Hi All
Very timely indeed with this one!
My Council are moving to O365 shortly and I've been tasked with writing the One Drive Policy & Guidance so I would very much welcome feedback hints and tips. If anyone has written a policy and is happy to share with me and others on this journey it would be really useful.
Has anyone agreed the storage limit for end users?
Thanks
Jane
Sent from my iPhone
> On 7 Jul 2017, at 11:06, [log in to unmask] <[log in to unmask]> wrote:
>
> Does anyone have any experience of using One Drive for Business to manage departmental/project records? We don't have an EDRMS system and currently our project filing is saved on an internal server, however there is considerable demand for a more collaborative system as we work with external contractors who are currently not transferring any of their project records to us.
> Being in a University, we are reliant on ICT for software and they won't support any software/file sharing options sourced by ourselves.
>
> Currently trialling Box (a more secure version of Dropbox, for which ICT have purchased a licence) but that is incompatible with our email filing add-on. There is also the issue with Box that any folders set up are linked to a personal account, in this case mine as the departmental records manager, but this is not ideal if the account holder left the organisation.
> ICT's latest suggestion is to use One Drive for Business, in conjunction with Office 365, so that we can also do away with the email filing programme. Apparently Groups and Teams can be set up so that people can collaborate on certain folder structures? I am waiting for a trial structure to be set up, so that I can have a play with it to see if it suits our needs but wondering if anyone can provide any input from their experience. What I need is a system that:
> - allows me to set up project files easily and provide access to the team
> - ease of providing access with defined security levels to external users. (ideally with an option to assign that responsibility to another user to manage!)
> - ability to file emails directly to a project file. Working in a busy project management office, it needs to be quick and easy for them to do or they won't get filed! Our current email management software prompts the user to select a filing location whenever they send an email, so it doesn't just sit in their outlook folder.
> - secure, version control etc.
> - ability to close off and move a project file easily, to transfer the records to archive when a project is completed.
>
> Thanks!
> Alyson.
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