Dear all,

Call for nominations for hosting Cities on Volcanoes 11 Conference in 2020

We hope this may be of interest as we look to reach a wider group of stakeholders for future Cities on Volcanoes conferences.

Key deadlines:
24 May 2018 5pm GMT - Deadline for nominations for hosting CoV11 in 2020
6 July 2018 5pm GMT - Deadline for written proposals for hosting CoV11 in 2020
To have a proposal considered, a nomination must have been received by 4 May 2018 
Proposals are to be emailed to the 'Commission Leader' at [log in to unmask], and Cc'd. to the ‘Secretary’ at [log in to unmask] Please make sure you have received an acknowledgement email of your nomination and of your later proposal.

Background: 
To date there have been nine “Cities on Volcanoes” conferences. The purpose of these conferences is to bring together volcanologists, city authorities, sociologists, psychologists, emergency managers, economists and city planners to evaluate volcanic crises preparedness and management in cities and densely populated areas. 

Previous conferences: 
In 1995 the “Volcanoes in Towns” meeting was held in Rome, Italy. From that developed the first “Cities on Volcanoes”, held in June-July 1998 in Rome and Naples, Italy with over 100 people attending. This was followed by the second in February 2001 in Auckland, New Zealand; the third in in July 2003 in Hilo, USA; the fourth in in January 2006 in Quito, Ecuador; the fifth in in November 2007 in Shimabara, Japan; the sixth in May 2010 in Tenerife, Spain; the seventh in November 2012 in Colima, Mexico; eighth in September 2014 in Yogyakarta, Indonesia. The ninth in November 2016 in Puerto Varas, Chile, and the tenth is planned for September 2-7, 2018 in Naples, Italy. 

Requirements:
CoV conferences are required to have a core focus on the links between volcanoes and society - especially cities. Community and disaster/emergency management participants are to be actively encouraged to participate and supported where possible.
“Cities on Volcanoes” conferences are to be evenly spaced between the IAVCEI General Assembly and IUGG meetings; they will continue to be held approximately every two years late in the year.
Venues for “Cities on Volcanoes” conferences will change for each successive meeting.
The venue for the 11th “Cities on Volcanoes” conference to be held in 2020 will be selected by the Executive Committee of the IAVCEI Cities and Volcanoes Commission.
Brief nominations for hosting this meeting will close on 24 May 2018, 5pm GMT
Formal written proposals arising from these nominations are to be submitted by 6 July 2018 5pm GMT and must outline briefly:
Dates
Venue for conference
Locality (e.g. volcano characteristics, activity, exposed population, vulnerability, etc.)
Transport and accommodation options for international attendees
Strategy to focus on cities and on volcanic risk mitigation
Session / programme ideas (e.g. session topics, plenary speakers, field trips)
Arrangements for logistics and handling of these by the host country
Potential sponsorship
Preliminary estimates of the registration fees (including reduced fees for students, and potential reduced fees for emergency and disaster managers / practitioners, and local community members). 

The Commission Executive Committee will consider the proposals and may seek further details from the applicants. 
The venue will be decided by a formal vote of the Executive Committee.
The Commission will announce the next venue on 7 September 2018 at the Cities on Volcanoes 10 conference.
The Commission will assist the hosting country where possible but organisational and financial responsibility rests with the hosts. Please note that the winning proponents have to agree the financial plan and administrative organization with IAVCEI.

Important dates (all deadlines are 5pm GMT, Friday):
5 January 2018           Formal call for nominations for hosting CoV11   
24 May 2018               Deadline for nominations for hosting CoV11
6 July 2018                 Deadline for written proposals for hosting CoV11
20 July 2018               Deadline for further information requests by Commission
3 August 2018            Deadline for further information submissions
2-7 Sept 2018             Meeting of the executive committee of the Cities and Volcanoes Commission to decide venue of CoV11
7 Sept 2018                Venue for CoV11 announced


Kind regards,
The Cities and Volcanoes Commission Team

Leader: Carolyn Driedger
Executive: Thomas Wilson, Graham Leonard, Natalia Deligne, Gustavo Villarosa
Secretary: Carina Fearnley
Website: https://vhub.org/groups/cav