Dear list
Karen and I have received this email which I am circulating to you all for
yor information.
Anne
Anne Harriss
Professor of Occupational Health
London South Bank University
Dear list owners,
In this newsletter we have 4 updates for you:
1. Important notice to readers of JiscMail archives
2. System upgrades
3. General Data Protection Regulation (GDPR)
4. Lists that go unused for over 3 years
================================================
1. Important notice to readers of JiscMail archives
The JiscMail support team is continually working to ensure all mailing lists
are managed and maintained in line with our service policies. In light of
the introduction of GDPR, the JiscMail service policy regarding archived
mailing lists has been revised. Instead of being retained indefinitely,
publicly accessible archived lists which do not have a current owner will be
deleted.
One of our tasks is to ensure that every mailing list has a contactable list
owner. The role of the list owner is to oversee list activity, take
responsibility for message archives, and to support and maintain list
membership.
Having a list owner is a requirement for all JiscMail mailing lists, whether
the list is active or archived i.e. the list is kept as a resource for
subscribers but the posting functionality has been disabled. In cases where
a list owner cannot be contacted, we will attempt to find a new one from the
current membership. If we cannot find an appropriate new owner, the list is
deemed to have no owner, and the current policy would be to archive the
list.
The new policy is to delete all publicly accessible archived lists which do
not have a current owner. Lists for which we cannot identify an owner will
be deleted on 30th April 2018. When the list is deleted, all postings and
subscribers will be permanently removed from the service.
The JiscMail support team has already posted a deletion notice to every list
affected and made an announcement on relevant web pages. We will also post a
notice to the JiscMail-Newsletter tomorrow (20th March) with a list-of-lists
so users can see which lists are affected. If you have any questions about
list deletion notices, please contact [log in to unmask]
================================================
2. System upgrades
In January made some changes to our servers; this was essential to ensure
the smooth future operation of JiscMail. After the upgrade some users may
have found their existing password didnıt work. The fix is to re-register
your password, this can be done by fully logging out, then visiting our
password register page here:
https://www.jiscmail.ac.uk/cgi-bin/webadmin?GETPW1=OWNER
We are currently working with our colleagues in the UK Access Management
Federation team, and will be making some changes to update our single
sign-on (institutional login), we'll keep you updated with progress on this.
And finally, we're going to be upgrading our mailing list software
(LISTSERV) to the next version, if we expect any downtime or disruption to
services, we'll keep you posted.
================================================
3. General Data Protection Regulation (GDPR)
The new GDPR legislation, which replaces the Data Protection Act, will come
into effect in May 2018. Working with our colleagues in the information
strategy department, JiscMail are taking appropriate measures to make sure
we are fully compliant with the new legislation (see previous post). In
addition, JiscMail service policies will be reviewed and updated to ensure
we comply with new legislation, and as always changes to service policies
will be communicated with all list owners in due course.
Further information about GDPR and what Jisc are doing can be found here:
https://www.jisc.ac.uk/gdpr
================================================
4. Lists that go unused for over 3 years
JiscMail continue to carry out housekeeping on all lists which havenıt had
any messages posted to them in over 3 years. We contact list owners to ask
if theyıd like to keep the list active, retain it (locked for use, archives
kept online), or delete it. If you have a list that you no longer require,
please get in touch and let us know what youıd like us to do with it.
================================================
As always, if you have any questions about this announcement or need any
help or advice using JiscMail - contact us at [log in to unmask]
Check JiscMail service status information at https://www.jiscmail.ac.uk/ Or
social media pages: @jiscmailhelp www.facebook.com/jiscmail
Thanks for supporting JiscMail
JiscMail Helpline team
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OWNERS-ANNOUNCE is a mailing list for *all* JiscMail list owners
Messages we send through Owners-Announce provide important information for
you and your subscribers regarding the service. Membership of this group is
compulsory for all JiscMail list owners as part of our service agreement
with you: https://www.jiscmail.ac.uk/policyandsecurity/
JiscMail Helpline routinely updates the membership of this list with all
current list owners, and resets subscription settings to ensure all list
owners receive all messages from this list.
If you have any questions about your membership of this list, or any other
JiscMail mailing lists you own, please contact [log in to unmask]
------ End of Forwarded Message
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Please remove this footer before replying.
OCC-HEALTH ARCHIVES:
http://www.jiscmail.ac.uk/lists/occ-health.html
CONFERENCES AND STUDY DAYS:
http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH
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