Hello again,
In response to my query, I’ve had a question about my saying that "Using the All List Items report, we produce a breakdown of resource types (including the split between print and electronic books) on published reading lists for the current academic year." Someone wanted to know how I got the split between print and electronic books from the All List Items report.
In the eBook records, we put $$h [electronic resource] in the 245 field in between the title and the subtitle – when you bookmark the eBook, this causes ‘electronic resource’ to show up in the Format field of the bookmark (the resource Type is still ‘Book’). As far as we’re aware, there’s no way of manually adding Format as a field to a bookmark (it’s not in the list of options when you add additional fields).
On a list, this means that an eBook bookmark includes ‘(electronic resource)’ after the author and year of publication in the list view of a bookmark (I can’t attach screenshots, but if anyone wants to see an example I’m happy to send them some screenshots by email) – and it also means that it shows up as filterable information in the All List Items report (because ‘electronic resource’ appears in the Format column).
I’m not a cataloguer, but I’ve been told that we have that information in the 245 because that’s where it goes in the standard we use. However, when we switched to Alma and Primo we found that [electronic resource] was displaying between the title and subtitle in Primo (this didn’t happen with Capita although the information was likewise in the 245 field) – our Resource Discovery and Access team had to create a rule for Primo so that it just displays the title and subtitle. Other places may do it a different way, or maybe some are unaware that it is possible to get a Format field to appear in a bookmark? I think it will come down to what cataloguing standards you use in combination with your LMS/catalogue. I don’t know whether having the info in a different field to the 245 would allow it to be picked up by the bookmarking widget? But that’s how I’m able to get the split between print and electronic books in our monthly stats.
The person who asked me the question suggested that my answer would be of interest to other people – I’ve obviously replied to my original query in order to share it, but wasn’t sure whether it would be better in a separate post?
Rebecca
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