> an anticipated future move, and
> > it has been suggested that individual barcoding for larger
> items, and  barcoding for storage
> > boxes, could make life easier. It's a new thought for us, but
> on the face of it one that seems worth investigating.
>
> > Â All comments welcome.
>
>
> > Â Bob Clark
> > Â Director
> > Â The Auchindrain Trust
> > mailto:[log in to unmask]
> <mailto:[log in to unmask]>
>
> > 07770 420999
> > Â 01499 320272 (Direct Line)
>
> > Â 01499 500235 (Reception)
>
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>
> --
> Dr Linda Ellis
> Project Manager
> Orangeleaf Systems Ltd
> 1 – 2 Barker Street
> Shrewsbury
> SY1 1SB
>
> Tel:Â 01743 352000
> http://www.orangeleaf.com
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*Richard Light*
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------------------------------
Date: Tue, 18 Sep 2018 11:05:00 +0100
From: Bob Clark <[log in to unmask]>
Subject: Re: Barcoding for Collections
[Message contains invalid MIME fields or encoding and could not be processed]
------------------------------
End of MCG Digest - 17 Sep 2018 to 18 Sep 2018 (#2018-172)
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